Department Operations Manual

86030.4 Glossary of Terms ABSCONDER: Any parolee, whose whereabouts are unknown (whether suspended by the Board of Parole Hearings (BPH) or the courts), or any parolee who is not available for supervision, whether whereabouts are known or not known. A parolee in custody in another jurisdiction who is not available for supervision falls into this category. ADVERSE WITNESS: A person who has given or will give information against a prisoner or parolee. For the purpose of conducting parole revocation hearings, “adverse witness” means a person whose expected testimony supports the violation charged. BOARD OF PAROLE HEARINGS: The board responsible for conducting parole consideration hearings for inmates sentenced to life terms with the possibility of parole and inmates sentenced to determinate terms but who have been deemed eligible for parole consideration hearings pursuant to statute or court order. The board also conducts parole reconsideration hearings for inmates returned to CDCR custody pursuant to Penal Code (PC) 3000(b)(4) or PC 3000.1. In addition, the board conducts hearings pursuant to PC 3550 and screens Mentally Disordered Offenders and Sexually Violent Predators. CALIFORNIA ADULT COMPACT ADMINISTRATOR: The Director, DAPO Headquarters. CALIFORNIA INTERSTATE PAROLEE: A person convicted and sentenced to prison in California but under parole supervision in another state according to the provisions of the Interstate Compact. CALIFORNIA PAROLEE: A person convicted and sentenced to prison in California under parole supervision in California. CASE CONFERENCE: Documented communication between the parole agent and parole unit supervisor concerning a parolee (i.e., placing a parole hold). CASE CONFERENCE REVIEW: Documented review of progress made in the case plan and effectiveness of the current plan to determine necessary modifications. It will also include a review to determine if the parole supervision/case management expectations have been met. CASE PLAN: A written proposal of identified goals, tasks, and local service providers to address a parolee’s identified criminogenic needs. CASE SUMMARY: Written summation of a case at specified points in the parole period. CENTRAL FILE: Master file maintained by CDCR containing records regarding each person committed to its jurisdiction. This file is maintained by the institution or parole region via Electronic Records Management System (ERMS). COLLATERAL CONTACT: Any communication between DAPO staff and another person concerning a parolee. CONCURRENT PAROLEE: A person on parole for a California sentence and a sentence of another jurisdiction who is being supervised in a state other than California pursuant to the Uniform Act for Out-of-State Parole Supervision (PC 11175-11179). CONDITIONS OF PAROLE: Specific terms and conditions regarding behavior required or prohibited during parole supervision. CONFIDENTIAL WITNESS: An informant whose identity is unknown to the parolee and who could be subject to harm if the informant's identity were known. CONFINEMENT PURSUANT TO REVOCATION: Continuous time in custody, under a parole hold in local custody in the absence of a new commitment to prison. Limited to no more than 180 days to begin at the placement of a parole hold. CONTINUE ON PAROLE: Final action in response to a parole violation that allows a parolee to remain in the community rather than be confined to custody. Once this action is taken the parolee may not be charged again with the same violation. CRIMINAL IDENTIFICATION AND INFORMATION: The State Summary-Criminal History (SSCH) from Department of Justice (DOJ) containing the arrest and disposition information defined in PC 11105 or Federal Bureau of Investigation (FBI) report containing arrest history. CRIMINOGENIC NEED: Traits and conditions that when present increase the likelihood that an offender will commit a crime. CUMULATIVE CASE SUMMARY: Permanent and specific summary of portions of the record maintained by CDCR regarding each prisoner from reception to discharge. CUSTODY TO COMMUNITY TRANSITIONAL RE-ENTRY PROGRAM: A voluntary program that allows eligible female offenders committed to state prison to serve a portion of their sentence in a departmentally approved facility in lieu of confinement in state prison. COUNSELOR: Caseworker of the CDCR who is assigned to supervise and provide counseling for inmates, confined in a CDCR facility. DAYS: Unless otherwise specified “days” refers to calendar days when used in specifying time limits. When due date falls on a weekend or holiday, report will be deemed due on next working day. DEPUTY DIRECTOR: Reports to the Director of DAPO, and manages statewide parole administration. DETERMINATE SENTENCE LAW RELEASE DATE: Date a prisoner sentenced under PC 1170 is released to parole or discharge; or, date a prisoner sentenced prior to July 1, 1977, (and whose sentence was recalculated by BPH under the provisions of PC 1170.2) is released to parole or discharge. DIFFERENCE OF OPINION: Difference of opinion regarding a prisoner's or parolee's case. DIRECTOR: DAPO’s Executive/Administrative/Hiring Authority head of the Division, appointed by the Governor. DISCHARGE REVIEW: A documented assessment and evaluation of a parolee’s performance, over a specified period, for discharge consideration from DAPO supervision. ELECTRONIC IN-HOME DETENTION: A tool that utilizes electronic monitoring equipment as a remedial sanction, or enhanced supervision restricting an offender to his or her residence during a specified time period. ELECTRONIC RECORDS MANAGEMENT SYSTEM: The database of all offender’s central records respository. EXPANDED MEDICAL PAROLE: Supervision for inmates identified as permanently medically incapacitated, requiring 24-hour care in a licensed health care facility, does not require custody supervision or pose a risk to public safety, and found suitable for release by BPH. EXPIRATION OF PAROLE: Date on which specified parole period expires. FACE-TO-FACE: In person contact with a person under supervision of DAPO by a parole agent. FEARFUL WITNESS: A person who has given adverse information against the parolee and, because of fear, is unwilling to appear personally at the hearing. Both identity of the fearful witness and adverse information are known by the parolee. However, the wi tness’s fear and potential trauma due to facing the parolee outweigh the parolee's right to confrontation. FIELD CONTACT: Face-to-face contact by DAPO staff with a parolee away from the parole unit or unit parking area. FIELD FILE: Working file that is maintained in a parole unit which contains information about a parolee. FRIENDLY WITNESS: A person whose expected testimony tends to support the parolee's arguments. GLOBAL POSITIONING SYSTEM: A worldwide satellite navigation system DAPO utilizes to assist with supervising, monitoring, and tracking offenders. GOOD CAUSE: Finding based upon a preponderance of the evidence that there is a factual basis and good reason for the decision made. GOOD TIME CREDITS: Credits for PC 1170 prisoner's good behavior and participation in prison programs earned pursuant to PC 2930, et seq. Earned good time credits advance parole date of PC 1170 prisoners. GOOD TIME RELEASE DATE: Determinate Sentence Law (DSL) release date as advanced by good behavior and participation credits. HEADQUARTERS (Central Office) CALENDAR: The “Headquarters Calendar” is composed of BPH commissioners or deputy commissioners as designated by the Chairman of BPH. They are authorized to make decisions on matters reported to BPH. HEARING OFFICER: Any neutral person who is authorized to conduct a hearing. HOLD: To retain an inmate or parolee, who is under the Secretary's jurisdiction, in custody at an institution or a local detention facility in response to the legal request of a law enforcement or correctional agency representative. A parolee under a hold has no right to bail; the court may set bail or release on their own recognizance. HOME CONTACT: Face-to-face contact with a parolee at the parolee's residence. INDETERMINATE SENTENCE LAW: A person sentenced to prison for a crime committed on or before June 30, 1977, who would have been sentenced under PC 1170 if he/she had committed the crime on or after July 1, 1977. INDETERMINATE SENTENCE LAW RELEASE DATE: Date on which an Indeterminate Sentence Law (ISL) prisoner may be released from confinement pursuant to the ISL. Release may be to parole or to discharge. INTERSTATE COMPACT: Agreement by which all 50 states, District of Columbia, Virgin Islands, and Puerto Rico function cooperatively in supervision of probationers and parolees. INTERSTATE (COOPERATIVE) PAROLEE: Person convicted and sentenced to prison in a state other than California but under parole supervision in California according to provisions of Interstate Compact. INTERSTATE COMPACT UNIT: DAPO Headquarters Unit that is charged with overseeing the day-to-day operations of the Interstate Compact for Adult Offender Supervision, a formal agreement between member states that seeks to promote public safety by systematically controlling the interstate movement of certain adult offenders. LIFE PRISONER: Prisoner serving sentence of life with possibility of parole. Parole date is determined by BPH. LIFE PRISONER (INDETERMINATE SENTENCE LAW) RELEASE