Department Operations Manual

54060.7 CDC Form 176 Clothing Record Card All clothing issues shall be posted on a CDC Form 176, Clothing Record Card. The CDC Form 176 shall be retained in the clothing room. Inmates shall be held accountable for all issued clothing. 54060.7.1

54060.7.1 New Arrivals – Male Inmates When entering an institution, each male inmate shall be issued by the institution ’ s receiving and release (R&R) staff the following: • One shirt. • One pair blue jeans. • One pair shorts. • One T-shirt. • One pair socks. • One pair shoes. • Two sheets. • One pillow case. • One towel. • Two blankets. The R&R sergeant shall send the clothing room a laundry slip with the inmate ’ s name, number, and the size of clothing needed in addition to the new arrival issue. 54060.7.2

54060.7.2 Initial Clothing Issue ( “Fish” Bundle) Updated February 2, 2011 Upon receipt of a laundry slip, the clothing room shall issue new arrivals a “ fish ” bundle. The bundle shall bring each inmate ’ s complement of state-issue clothing up to standard issue as outlined in DOM 54060.6. 54060.7.3

54060.7.3 New Arrivals – Female Inmates Updated February 2, 2011 The Associate Warden, Business Services, or designee shall establish the schedule and location of exchange for all clothing and linens. A new female inmate arrival will be provided state issue clothing up to the maximum allowable in DOM 54060.6.1 that was not received during reception processing. 54060.8

54060.8 Clothing and Linen Exchange The following clothing and linen exchange shall be provided to inmates each week and shall be limited to a one-for-one laundry exchange: • Two shirts/two blouses. • Two pairs jeans/two pairs slacks. • Three T-shirts. • Three undershorts/three panties. • Two sheets. • One pillow case. • Three pairs socks. • Two towels. 54060.9

54060.9 Damaged/Worn Out Clothing or Linen Inmates and correctional employees shall not dispose of damaged/worn out clothing or linen. These items shall be returned to the clothing room. All items deemed repairable shall be repaired and reissued. Non-repairable items shall be set aside for “ rag ” usage or discarded at the discretion of the clothing room supervisor. Exchanges shall be recorded on CDC Form 176. 54060.9.1

54060.9.1 Issue or Exchange of Shoes/Boots The Department has established the issuance of serviceable used shoes/boots to inmates on an as-needed basis. The clothing room supervisor shall personally review all requests and make a determination on whether to issue replacement. If the supervisor does not have a pair of serviceable used shoes/boots in the requested size, they shall issue from new stock to the inmate concerned. 54060.9.2

54060.9.2 Orthopedic Shoes For inmates requiring orthopedic shoes, the institution physician shall provide written approval, by a CDC Form 128-C, medical chrono, specifying the type or variance needed. The chrono and copies shall be distributed to the inmate, clothing distribution, medical file and C-File. 54060.9.3

54060.9.3 Mattress Exchange All mattresses shall meet construction and flammability standards established for CALPIA products. Damaged or worn out mattresses shall be taken to the designated location during established hours of exchange. The Associate Warden, Business Services, or designee shall establish the schedule and locations for the exchange. Unit/program staff shall inspect all mattresses periodically for replacement. 54060.9.4

54060.9.4 Blanket Exchange Blankets that have been soiled or worn out shall be exchanged, one-for-one, at the designated location and pursuant to an established schedule. Exchange shall be bi-annual or on an as-needed basis upon approval by correctional staff. Inmates having a documented allergy to wool shall be issued a thermal cotton blanket. The institution physician shall provide a CDC Form 128-C, medical chrono, confirming the allergy. The CDC Form 128-C shall be distributed to the C-File, medical file, clothing room supervisor and inmate. Exchange shall be on an as needed basis. 54060.9.5

54060.9.5 Contaminated Inmate Clothing and Bedding State-issued/personal clothing, linen, pillows, mattresses and blankets which have become contaminated shall be placed in a marked “ contaminated ” plastic bag or container and taken directly to a designated location for proper decontamination or disposal. 54060.9.6

54060.9.6 Shortages Inmates shall account for their issued clothing and bedding. If a shortage occurs, through no fault of the inmate and verified by correctional staff, the short items shall be replaced. • Inmates who have lost issued clothing and bedding shall notify unit staff who shall issue a replacement slip to the clothing room. A CDC Form 193, Trust Account Withdrawal Order, shall be prepared for replacement costs and submitted with the replacement slip. 54060.9.7

54060.9.7 Excess Clothing Inmates may possess only those items of state clothing and linen that have been issued and items of personal clothing authorized and acquired in accordance with departmental procedure. Excess items of state clothing and linen shall be confiscated by correctional staff and returned to the clothing room for reissuing. Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 502 54060.9.8

54060.9.8 Altered Clothing and Linen Inmates shall not alter state-issued clothing or linen in any manner without specific authority to do so. If regular issue clothing does not meet a special need because of physical problems, the institution medical officer may authorize special issue. • Inmates shall not alter their own or another inmate's personally owned clothing in any manner that would change its characteristics or style from that approved for its acceptance into the institution. 54060.10

54060.10 Rags All linens and underwear (T-shirts and shorts) that are declared beyond repair or usage by the institution clothing room supervisor shall be used as rags. The laundry room personnel shall dye these yellow. Any inmate having in their possession torn clothing or linen that is not dyed shall be subject to disciplinary action. • Deliberate destruction of state-issue property shall result in a CDC Form 115, Rules Violation Report, being submitted. 54060.11

54060.11 Special Housing Clothing Inmates housed in special housing units who are unable to go to the laundry room shall exchange clothing and linen in their respective unit. Correctional staff shall prepare a clothing/linen exchange list with the size requirements to meet the needs of the inmates. Once clean linen and clothing is received, the unit staff shall exchange on a one-for-one basis according to the unit's pre-arranged schedule. 54060.12

54060.12 Departing Inmates All inmates departing an institution (i.e., transferred, paroled, and discharged) shall return their complete clothing and linen issue to receiving and release (R&R). The only exception may be items that may be needed for overnight; and these items shall be returned to R&R prior to departure. All items returned shall be posted on CDC Form 176, Clothing Record Card. R&R shall return all items collected to the laundry. • Special housing inmates ’ release check-out shall be completed in their units. 54060.13

54060.13 Revisions Updated February 2, 2011 The Director, Division of Adult Institutions or designee shall ensure that the contents of this Article are current. 54060.14

54060.14 References PC §§ 2084, 5054, and 5058. CCR (15) (3) §§ 3011, 3030 - 3033. ACA Standards 4-4263 and 4-4334 through 4-4340. A RTICLE 50 — C ANTEEN Revised November 19, 2010 54070.1

54070.1 Policy Canteens for inmate use shall be established in all institutions and camps of the Department pursuant to the California Penal Code (PC) Section 5005. The administration of canteens shall conform to all applicable laws, regulations, and the content of this procedure. Designated staff shall assure: • That all funds earned as profit from such canteens shall be deposited in the Inmate Welfare Fund (IWF). • That unless a uniform price on a canteen item is established, articles in inmate canteens shall be sold at the lowest possible price that assures the profit margin established in the annual budget and is sufficient to support the institution ’ s IWF program. • That all commodities sold in canteens are approved items for that purpose. • That a price list is established, kept current, and posted at the inmate canteen. Copies shall be made available to inmates and a copy shall be forwarded to the IWF Manager, Central Office. 54070.2