Department Operations Manual

51090.12 Displaying the U.S. Flag at Half-Staff The U.S. flag is only flown at half-staff for the following reasons: • As a symbol of honor or respect over the passing away of someone. • As a distress signal. 51090.13

51090.13 Authority Authorizing the U.S. Flag to be Flown at Half-Staff The President of the U.S. is the only person authorized to order flying the U.S. flag at half-staff. 51090.14

51090.14 Procedures for Displaying the U.S. Flag at Half-Staff When flown at half-staff, the U.S. flag shall be first hoisted to the peak of the staff for an instant then lowered to half-staff position. At the end of the day, sunset, the flag shall be raised to the peak of the staff for an instant, before it is lowered for the day. The flag should be hoisted briskly and lowered ceremoniously. When the length of the staff creates a problem, flags are considered to be at half- staff when displayed at a height reasonably below the peak of the staff. 51090.15

51090.15 Displaying the State Flag at Half-Staff The State flag is only flown at half-staff for the following reasons: • As a symbol of honor or respect over the passing away of someone. • As a distress signal. Governor ’ s Executive Order R29-71 stipulates that the flag at the State Capitol shall be lowered to half-staff for peace officers killed in the line of duty. By practice, this is from the time of notification until after the peace officer ’ s funeral. The CDC headquarters and each facility shall display the flag at half-staff for the same time period. For non-peace officer employees killed in the line of duty, flags at the facilities and headquarters shall be flown at half-staff from the time of notification until after the funeral. For employees and retired employees whose deaths are not in the line of duty, the Warden or RPA shall determine if it is appropriate to have the facility/region flag flown at half-staff on the day of the funeral. The flag shall be flown at half-staff only for employees and retirees or at the Governor's order. 51090.16

51090.16 Authority Authorizing the State Flag to be Flown at Half-Staff The Governor of the State of California is the only person authorized to order flying the State flag at half-staff. 51090.17

51090.17 Procedures for Displaying the State Flag at Half-Staff When flown at half-staff, the State flag shall be first hoisted to the peak of the staff for an instant, then lowered to half-staff position. At the end of the day, sunset, the flag shall be raised to the peak of the staff for an instant, before it is lowered for the day. The flag should be hoisted briskly and lowered ceremoniously. When the length of the staff creates a problem, flags are considered to be at half- staff when displayed at the height reasonably below the peak of the staff. 51090.18

51090.18 Procedures for Displaying the U.S. and State Flag at Half-Staff on the Same Flagstaff When flown at half-staff, the U.S. flag shall be first hoisted to the peak of the staff for an instant then lowered to half-staff position. The State flag shall then be hoisted to a position directly below the U.S. flag yet far enough away so as not to interfere with the U.S. flag. At the end of the day, sunset, the State flag shall be lowered first. The State flag should not be raised to the peak of the staff before it is lowered for the day. The State flag should be cased (folded) and secured before lowering the U.S. flag. Once the State flag is secured, the U.S. flag should be first hoisted to the peak of the staff for an instant, before it is lowered for the day. The flag should be hoisted briskly and lowered ceremoniously. 51090.19

51090.19 Procedures for Displaying the U.S. and State Flag at Half-Staff on Separate Flagstaffs When flown at half-staff, the U.S. and State flags shall be first hoisted to the peak of the staff for an instant, then lowered to half-staff position. This shall be done simultaneously, manpower permitting. When manpower does not permit the raising of the U.S. and State flags together, departmental procedure dictates that the U.S. flag is raised first, followed by the State flag. At the end of the day, sunset, the State flag shall be lowered first. The State flag shall be first hoisted to the peak of the staff for an instant before it is lowered for the day. The State flag should be cased (folded) and secured before lowering the U.S. flag. Once the State flag is secured, the U.S. flag shall be first hoisted to the peak of the staff for an instant, before it is lowered for the day. The flags should be hoisted briskly and lowered ceremoniously. 51090.20

51090.20 Storing the Flag When Not Being Displayed The flag should never be fastened, displayed, used, or stored in such a manner as to permit it to be easily torn, soiled, or damaged in any way. 51090.21

51090.21 Desecration of Flags Pursuant to M&V 614, a person is guilty of a misdemeanor who: In any manner for exhibition or display, places, or causes to appear any work, figure, mark, picture, design, drawing, or any advertisement of any nature upon any flag of the U.S. or of this State. Exposes to public view any such flag upon which is printed, painted, or placed or to which is attached, appended, affixed, or annexed any work, figure, mark picture, design, drawing, or any advertisement of any nature. Knowingly casts contempt upon any flag of the U.S. or of this State by publicly mutilating, defacing, defiling, burning, or trampling upon it. 51090.22

51090.22 Wearing the Flag as a Costume or Athletic Uniform No part of the flag should ever be used as a costume or athletic uniform. However, a flag patch may be affixed to the uniform of military personnel, firemen, policeman, and members of patriotic organizations. 51090.23

51090.23 Disposing of the Flag When the flag is in such condition that it is no longer a fitting emblem for display, it should be destroyed in a dignified way, preferably by burning. 51090.24