DATE: A prisoner, whose offense was committed prior to July 1, 1977, serving a sentence of life with the possibility of parole. Parole date is determined by BPH under guidelines in effect prior to July 1, 1977. LOCATED: A suspended parolee-at- large is “located” when parole staff have reestablished face-to-face contact with the parolee in the State of California, or know parolee's whereabouts in another state's jurisdiction, and verify parolee is available for supervision. OFFICE CONTACT: Face-to-face contact with a parolee at a parole unit. OUR HOLD ONLY: Parolee in custody under a PC 3056 parole hold who has no other charges or detainers pending. PAROLE ADMINISTRATOR: Department’s Administrator of a DAPO headquarters unit, district, program, or geographic location. PAROLE AGENT: Each parolee will be assigned to a parole agent. The assigned parole agent shall be responsible for the delivery, or referral for delivery, of all services and controls contained in the parole plan, including legal requirements that may be unique to a parolee by operation of law or policy as specified by BPH or DAPO. PAROLE AGENT AUTHORITY: A parole agent’s authority to arrest extends to any person committed to CDCR and released to parole or being supervised under the Interstate Compact. A parole agent’s peace officer status extends to enforcement of the conditions of parole, to apprehension of an escapee from a CDCR institution, to the transportation of inmates or parolees, and to any violation of law that arises or is discovered in the course of employment. A parole agent shall not preempt another law enforcement agency in enforcing the law. PAROLE HOLD: Authorization by departmental employee to hold a parolee in custody pursuant to PC 3056. PAROLE UNIT: A facility where a paroled offender reports upon release from custody, order from court, or instructions through the Interstate Compact for DAPO supervision. PAROLE VIOLATION: Conduct by a parolee that violates the conditions of parole or otherwise provides good cause for the modification or revocation of parole. PAROLE VIOLATION DISPOSITION TRACKING SYSTEM: An electronic database utilized by DAPO staff to track remedial sanctions, warrant requests, discharge reviews and petitions to the local court for revocation of parole. PAROLEE-AT-LARGE: Legal status of a parolee whose parole time has been suspended by BPH action or the courts and a warrant is issued for arrest and detention. PEACE OFFICER STATUS: Any parole agent employed by DAPO is a peace officer pursuant to the provisions of PC 830.5. PHONE CONTACT: A telephone call to a parolee. PROBABLE CAUSE: Statement of facts that would lead a person of ordinary caution and prudence to believe and conscientiously entertain a strong suspicion that the charges are true. RECEIVING STATE: The state that supervises interstate (cooperative) or concurrent parolee. REGIONAL ADMINISTRATOR: Administrator of a geographical region in DAPO. RELEASE ON PAROLE: Released from custody to a term of parole supervision and includes: initial releases from custody; parolees released after having served a period of parole revocation; parole violators with a new term; parolees released from any other jurisdiction, for example, federal custody; and offenders ordered directly to parole by a sentencing court, also referred to as “court walkovers.” Actual transfer of an inmate incarcerated in a CDCR institution, or a re-entry facility, or one housed temporarily in a county or city jail, to the supervision of DAPO on a date established by operation of law (PC 1170) or by BPH (PC 1168). RELEASE PROGRAM STUDY: CDCR Form 611, Release Program Study. An informational document that describes inmate’s proposed residence and employment, case factors, institutional adjustment, reporting instructions, and disability. RESIDENT: Parolee who was an actual inhabitant of California continuously for a year or more before going to the sending state and who was not a resident of the sending state for six continuous months immediately preceding the current commitment offense. RESIDENTIAL FACILITY: Property operated for the purpose of providing lodging and services to address criminogenic needs for two or more persons and approved by DAPO for use. Residential facilities include sober living facilities and transitional housing facilities that provide services such as money management, substance abuse prevention, relationship and self-esteem workshops, skills for employment stability, job training, and referrals to local community, social, and health services. RESOURCE COLLATERAL: A person, group, or organization which assists the parolee in addressing his or her criminogenic needs. REVOCATION HEARING: Adversarial judicial proceedings conducted in the superior courts pursuant to PC 1203.2, to determine if there is good cause to believe that a parole violation has occurred. If it is determined that a parole violation has occurred, the courts will also make determination as to the penalty unless the parolee falls under the provisions of PC 3000(b)(4) or 3000.1. REVOCATION RELEASE DATE: The date on which a parolee is to be released from custody as specified by BPH or the courts in an order of revocation. SECRETARY: Secretary of the California Department of Corrections and Rehabilitation, who serves as the Chief Executive Officer, appointed by the Governor. (See PC 5050). SENDING STATE: State in which an interstate (cooperative) or concurrent parolee was convicted. SIGNIFICANT COLLATERAL: Significant collateral is a person who has significant knowledge of the parolee. An individual who makes up a parolee’s support group, family, friends, neighbors, associates, church members, colleagues, members of social groups, etc. Individuals who play a consistent part in the parolee’s life before, during, and after parole. SPECIAL CONDITION OF PAROLE: Condition placed by BPH, DAPO, or the courts and restricted to the individual. Special conditions of parole can be imposed if the condition is reasonably related to the parolee’s commitment offense and tailored to prevent criminal conduct and/or future criminality. STRATEGIC OFFENDER MANAGEMENT SYSTEM: A fully automated real-time data system that stores all internal/external movements; adult, juvenile, and parole records; and replaces certain manual paper processes. UNIT SUPERVISOR: The parole agent responsible for the parole unit and supervision of case-carrying agents within DAPO. SUBJECT TO PC 1168 • All persons sentenced to prison for a life term or for a term of not more than “a year and a day” for a crime committed on or after July 1, 1977. • All persons sentenced to prison for a crime committed on or before June 30, 1977, who are not released on a parole date recalculated by BPH under PC 1170.2. • All persons released on parole prior to July 1, 1977. SUBJECT TO PC 1170 • All persons sentenced to prison under PC 1170 for a crime committed on or after July 1, 1977, except for persons sentenced to a life term or to a term of less than “a year and a day”. • All persons sentenced to prison for a crime committed on or before June 30, 1977, who are released on a parole date recalculated by BPH under PC 1170.2. 86030.3

84090.4 Mentally Disordered Offenders Commitment A parolee shall receive inpatient treatment, in a DSH facility, as a special condition of parole if all of the following criteria are met: • The offender has a severe mental disorder as defined in PC 2962 which is not in remission or cannot be kept in remission without treatment; • The severe mental disorder was a cause or an aggravating factor in the commission of a crime for which the offender was sentenced to prison; • The offender has been in treatment for a severe mental disorder for 90 days or more within the year prior to release; • A DSH psychiatrist or psychologist in charge of treating the offender and a CDCR, Division of Health Care Services (DHCS), Chief Psychiatrist has certified on DHCS Form JC8000, Certification of Mentally Disordered Offender to the Board of Parole Hearings (BPH) that the offender meets the all of the above-listed criteria, and that by reason of his or her severe mental disorder the prisoner represents a substantial danger of physical harm to others; and • The crime for which the offender was sentenced to prison was a Determinate Sentence pursuant to PC 1170 and the offense falls under PC 2962(e)(2). If BPH determines the inmate meets certification criteria as an MDO, it will complete BPH Form 1400, Certification Review, and order treatment provided by DSH as a special condition of parole. The inmate shall be served with the special condition of parole, informed in writing of the right to a Certification Hearing, and informed of the right to request an evaluation by two independent professionals, as defined in PC 2978, pursuant to California Code of Regulations 2576(b)(5). Inpatient Psychiatric Treatment Ordered If psychiatric treatment is ordered by BPH as a special condition of parole, the inmate shall undergo mental health treatment in a DSH facility. If applicable, the inmate shall be processed by the Division of Adult Institutions (DAI) for transfer to a designated DSH facility on or before the earliest possible release date. MDO Packets and Hearing Packets consist of the following items: • BPH Form 1400. • Current medication orders and medical conditions. • Medical and psychiatric history. • All MDO evaluations. • Legal Status Summary (LSS). • Any probation officer reports or police officer reports. • Abstract of Judgment (AOJ). • Chronological history. • Listing of all CDCR reports of rule violations. • Notice of detainer, if transferred to a DSH facility prior to release to DAPO. • Notice of right to certification hearing. • CDCR Form 1515, Notice of Conditions of Parole. • BPH Form 1073, Notice and Request for Assistance at Parole Proceeding. • Case factor sheet for DSH placement consideration. • Static-99R Assessment for Parolees Required to Register per PC 290. • Independent evalution reports, if applicable (included in Hearing Packet). • DHCS Form JC8000 (included in Hearing Packet). BPH Hearings: Certification Hearing The initial hearing, held upon the parolee’s request, to determine if the parolee statutorily qualifies for MDO placement and inpatient treatment as a special condition of parole. If the parolee disagrees with the Certification Hearing results, the parolee has a right to file a petition in a court with appropriate jurisdiction. BPH shall provide the parolee with a petition form and instructions for filing the petition pursuant to PC 2966(a). If the Certification Hearing results in a decision that PC 2962 critiera is not met, the parolee shall parole to DAPO for supervision upon release from a DSH facility. Annual Hearing The Annual Hearing to determine whether the parolee continues to qualify for MDO placement and treatment. If the parolee disagrees with the Annual Hearing results, the parolee has a right to file a petition in a court with appropriate jurisdiction. BPH shall provide the parolee with a petition form and instructions for filing the petition pursuant to PC 2966(a). Placement Hearing A separate hearing, held upon an MDO parolee’s request, to determine whether outpatient treatment, rather than inpatient treatment, is appropriate. This hearing is separate from the previously mentioned Certification and Annual Hearings and may occur any time after an MDO parolee has been in a DSH facility over 60 days. At all hearings the following persons must be present: • Parolee/inmate, unless appearance is waived. • BPH administrative law judge/deputy commissioner. • Parole agent assigned to the MDO Unit. . • Attorney of parolee/inmate. • Interpreter, if required. • DSH police officer or jail custody staff. • Escort staff. • Any other person required by the parolee's attorney.and approved by the BPH administrative law judge/deputy commissioner. Outpatient Psychiatric Treatment Status If BPH conducts a placement hearing and orders an MDO parolee treated on an outpatient basis, the parolee may be placed at an outpatient facility in the community. If DSH determines that there is reasonable cause to believe an MDO parolee is able to be safely and effectively treated on an outpatient basis, the parolee may be placed by DSH at an outpatient facility in the community. MDO parolees placed in outpatient treatment in the community will be provided Annual Hearings at State parole offices. In the event BPH or DSH determines that an MDO parolee is to be placed at an outpatient facility, the MDO parole unit shall contact DAPO’s Regional Re- Entry Unit to determine the parolee’s county of parole no less than 45 days before the parolee is released to the outpatient facility. Upon the MDO parolee’s arrival to the outpatient facility, the MDO parole unit shall transfer supervision of the case to the parole unit responsible for MDO parolees in the geographical area where the outpatient facility is located. DSH shall coordinate all outpatient planning with DAPO and the Forensic Conditional Release Program (CONREP), in accordance with Welfare and Institutions Code Section 4360(a) and (b). The sole psychiatric treatment provider for an MDO parolee shall be DSH or a provider authorized by DSH. DAPO may still require an MDO parolee be evaluated by the Parole Outpatient Clinic (POC), aside from the ongoing treatment, in order to carry out mandated parole functions. Certification for mental health treatment does not alter DAPO’s violation and other reporting requirements (including discharge review), regardless of whether an MDO parolee is on inpatient or outpatient treatment status. Additionally, if DSH determines that an MDO parolee is no longer able to be safely and effectively treated on an outpatient status, the parolee shall be placed in a secure mental health facility pursuant to PC 2964. State Parole Unit/County Jail MDO Hearing MDO parolees placed in outpatient treatment in the community will be provided with an Annual Hearing at the local parole unit. MDO parolees in local custody will be provided with Certification Hearings and Annual Hearings at local jail facilities. DAPO parole agents will serve the MDO parolee/inmate a BPH Form 1410, Notice of Mentally Disordered Offender Rights and Acknowledgement and BPH Form 1073. DAPO parole agents will serve as security during these hearings. DAPO parole agents will also provide a hard copy of the Hearing Packet to the BPH Deputy Commissioner at the Hearing location. DAPO parole agents will provide a copy of the Hearing decision to the MDO parolee/inmate. 84090. 5 Mentally Disordered Offenders Commitment Procedures DHCS Upon receipt of MDO evaluation reports from CDCR and DSH that an inmate meets MDO criteria, DHCS ensures: • MDO evaluation reports are routed to the chief psychiatrist. • Chief psychiatrist reviews the MDO evaluation reports to determine if MDO criteria are met. • Chief psychiatrist certifies that the inmate meets MDO criteria on the DHCS Form JC8000. • DHCS Form JC8000 is routed to BPH. • MDO evaluation reports, LSS, AOJ and description of the MDO qualifying offense are forwarded to BPH, DSH, and DAPO prior to the inmate’s release, if the DHCS’s chief psychiatrist determines that the inmate meets MDO criteria. (Referal time-frames and contingencies shall be made in accordance with the current MDO Memorandom of Understanding (MOU) between BPH, CDCR, and DSH). • Chief psychiatrist provides testimony at the MDO Certification Hearing. BPH Upon receipt of the DHCS Form JC8000, MDO evaluation, LSS, AOJ, and description of the MDO qualifying offense, BPH: • Reviews the MDO evaluation reports prepared by CDCR and DSH. • Orders independent evaluations as appropriate. • Issues BPH Form 1400. • Distributes BPH Form 1400 to DHCS, DAI, DAPO and DSH prior to the inmate’s release. (Referal time -frames and contingencies shall be made in accordance with the current MDO MOU between BPH, CDCR, and DSH). • Coordinates the scheduling of MDO hearings. • Presides over MDO hearings pursuant to PC 2962. DAI — Classification and Parole Representative Upon receipt of a BPH Form 1400, which indicates the inmate meets the MDO criteria, DAI notifies the inmate of his or her rights and completes the following forms and tasks: • BPH Form 1410. • CDCR Form 1515. • BPH Form 1073. • BPH Form 1420, Mentally Disordered Offender Hearing Information. • Department of Mental Health Form, Placement Screening Sheet. • Enters BPH Form 1073 into the Disability and Effective Communication System. • Arranges for transfer of the inmate to DSH. • Forwards forms to DSH, BPH, and DAPO prior to the inmate’s release. (Referal time-frames and contingencies shall be made in accordance with the current MDO MOU between BPH, CDCR, and DSH). DAPO Upon receipt of a BPH Form 1400 and an MDO/Hearing packet, the documents shall be sent to the appropriate MDO parole unit. Unit Supervisor or Assistant Unit Supervisor (MDO Parole Unit) Upon receipt, the Unit Supervisor or Assistant Unit Supervisor shall: • Log receipt of MDO packet. • Review MDO packet. • Check MDO case in the Strategic Offender Management System for parole date/revocation release date. • Confirm the innmate’s arrival at a DSH facility under MDO status. • Request the parole field file from the assigned parole unit of record. • Assign the MDO parolee case to a parole agent in the MDO parole unit or forward the MDO parolee case to the parole agent assigned to cover the DSH facility. • Each month identify parolees who need to be served Certification, Placement, or Annual Hearing notices. • Each month ensure that Parole Case Records (PCR) receives a list of new arrivals. Parole Agent (MDO Parole Unit) The Parole Agent shall: • Review MDO packet. • Review/audit Electronic Records Management System (ERMS). • Utilize BPH Information Technology System (BITS) to identify and complete cases requiring notification. • Utilize BITS to complete BPH Form 1080, Hearing Notice and BPH Form 1073, in Certification, Placement and during Annual Hearings as required. Provide the MDO parolee with a copy of these forms. • Serves MDO parolee with BPH Form 1410, BPH Form 1420, and BPH Form 1073 for Certification Hearings as soon as possible, if not previously served and prior to all placement and annual hearings. • Assist MDO parolee with completing BPH Form 1410, BPH Form 1420, and BPH Form 1073, if needed. • Enter BPH Form 1073 into the Disability and Effective Communication System. • Review the BPH tab in ERMS for any additional MDO documents. • Attend Certification, Placement, and Annual Hearings and provide security at all MDO hearings. • Provide a hard copy of MDO hearing packet to Deputy