51090.24 Exemption From Raising and Lowering the Flag For those CDC units/offices which are located within a building e.g., State office building, where someone else is responsible for raising and lowering the flag, the CDC units/offices are exempt from these procedures unless one of them has been designated to raise and lower the flag. 51090.25

51090.25 Revisions The Director, DAI, and the Director, DAPO, or their designees are responsible for ensuring that the contents of this article are kept current and accurate. 51090.26

51090.26 References Governor's Executive Order R29-71. 4 USC 6, 7, 8, 9, and 10. 36 USC 902. M&VC § 614 and 1831. Flag Before Folding Step 1 Fold lengthwise. Bring the striped half up over the blue field. Step 2 Fold lengthwise again, bringing bottom edge up to meet the top edge. This will place the upper part of the blue field (union) on top. Step 3 Fold lower right-hand corner to the upper edge to form a triangle. Step 4 Now fold the triangle toward the blue field. The outer point is turned inward on the upper edge of the Flag to form the second triangle. Step 5 Continue to fold the Flag in triangles until the entire Length of the Flag is folded. Note If you have followed the above steps correctly, only the blue field should be visible. No red shows. The Flag will be in the triangular shape of a cocked hat symbolizing the hats worn by the soldiers of the Revolutionary War. CONDITION WAY TO DISPLAY FROM STATIONARY FLAGSTAFF FROM A STAFF PROJECTING FROM A BUILDING HANGING ACROSS A STREET IN THE AUDITORIUM CONDITION WAY TO DISPLAY HORIZONTALLY OR VERTICALLY ON A WALL OR WINDOW CONDITION WAY TO DISPLAY POSITION OF SPEAKER ’S PLATFORM CROSSED STAFFS DISPLAY WITH FLAGS OF OTHER NATIONS AMERICAN FLAG IN A GROUP OF FLAGS (NOT OTHER NATIONS) CONDITION WAY TO DISPLAY CARRYING FLAGS AT CEREMONIES DRAPED OVER A CASKET A RTICLE 10 — U NASSIGNED A RTICLE 11 — A DMINISTRATIVE O FFICER -O F -T HE -D AY Revised September 22, 2014 51110.1

51110.1 Policy The Warden shall be responsible for the implementation of the Administrative Officer-of-the-Day (AOD) procedure. An AOD shall be assigned at institutions during non-business hours. The AOD shall maintain the authority and responsibility for making administrative decisions and disseminating information regarding serious incidents in the absence of the Warden. 51110.2

51110.2 Purpose To standardize the AODs functions, authority, duties, and responsibilities where appropriate. 51110.3

51110.3 Responsibility Revised February 15, 2019 The AOD shall be an administrative staff member, possessing supervisory experience and authority to make decisions in the absence of the Warden. The AOD shall be responsible for ensuring administrative requirements are met and appropriate notifications are made relative to operational issues during other than normal duty hours. Those staff designated as AOD shall not hold a classification level less than Correctional Counselor III. The below listed classifications will be assigned the functions of the Institutional AOD: Correctional Administrator Captain, Adult Institutions Correctional Counselor III Correctional Business Manager I & II Correctional Plant Manager I & II 51110.4

51110.4 Administrative-Officer-of-the-Day Duty Schedule Revised March 3, 2022 (a) Wardens are normally exempt from AOD duty; however, they may serve as AOD if needed. Wardens shall publish the AOD assignment schedule in advance, every six (6) months. The AOD schedule shall specify the name and period of time that each AOD shall be assigned the duties. (b) The Chief Deputy Warden shall not be required to be assigned to the AOD rotation schedule, but may elect to participate in the AOD rotation schedule. (c) Any anticipated change in the AOD assignment schedule shall be approved in advance by the Warden or their designee. (d) AOD personnel may be permitted to “trade” assignments. The “trade” arrangement between AODs shall be submitted in memorandum form to the Warden not less than 24 hours prior to assigned tour of duty. (e) The AOD period of duty shall commence at 5:00 PM Thursday and shall conclude at 5:00 PM the following Thursday. Should a holiday fall on a Wednesday, Thursday, or both, the AOD duties shall commence at 5:00 PM on the last business day preceding the holiday period. 51110.5

51110.5 Training Wardens shall assure all new AODs are provided with the proper training and job orientation, including, but not limited to, the following: • AODs are not required to be peace officers. However, they shall be required to attend Penal Code (PC) 832 training as an orientation in the responsibilities and expectations of institutional peace officer staff. The PC 832 training shall in no way be intended to train non-peace officer AODs to perform peace officer duties. • Prior to participation in the PC 832 firearms range training, the current employer shall determine that the non-peace officer AOD is not disqualified from possessing or use of a firearm pursuant to PC 12021 and 12021.1. This shall be accomplished through the submission of fingerprints to the Background Investigation Unit for criminal record checks with the State Department of Justice and the Federal Bureau of Investigations. In addition to the above training the AOD should be knowledgeable of the following procedures relative to their duties as the AOD: • Institution procedures. • Disturbance Control Plan. • Crime/Incident Reports (institutions). • Firearms. • Chemical agents. • Escape pursuit plan. • Employee relations/grievances/discipline. • Information Practice Act. • Transfer of inmates. • Any other procedures unique to their institution. 51110.6