Commissioner. • Serves as security during MDO hearings held at the local parole unit and the local county jail. • Upon completion of MDO hearing, provide a copy of BPH Form 1415, Summary of Mentally Disordered Offender Hearing and Decision, to the parolee and to PCR for inclusion in ERMS. • Notifiy unit supervisor of hearing results. • Advise the regional re-entry coordinator of hearing results if the parolee is not certified for inpatient treatment to confirm assigned parole unit. • Serve MDO parolee with new conditions of parole, if needed. • Submit a request for release funds, if not previously issued. • Provide supervision of MDO parolees. • Assist with the coordination of release from a DSH facility to the assigned parole unit. Department of State Hospitals DSH shall notify DAPO as soon as possible, no later than 72 hours after discovery, of any violation of any condition of parole committed by an MDO parolee. In the event an MDO parolee escapes or is Absent Without Leave (AWOL) from a DSH facility, the individual designated by the DSH facility medical director shall immediately notify the CDCR Warrant Unit of the escape or AWOL by telephone. The Warrant Unit is responsible for notifying the appropriate CDCR staff. The DSH facility may also directly contact any CDCR staff after notification to the Warrant Unit. Parole Case Records PCR shall notify DSH, as soon as possible, of any change to an MDO parolee’s Controlling Discharge Date (CDD) to enable DSH to meet the time frames specified in PC 2970 for continuation of treatment beyond the CDD. 84090.6

81022.9 Sex Offender Management Program – Residence Restrictions All parolees, including Interstate Compact transfers, who are convicted of a crime listed in PC Sections 290 through 290.024, inclusive, may be subject to residency restrictions and transient requirements on a case-by-case basis. Parole agents shall ensure that applicable residency restrictions for sex offender parolees subject to parole supervision are imposed and adhered to. Parole agents shall impose residency restrictions in accordance with applicable California statute and in accordance with SCOP that meet the requirements set forth in People v. Lent (1975) 15 Cal.3d 481, 486. However, local ordinances shall not be enforced since State law overrides local ordinances. Residence Declaration The responsibility to locate and maintain compliant housing shall ultimately remain with the sex offender parolee through utilization of available resources. During the course of the initial interview and prior to all subsequent changes of residence, the sex offender parolee shall provide the parole agent with the address where they propose to live. The sex offender parolee shall not be allowed to reside at any residence until such time as the parole agent has verified it is compliant with any law or SCOP. The parole agent shall conduct a residence verification check utilizing a GPS handheld device, in accordance with this article. If it is determined that the intended residence is not in compliance, the parole agent shall advise the sex offender parolee of the non- compliant status. The sex offender parolee shall be required to immediately provide a compliant residence or declare themselves transient. Residency Restrictions for Sex Offender Parolees Residency restrictions for PC Section 3003.5(b) shall not be enforced as a blanket restriction. All residency restrictions that do not apply to PC Section 3003(g) will be placed on a case-by-case basis and supported by the particularized circumstances of each individual parolee ( In re Taylor (2015) 60 Cal.4 th 1019). Residency Restrictions Pursuant to Penal Code 3003(g) Parole agents shall be responsible for ensuring all HRSOs with a commitment offense of PC Sections 288 or 288.5 are subject to the provisions of PC Section 3003(g). Male sex offender parolees with a Static-99R score of four or greater and female sex offender parolees with a FSORA score of “Moderate” or “High” shall be designated as a HRSO for the purpose of identifying specific residence restrictions. Notwithstanding any other law, an inmate who is released on parole for a violation of PC Sections 288 or 288.5 whom CDCR determines to pose a high risk to the public shall not be placed or reside for the duration of their parole period within one-half mile of any public or private school, kindergarten, and grades 1 to 12, inclusive. Residency Restrictions Pursuant to Penal Code 3003.5(a) Pursuant to PC Section 3003.5(a), all registered sex offender parolees shall not reside in a single family dwelling with any other registered sex offender, whether or not that registered sex offender is on parole, unless the offenders are related by blood, marriage, or adoption. A single family dwelling shall be defined as a residence, unit, or room intended to be used by one family. This shall include, but is not limited to: houses designed for one family, single units of a duplex or multiplex housing unit, dwellings subdivided into more than one unit if each unit is fully self- contained (e.g., own bathroom and kitchen area), and a single unit in a multi- unit apartment complex, hotel, motel or inn, or a mobile or motor home occupying a single, self-contained space in a trailer park, recreational vehicle, or other similar facility. Address Verification Prior to a Change in Residence Prior to allowing a sex offender parolee to reside at a proposed residence, the parole agent must confirm the residence is in compliance with the applicable SCOP. This shall be done utilizing the GPS handheld device to determine the exact distance from the proposed residence to the nearest excluded location. The distance shall be noted on the electronic Record of Supervision. Residential Facility DAPO shall use the following criteria to define the term "residential facility" as used in PC Section 3003.5(a). Parole agents shall ensure any "single family dwelling" that houses between two and six sex offender parolees shall meet the criteria of a "residential facility" as defined in this section. This will only apply to "single family dwellings determined to be a residential facility" that house six or fewer sex offender parolees who are required to register pursuant to PC Section 290, et seq. The term "Residential Facility" shall include: • Facilities licensed as a Residential Facility by the Department of Social Services. • Facilities licensed as Sober Living or Clean and Sober Program by the Alcohol and Drug Programs. • Facilities licensed as Residential or Sober Living by other State or Federal agencies, such as the Veteran's Administration. • Unlicensed Residential or Sober Living facilities provided that a number of services, are made available as a condition of occupancy. • Transitional Housing provided that a number of services are made available as a condition of occupancy. In order to qualify as an unlicensed or transitional facility, program services shall be a requirement and structured throughout the duration of the participant's stay. Requirements will encompass a minimum of ten hours per week for unemployed sex offender parolees and two hours per week for employed sex offender parolees. Requirements may be modified on an as- needed basis with the consent of the Agent of Record. Services can be provided on-site or referred to an off-site service provider licensed or authorized to provide the service. In order for an unlicensed residential facility to be considered for use by DAPO, the following requirements shall be met by the facility owner/manager: • Each facility shall be required to clearly post in a conspicuous place, the house rules regarding noise, curfew, visitors, and contraband possession. • Each facility shall make available to the sex offender parolee residents a minimum of four services. • Each facility shall adhere to all local, State, and Federal fire marshal requirements with posted emergency exit routes and meet standards required by the ADA. Each facility shall be properly maintained, including vector control, and must allow full access by DAPO staff at any time for purposes of inspection and possible searches of parolee and common areas. Any unlicensed residential facility that fails to meet the above standards shall not be utilized for the purposes of housing sex offender parolees until such time as they are compliant with these standards. Factors That May Qualify For Exclusion A request for a waiver of the residency restrictions may be made under the following circumstances: • The sex offender parolee is mentally ill and housed in a licensed mental health facility. • The sex offender parolee is in need of medical care in a licensed medical facility with 24-hour care. • The sex offender parolee is developmentally delayed and housed in a licensed assisted living facility with 24-hour supervision. To initiate a waiver, the parole agent may request that the sex offender parolee’s licensed care provider provide them with a report outlining the basis and recommendation for placement. For those sex offender parolees located in a medical facility where the parole agent is unable to secure a report from the licensed care provider, the parole agent may conduct a face-to-face interview with the sex offender parolee and physician to verify the need for a medical placement waiver. In such a case, the parole agent must clearly articulate the circumstances of the placement and request for exclusion. The parole agent shall review all documents received, ensuring they address the medical or mental health condition and the requested exclusion. If the documents appear complete, the parole agent shall conduct a case conference with the unit supervisor and provide a recommendation. This review shall be documented on the electronic Record of Supervision. The parole agent shall monitor the sex offender parolee for any changes which may void the decision to grant the waiver. Upon discovering that the sex offender parolee no longer meets the criteria under which the exclusion was granted, the parole agent must immediately case conference with the unit supervisor to determine whether the exclusion should be rescinded or modified. If it is determined that an exclusion appears appropriate, the unit supervisor shall prepare an exclusion request utilizing a CDCR Form 2193, Request for Residency Exclusion/ Global Positioning System (GPS) Modification or Exclusion addressed to the Director of DAPO or designee, detailing the circumstances which preclude the sex offender parolee from residing in compliant housing. The exclusion form, as well as any supporting documentation, shall be forwarded to the District Administrator for approval/denial. The District Administrator shall review the request for exclusion. Approved requests shall be forwarded to the Regional Parole Administrator (RPA) for approval or denial. If the request is denied, the exclusion form shall be returned to the sending unit for retention in the field file. The RPA shall review the request for appropriateness. Approved requests shall be forwarded for review by electronic mail to the Director, via the DAPO Sex Offender Unit (SOU) at CDCR DAPO SVP-HRSO . Additionally, the RPA or representative shall track all requests that have been forwarded to the Director or designee. If the Director or designee approves the request, the RPA shall ensure the sex offender parolee’s status is reviewed every 90 days by the unit supervisor for any changes that may impact the continued exclusion from compliant housing. Residence Defined The definition of a residence as defined in PC Section 290.011(g) shall be the minimum standard in determining residency. Pursuant to PC Section 290.011(g), "residence" means one or more addresses at which a person regularly resides, regardless of the number of days or nights spent there, such as a shelter or structure that can be located by a street address, including but not limited to houses, apartment buildings, motels, hotels, homeless shelters, and recreational and other vehicles. The following factors, including but not limited to the following, may substantiate that a sex offender parolee has established a residence: • The sex offender parolee stays one day or night at the same address every week for multiple consecutive weeks, thus establishing an apparent pattern of occupancy. • The sex offender parolee stays two or more consecutive days or nights at the same address, or two days or nights at the same address in a period that would appear to establish a pattern of occupancy. • The sex offender parolee is in possession of a key to an address where they have stayed and there is evidence of an apparent pattern of occupancy. • The sex offender parolee receives mail at an address where they have stayed and there is evidence of an apparent pattern of occupancy. • Contacting the sex offender parolee at an address where they are located or had been staying, and evidence exists they have established residency. Evidence would include, but is not limited to, clothing in a closet or drawer, toiletries in the bathroom, or information from occupants, neighbors, or other reliable sources. Such evidence could establish a pattern indicating establishment of residency. In an effort to determine whether a residence has been established, the parole agent shall utilize all available resources and information. The parole agent shall evaluate the totality of circumstances to determine compliance of the residence. If the totality of the circumstances clearly indicates residency has been established and a reasonable and prudent parole agent reviewing the same information would draw a similar conclusion, then a residence has been established. Transient Status Defined For purposes of this policy, "transient" and "homeless" shall be used interchangeably. "Transient" is defined in PC Section 290.011 as a person who has an obligation to register as a sex offender and who has no residence. When the parole agent determines that a sex offender parolee is transient, the parole agent shall: • Inform the sex offender parolee of the transient sex offender registration requirements pursuant to PC Section 290. • Instruct the sex offender parolee to charge the GPS device in accordance with charging directions issued by the parole agent. In addition, transient parolees shall be given the opportunity to charge their GPS devices in the parole unit any time they report in person. Some locations where transient sex offender parolees stay may not meet the statutory definition of a “residence”; however, the parole agent may still impose a SCOP to restrict the proximity of the transient sex offender parolee to schools, parks, or other areas where children congregate if the SCOP meets the requirements of People v. Lent . For transient sex offender parolees who establish a residence and are required to register, there is no violation until expiration of the five business day period after the residence has been established. If a transient sex offender parolee establishes a residence but vacates prior to the expiration of the five-day period, the act shall not be considered a violation of the registration requirement and the requirement to re-register at that address no longer exists. However, the act of vacating an established residence prior to the expiration of the five business day period shall not be utilized or manipulated in such a way as to circumvent the statute or as a means by which to avoid registration, in the event the sex offender parolee is utilizing multiple residences. 81022.10

85050.6 Law Enforcement Identifying Clothing (a) Each parole agent, unit supervisor, and parole administrator will be issued law enforcement identifying clothing for safety and standardization in the form of a DAPO windbreaker-type jacket and a polo-style shirt that clearly identifies the wearer as law enforcement and shall only be worn by DAPO peace officers while on duty and by whom they are issued to. Parole agents, unit supervisors, and parole administrators may also choose to optionally wear a tactical ballistic vest carrier; additional field operations polo-style shirt (with 360 degree markings); an approved polo-style shirt (with an approved badge on the left upper chest) can be worn for administrative duties, training, meetings, or when representing the Division within the community in non- tactical situations; tactical T-shirt; Performance Dry-Fit shirt; and headwear that meet the standards set forth in this article. The DAPO parole agent tactical T-shirt and Performance Dry-Fit shirt shall only be worn in tactical operations and under an approved exterior tactical vest or vest carrier. If the parole agent chooses to wear any of the optional items they shall be purchased at the parole agent’s expense and shall only be worn by sworn DAPO peace officers while on duty and as identified in this section. (1) Department-issued and optionally-purchased law enforcement identifying clothing and headwear shall have DAPO identification placed on the front, back, and side profiles of the items, as specified in the following paragraphs and apparel matrices. (b) DAPO Parole Agent Clothing and Profile Standards (1) The following clothing and profile standards apply to all DAPO parole agents: (A) Front Profile 1. A black and gold 3” x 2.9” seven -point star cloth badge emblem with the words “STATE PAROLE AGENT CALIFORNIA” gold in color around the State seal shall be on the front above the upper left breast pocket area. On the upper right breast pocket area, the parole agent may place their first initial and last name in .5” athletic gold lettering. (B) Back Profile - Either of the following: 1. “STATE OF CALIFORNIA” in 1.25” athletic gold lettering shall be centered on top of a .2” solid gold line separated by a .35” space. Underneath that, the word “POLICE” in 3.875” athletic gold lettering shall sit .4” below the solid gold line and .4” above a second .2” solid gold line. The word “PAROLE AGENT” in 1.6” athletic gold lettering shall be centered .35” below the second solid gold line. 2. An 11” x 6” black rectangle patch with the word “POLICE” in 3.15” athletic gold lettering shall be centered .2” from the top border of the patch. The words “PAROLE AGENT” in 1.3” athletic gold lettering shall be centered .45” below the word “POLICE” and .2” from the bottom border of the patch. (C) Side Profile 1. The identifiers must have a 4” x 4.875” shoulder emblem in the shape of a shield attached on the outside of both sleeves. The shoulder emblem shall be black outer trim with gold inner trim for the edged border. It will include gold color lettering wit h the words “CALIFORNIA STATE PAROLE” in .4” athletic lettering. “CALIFORNIA” will be written above “STATE PAROLE” in .4” athletic gold lettering centered just above the seven-point star containing the State seal. Between the lettering and seven-point star will be a black curved line consistent with the arch of the lettering. The top of the shoulder emblem is to be 1” below the sleeve head seam and in such a manner that a line bisecting the center of the emblem shall be perpendicular to the ground when the garment is worn. On approved Tactical/Field long sleeve clothing (T-shirts, Performance Dry- Fit shirts, polo shirts) the word “POLICE” may be written on each sleeve 1.5” below and centered of the approved shoulder patch shield emblem. The word “POLICE” shall be written in 2” athletic gold lettering reading from left to right. (c) DAPO Parole Agent Clothing Matrix Clothing Use Purchase Color Lettering Type Front Profile Back Profile Shoulder Profile Windbreaker-Type Jacket •100% nylon taffeta windbreaker material Byron collar, raglan sleeves, elastic cuffs •Color -matched snap enclosure •Reinforced nylon pockets, drawstring bottom •Water repellant, machine washable Field DAPO Black Embroider or silk screen Yes Yes Yes Field Polo-Style Short or Long Sleeve Shirt •6.6 oz., 100% snag -proof polyester •3 -button placket with dyed-to-match buttons •Mic clips at center placket and shoulders •Reinforced dual pen pockets on left sleeve Field DAPO Black Embroider or silk screen Yes Yes Yes Adm. Polo-Style Short or Long Sleeve Shirt •6.6 oz., 100% snag -proof polyester •3 -button placket with dyed-to-match buttons •Mic clips at center placket and shoulders •Reinforced dual pen pockets on left sleeve •Raglan sleeves with long tail and side Adm./ Field Personal Black Embroider or silk screen Yes No No T-Shirt - Short Sleeve •Heavyweight, 6.1 oz., 100% soft spun cotton. •1×1 rib knit collar •Shoulder -to-shoulder taping •Cover seamed neck •Double -needle, sleeves and hem Tactical Personal Black Silk screen Yes Yes Yes T-Shirt - Long Sleeve •Heavyweight, 6.1 oz., 100% soft spun cotton. •1×1 rib knit collar •Shoulder -to-shoulder taping •Cover seamed neck •Double -needle, sleeves and hem Tactical Personal Black Silk screen Yes Yes Yes Performance Dry-Fit Short or Long Sleeve Shirt •4oz, 100% micro -polyester •Moisture wicking Tactical Personal Black Silk screen Yes Yes Yes Clothing Use Purchase Color Lettering Type Front Profile Back Profile Shoulder Profile •Pill -resistant •Snag -resistant •UPF 30+ protection •Athletic fit •Neck tape ¼“ topstitching (d) DAPO Parole Agent Headwear and Profile Standards (1) Front Profile (A) A black 3” x 2.9” seven -point star cloth badge emblem trimmed in gold with the words “STATE PAROLE AGENT CALIFORNIA” in gold color around the State seal. The seven-point star badge emblem shall be centered on the front profile of the cap worn in a bill-forward position. (2) Back Profile (A) The parole agent may leave it plain or place their first initial and last name in .5” athletic gold lettering or the acronym DAPO in .5” athletic gold lettering. (e) DAPO Parole Agent Headwear Matrix Headwear Use Purchase Color Material Lettering Type Front Profile Back Profile Side Profile Baseball Cap Style, Rounded Top, Flex Fit or Adjustable Field Personal Black 100% polyester/cotton blend or mesh material Embroider Yes Optional No (f) DAPO Parole Agent Vest Shell and Profile Standards (1) Front Profile (A) A black and gold 3” x 2.9” seven -point star cloth badge emblem or dome badge with the words “STATE PAROLE AGENT CALIFORNIA” around the State seal shall be on the front above the upper left breast area. On the upper right breast area, the parole agent may place their first initial and last name in .5” athletic gold lettering. (2) Back Profile (A) Velcro or sewn an 11” x 6” black rectangle patch with the word “POLICE” in 3.15” athletic gold lettering shall be centered .2” fro m the top border of the patch. The word “PAROLE AGENT” in 1.3” athletic gold lettering shall be centere d .45” below the word “POLICE” and .2” from the bottom border of the patch. (3) Side Profile (A) DAPO parole agents shall wear the approved law enforcement clothing shoulder emblems (e.g., windbreaker, polo shirt, T-shirt, Performance Dry-Fit shirt) in conjunction with the tactical vest carrier or load bearing vest carrier. On approved Tactical/Field long sleeve clothing (T-shirts, Performance Dry- Fit shirts, polo shirts) the word “POLICE” may be written on each sleeve 1.5” below and centered of the approved shoulder patch shield emblem. The word “POLICE” shall be written in 2” athletic gold lett ering reading from left to right. (g) DAPO Parole Agent Vest Shell Matrix Vest Shell Use Purchase Color Material Lettering Type Front Profile Back Profile Side Profile Tactical Vest Carrier Field Personal Black 600 denier syntex polyester fabric with stain & liquid repellency Velcro or sewn Yes Yes Yes Tactical Load Bearing Vest Field Personal Black Stiffened mesh nylon Velcro or sewn Yes Yes Yes (h) DAPO California Parole Apprehension Team (CPAT) Clothing and Profile Standards (1) The following clothing and profile standards apply to all DAPO parole agents assigned to CPAT: (A) Front Profile 1. A white 2.125” seven -point star embroidered badge emblem with the words “STATE PAROLE AGENT CALIFORNIA” white in color around the State seal and underneath the State seal the letters “CPAT” white in color within a white bordered green ribbon. The badge will be centered within a 3.25” circle. The words and symbols “CALIFORNIA PAROLE ☆ APPREHENSION TEAM ☆ ” white in color bordered by two white colored lines around a seven - point star. The badge shall be worn on the front above the upper left breast pocket area. On the upper right breast pocket area, the parole agent may place their first initial and last name in .5” athletic white lettering. (B) Back Profile – Either of the following: 1. “CALIFORNIA PAROLE” in 1.25” athletic white lettering shall be centered on top of a .2” solid white line separated by a .35” space. Underneath that the word “POLICE” in 3.875” athletic white lettering shall sit .4” below the solid white line and .4” above a second .2” solid white line. The words “APPREHENSION TEAM” in 1.6” athletic white lettering shall be centered .35” below the second solid white line. 2. A 10” X 4” green rectangle patch bordered in white with the word “POLICE” in 1.75” athletic white lettering shall be centered 1” from the top and bottom border of the patch. Above the word “POLICE” the words “CALIFORNIA PAROLE” will be written in .5” a thletic white lettering and shall be centered .25” above the word “POLICE.” The words “APPREHENSION TEAM” will be written in .5” athletic white lettering and shall be centered .25” below the word “POLICE.” (C) Side Profile 1. The identifiers must have a 4” x 4.875” shoulder emblem in the shape of a shield attached on the outside of both sleeves. The shoulder emblem shall be green outer trim with white inner trim for the edged border. It will include white color lettering w ith the words “CALIFORNIA STATE PAROLE” in .4” athletic lettering. “CALIFORNIA” will be written above “STATE PAROLE” in .4” athletic white lettering centered just above the seven -point star containing the State seal. Between the lettering and seven-point star will be green curved line consistent with the arch of the lettering. The top of the shoulder emblem is to be 1” below the sleeve head seam and in such a manner that a line bisecting the center of the emblem shall be perpendicular to the ground when the garment is worn. 2. On approved Tactical Field long sleeve clothing (T-shirts, Performance Dry- Fit shirts, polo shirts) the word “POLICE” may be written on each sleeve 1.5” below and centered of the approved shoulder patch shield emblem. The word “POLICE” shall be written in 2” athletic white lettering reading from left to right . (i) DAPO CPAT Parole Agent Clothing Matrix Clothing Use Purchase Color Lettering Type Front Profile Back Profile Shoulder/Sleev e Profile Field Polo-Style Short or Long Sleeve Shirt •6.6 oz., 100% snag -proof polyester •3 -button placket with dyed-to-match buttons •Mic clips at center placket and shoulders •Reinforced dual pen pockets on left sleeve •Raglan sleeves with long tail and side vents CPAT DAPO Green Embroider or silk screen Yes Yes Yes Adm. Polo-Style Short or Long Sleeve Shirt •6.6 oz., 100% snag -proof polyester •3 -button placket with dyed-to-match buttons •Mic clips at center placket and shoulders •Reinforced dual pen pockets on left sleeve •Raglan sleeves with long tail and side vents CPAT Personal Green Embroider or silk screen Yes No No T-Shirt - Short Sleeve •Heavyweight, 6.1 oz., 100% soft spun cotton. •1×1 rib knit collar •Shoulder -to-shoulder taping •Cover seamed neck •Double -needle, sleeves and hem Tactical Personal Green Silk screen Yes Yes Yes T-Shirt - Long Sleeve •Heavyweight, 6.1 oz., 100% soft spun cotton. •1×1 rib knit collar •Shoulder -to-shoulder taping •Cover seamed neck •Double -needle, sleeves and hem Tactical Personal Green Silk screen Yes Yes Yes BDU Short or Long Sleeve Shirt •65% polyester, 35% cotton CPAT Personal Green Embroider or silk screen Yes Yes Yes Performance Dry-Fit Short or Long Sleeve Shirt •4oz, 100% micro -polyester •Moisture wicking •Pill -resistant •Snag -resistant •UPF 30+ protection •Athletic fit •Neck tape ¼“ topstitching Tactical Personal Green Silk screen Yes Yes Yes (j) DAPO CPAT Parole Agents Headwear and Profile Standards (1) Front Profile (A) A white 3” x 2.9” seven -point star cloth badge emblem with the words “STATE PAROLE AGENT CALIFORNIA” white in color around the State seal and underneath the State seal the letters “CPAT” white in color on a white bordered green ribbon. The seven-point star badge emblem shall be centered on the front profile of the cap worn in a bill-forward position. (2) Back Profile (A) The parole agent may leave it plain or place their first initial and last name in .5” athletic white lettering or the acronym “CPAT” in .5” athletic lettering. (k) DAPO CPAT Parole Agent Headwear Matrix Headwear Use Purchase Color Material Lettering Type Front Profile Back Profile Side Profile Baseball Cap Style, Round Top, Flex Fit or Adjustable CPAT Personal Green 100% polyester/cotton blend or mesh material Embroider Yes Optional No (l) DAPO CPAT Parole Agent Vest Shell and Profile Standards (1) Front Profile (A) A white 3” x 2.9” seven -point star cloth badge emblem with the words “STATE PAROLE AGENT CALIFORNIA” white in color around the State seal and underneath the State seal the letters “CPAT” white in color on a white bordered green ribbon, or a dome badge with the words “STATE PAROLE AGENT CALIFORNIA” around the State seal shall be on the front above the upper left breast area. On the upper right breast area, the parole agent may place their first initial and last name in .5” athletic white lettering. (2) Back Profile – Either of the following: (A) Velcro or sewn on the back an 11” x 6” green rectangle patch with the word “POLICE” in 3.15” athletic white lettering shall be centered .2” from the top border of the patch. The word “CPAT” in 1.3” athletic white lettering shall be centered .45” below the word “POLICE,” and .2 inches from the bottom border of the patch. (B) A 10” x 4” green rectangle patch bordered in white with the word “POLICE” in 1.75” athletic white lettering shall be centered 1” from the top and bottom border of the patch. Above the word “POLICE” the words “CALIFORNIA PAROLE” will be written in .5” athletic white lettering and shall be centered .25” above the word “POLICE”. The words “APPREHENSION TEAM” will be written in .5” athletic white lettering and shall be centered .25” below the word “POLICE”. (3) Side Profile (A) CPAT parole agents shall wear the approved law enforcement clothing shoulder emblem (e.g., windbreaker, polo shirt, T-shirt, Performance Dry-Fit shirt) in conjunction with the tactical vest carrier, tactical load bearing and hard plate tactical vest, or load bearing vest carrier. On approved Tactical Field long sleeve clothing (T-shirts, Performance Dry-Fit shirts, polo shirts) the word “POLICE” may be written on each sleeve 1.5” below and centered of the approved shoulder patch shield emblem. The wor d “POLICE” shall be written in white 2” athletic letteri ng reading from left to right. (m) DAPO CPAT Parole Agent Vest Shell Matrix Vest Shell Use Purchase Color Material Lettering Type Front Profile Back Profile Side Profile Tactical Vest Carrier CPAT DAPO Green 600 denier syntex polyester fabric with stain & liquid repellency Velcro or sewn Yes Yes Yes Tactical Load Bearing Vest CPAT DAPO Green Stiffened mesh nylon Velcro or sewn Yes Yes Yes Hard Plate Tactical Vest CPAT DAPO Green Hiring authority determines Velcro or sewn 5” x 8” patch only Yes Yes Yes (n) DAPO Rangemaster Clothing and Profile Standards (1) Front Profile (A) A black 3” x 2.9” seven -point star cloth badge emblem with the words “STATE PAROLE AGENT CALIFORNIA” in black color around the State seal shall be on the front above the upper left breast pocket area. On the upper right breast pocket area, the parole agent may place their first initial, last name, and badge number in .5” athletic red lettering. (2) Back Profile (A) The back profile shall have the title “Rangemaster” or “Firearms Instructor.” 1. “RANGEMASTER” shall be top centered with 2.5” athletic black lettering. 2. “FIREARMS” shall be written in .75” athletic black lettering within a 1.5” banner above the approved 10.25” badge. Underneath the badge the word “INSTRUCTOR” within a 1.5” banner written in .75” athletic black lettering. The banners with the words “FIREARMS INSTRUCTOR” will be 10.75” from top to bottom. (3) Side Profile (A) DAPO Rangemasters shall wear the approved shoulder emblem (e.g., windbreaker, polo shirt, T-shirt, Performance Dry-Fit shirt, sweat-shirt) on all approved Rangemaster clothing. On approved long sleeve range clothing the word “RANGEMASTER” may be written on each sleeve 1.5” below and centered of the approved shoulder patch shield emblem. The word “RANGEMASTER” shall be written in 1.6” athletic black lettering reading from left to right. (o) DAPO Rangemaster Clothing Matrix Clothing Use Purchase Color Lettering Type Front Profile Back Profile Shoulder Profile Windbreaker-Type Jacket •100% nylon taffeta windbreaker material •Byron collar, raglan sleeves, elastic cuffs •Color -matched snap enclosure •Reinforced nylon pockets, drawstring bottom •Water repellant, machine washable Range DAPO Red Embroider or silk screen Yes Yes Yes Polo-Style Shirt •6.6 oz., 100% snag-proof polyester •3 -button placket with dyed-to-match buttons •Mic clips at center placket and shoulders •Reinforced dual pen pockets on left sleeve Range DAPO Red Embroider or silk screen Yes Yes Yes Clothing Use Purchase Color Lettering Type Front Profile Back Profile Shoulder Profile •Raglan sleeves with long tail and side vents T-Shirt - Long or Short Sleeve •Heavyweight, 6.1 oz., 100% soft spun cotton. •1×1 rib knit collar •Shoulder -to-shoulder taping •Cover seamed neck •Double -needle, sleeves and hem Range Personal Red Silk screen Yes Yes Yes Sweatshirt With or Without Hoodie •100% soft spun cotton Range Personal Red Embroider or silk screen Yes Yes Yes (p) DAPO Rangemaster Headwear and Profile Standards (1) Front Profile (A) A black 3” x 2.9” seven -point star cloth badge emblem trimmed in gold with the words “STATE PAROLE AGENT CALIFORNIA” in gold color around the State seal. The seven-point star badge emblem shall be centered on the front profile of the cap worn in a bill-forward position or centered on the front profile of the beanie worn in a forward position. (2) Back Profile (A) The parole agent may leave it plain or place their first initial and last name in .5” athletic gold lettering or the acronym DAPO in .5” athletic gold lettering. (3) Side Profile (A) No badge emblem or lettering shall be placed on the side profile of Rangemaster headwear. (q) DAPO Rangemaster Headwear Matrix Headwear Use Purchase Color Material Lettering Type Front Profile Back Profile Side Profile Baseball Cap Style, Round Top, Flex Fit or Adjustable Range Personal Red 100% polyester/cotton blend or mesh material Embroider Yes Optional No Beanie Range Personal Red 100% acrylic hand washable Embroider Yes Optional No Beanie Hat Range Personal Red Cotton or polyester or twill or canvas Embroider Yes Optional No (r) DAPO Range Safety Officer Clothing and Profile Standards (1) Front Profile (A) A black 3” x 2.9” seven -point star cloth badge emblem with the words “STATE PAROLE AGENT CALIFORNIA” in black color around the State seal shall be on the front above the upper left breast pocket area. On the upper right breast pocket area, the parole agent may place their first initial, last name, and badge number in .5” athletic black lettering. (2) Back Profile (A) The word “RANGE” in 3” athletic black lettering shall be on top, the word “SAFETY” in 4” athletic black lettering shall be centered just below, and underneath that, the word “OFFICER” in 3” athletic black lettering. (3) Side Profile (A) The identifiers must have a 4” x 4.875” approved shoulder emblem in the shape of a shield attached on the outside of both sleeves. The shoulder emblem shall be all black with black lettering. The top of the shoulder emblem is to be 1” below the sleev e head seam and in such a manner that a line bisecting the center of the emblem shall be perpendicular to the ground when the garment is worn. (s) DAPO Range Safety Officer Clothing Matrix Clothing Use Purchase Color Lettering Type Front Profile Back Profile Shoulder Profile Windbreaker-Type Jacket •100% nylon taffeta windbreaker material •Byron collar, raglan sleeves, elastic cuffs •Color -matched snap enclosure •Reinforced nylon pockets, drawstring bottom •Water repellant, machine washable Range DAPO Yellow Embroider or silk screen Yes Yes Yes Polo-Style Shirt •6.6 oz., 100% snag -proof polyester •3 -button placket with dyed-to-match buttons •Mic clips at center placket and shoulders •Reinforced dual pen pockets on left sleeve •Raglan sleeves with long tail and side vents Range DAPO Yellow Embroider or silk screen Yes Yes Yes T-Shirt - Short Sleeve •Heavyweight, 6.1 oz., 100% soft spun cotton. •1×1 rib knit collar •Shoulder -to-shoulder taping Range Personal Yellow Silk screen Yes Yes Yes Clothing Use Purchase Color Lettering Type Front Profile Back Profile Shoulder Profile •Cover seamed neck •Double -needle, sleeves and hem T-Shirt - Long Sleeve •Heavy -weight, 6.1 oz., 100% soft spun cotton. •1×1 rib knit collar •Shoulder -to-shoulder taping •Cover seamed neck •Double -needle, sleeves and hem Range Personal Yellow Silk screen Yes Yes Yes Sweatshirt With or Without Hoodie •100% soft spun cotton Range Personal Yellow Embroider or silk screen Yes Yes No (t) DAPO Range Safety Officer Headwear and Profile Standards (1) Front Profile (A) A black 3” x 2.9” seven -point star cloth badge emblem trimmed in gold with the words “STATE PAROLE AGENT CALIFORNIA” in gold color around the State seal. The seven-point star badge emblem shall be centered on the front profile of the cap worn in a bill-forward position or centered on the front profile of the beanie worn in a forward position. (2) Back Profile (A) The parole agent may leave it plain or place their first initial and last name in .5” athletic gold lettering or the acronym DAPO in .5” athletic gold lettering. (3) Side Profile (A) No badge emblem or lettering shall be placed on the side profile of Range Safety Officer headwear. (u) DAPO Range Safety Officer Headwear Matrix Headwear Use Purchase Color Material Lettering Type Front Profile Back Profile Side Profile Baseball Cap Style, Round Top, Flex Fit or Adjustable Range Personal Yellow 100% polyester/cotton blend or mesh material Embroider Yes Optional No Beanie Range Personal Yellow 100% acrylic hand washable Embroider Yes Optional No (v) DAPO Parole Agent Safety and Tactics Instructor (PAST) Clothing and Profile Standards (1) Front Profile (A) A black 3” x 2.9” seven -point star cloth badge emblem trimmed in gold with the words “STATE PAROLE AGENT CALIFORNIA” in white color around the State seal shall be on the front above the upper left breast pocket area. On the upper right breast pocket area, the parole agent may place their first initial, last name and badge number in .5” athletic white lettering. (2) Back Profile (A) “TACTICAL” shall be on top, centered, in 4” athletic white lettering, and just underneath that, the word “INSTRUCTOR” in 3” athletic white lettering. (3) Side Profile (A) No badge emblem or lettering shall be placed on the side profile of PAST Clothing. (w) DAPO PAST Instructor Clothing Matrix Clothing Use Purchase Color Lettering Type Front Profile Back Profile Shoulder Profile Polo-Style Short or Long Sleeve Shirt •6.6 oz., 100% snag -proof polyester •3 -button placket with dyed-to-match buttons •Mic clips at center placket and shoulders •Reinforced dual pen pockets on left sleeve •Raglan sleeves with long tail and side vents PAST DAPO Black Embroider or silk screen Yes Yes No T-Shirt - Short Sleeve •Heavyweight, 6.1 oz., 100% soft spun cotton. •1×1 rib knit collar •Shoulder -to-shoulder taping •Cover seamed neck •Double -needle, sleeves and hem PAST Personal Black Silk screen Yes Yes No T-Shirt - Long Sleeve •Heavyweight, 6.1 oz., 100% soft spun cotton. •1×1 rib knit collar •Shoulder -to-shoulder taping •Cover seamed neck •Double -needle, sleeves and hem PAST Personal Black Silk screen Yes Yes No Sweatshirt - ¼ Zip with Collar •100% soft spun cotton PAST Personal Black Embroider or silk screen Yes Yes No (x) DAPO Emergency Vehicle Operator Course (EVOC) Instructor Clothing and Profile Standards (1) Front Profile (A) A silver 3” x 2.9” seven -point star cloth badge emblem with the words “STATE PAROLE AGENT CALIFORNIA” in silver color around the State seal above the upper left breast pocket area. On the upper right breast pocket area, the parole agent may place their first initial, last name, and badge number in .5” athletic silver lettering. (2) Back Profile (A) “DRIVING” shall be on top centered in 4” athletic silver lettering, and just underneath that, the word “INSTRUCTOR” in 3” athletic silver lettering. (3) Side Profile (A) No badge emblem or lettering shall be placed on the side profile of driving instructor clothing. (y) DAPO EVOC Instructor Clothing Matrix Clothing Use Purchase Color Lettering Type Front Profile Back Profile Shoulder Profile Windbreaker-Type Jacket •100% nylon taffeta windbreaker material •Byron Collar, raglan sleeves, elastic cuffs •Color -matched snap enclosure •Reinforced nylon pockets, drawstring bottom •Water repellant, machine EVOC DAPO Red Embroider or silk screen Yes Yes No Polo-Style Short or Long Shirt •6.6 oz., 100% snag -proof polyester •3 -button placket with dyed-to-match buttons •Mic clips at center placket and shoulders •Reinforced dual pockets on left sleeve •Raglan sleeves with long tail and side vents EVOC DAPO Red Embroider or silk screen Yes Yes No T-Shirt - Short or Long Sleeve •Heavyweight, 6.1 oz., 100% soft spun cotton. •1×1 rib knit collar •Shoulder -to-shoulder taping •Cover seamed neck •Double -needle, sleeves and hem EVOC Personal Red Silk screen Yes Yes No Sweatshirt With or Without Hoodie •100% soft spun cotton EVOC Personal Red Embroider or silk screen Yes Yes No (z) DAPO Driving Instructor Headwear and Profile Standards (1) Front Profile (A) A black 3” x 2.9” seven -point star cloth badge emblem trimmed in silver with the words “STATE PAROLE AGENT CALIFORNIA” in silver color around the State seal. The seven-point star badge emblem shall be centered on the front profile of the cap worn in a bill-forward position or centered on the front profile of the beanie worn in a forward position. (2) Back Profile (A) The parole agent may leave it plain or place their first initial and last name in .5” athletic silver lettering or the acronym DAPO in .5” athletic silver lettering. (3) Side Profile (A) No badge emblem or lettering shall be placed on the side profile of the driving instructor headwear. (aa) DAPO Driving Instructor Headwear Matrix Headwear Use Purchase Color Material Lettering Type Front Profile Back Profile Side Profile Baseball Cap Style, Round Top, Flex Fit or Adjustable EVOC Personal Red 100% polyester/cotton blend or mesh material Embroider or silk screen Yes Optional No Beanie EVOC Personal Red 100% acrylic hand washable Embroider Yes Optional No (ab) Parole agents shall exercise discretion whether to be visibly armed (exposed carry) in the community. In exercising this discretion, parole agents must clearly identify themselves as peace officers in the community in the interest of agent and public safety, as the need arises. Parole agents must wear a DAPO-approved field or administrative polo-style shirt or DAPO-approved tactical attire that meets the standards set forth in this article. If unplanned exigent circumstances arise or when responding to an emergency situation involving the potential for serious/life threatening circumstances, parole agents may be exempt from this subsection. (1) The DAPO-approved administrative polo-style shirt may be worn at any time while on duty. (2) Under no circumstances shall law enforcement identifying clothing be worn in off-duty situations. (ac) Storage (1) The windbreaker-type jacket and the polo-style shirt shall remain accessible to parole agents at all times while on duty. The windbreaker-type jacket and polo-style shirt must be stored in the parole unit, or in the trunk of a State or private vehicle authorized for use on State business. If carried in the trunk, the windbreaker-type jacket and polo-style shirt must be stored in such a way as to minimize soiling. (ad) Unit Supervisors and Parole Administrators (1) Unit supervisors and parole administrators are authorized to wear law enforcement identifying clothing as defined within the standards of this article. 85050.7

85030.4 Responsibilities Director DAPO is managed by a Director who reports to the Undersecretary, Operations and is responsible for establishing and maintaining CDCR’s overall parole supervision efforts. Deputy Director The Deputy Director reports to the DAPO Director and is responsible for managing and overseeing statewide parole operations. Regional Parole Administrator A Regional Parole Administrator (RPA) is a CDCR parole administrator and Hiring Authority of a regional headquarters or of division headquarters. A RPA reports to the DAPO Deputy Director and is responsible for managing the overall parole supervision efforts in his or her parole region or for overseeing the division headquarters units and for the direct supervision of the Associate Directors. A RPA who is assigned to division headquarters and who is the Hiring Authority for division headquarters is referred to as an Assistant Deputy Director. A RPA shall ensure that parole units establish procedures for staff to be available for off-hour response to parolees, law enforcement, and interested agencies. Chief Deputy Regional Administrator A Chief Deputy Regional Administrator is a CDCR parole administrator in a DAPO parole region. A Chief Deputy Regional Administrator reports to a Regional Parole Administrator and is responsible for managing specific parole supervision efforts within a parole region and for managing the units or programs of several parole districts and/or a regional headquarters. A Chief Deputy Regional Administrator who is assigned to division is referred to as an Associate Director. Parole Administrator A Parole Administrator is a CDCR administrator of a DAPO field program, a parole district, a geographical area, or multiple headquarters units. A Parole Administrator reports to a Chief Deputy Regional Administrator and is responsible for managing the overall parole supervision efforts in a DAPO field program, a parole district, a geographical area, or multiple headquarters units. A Parole Administrator who is assigned to oversee a parole district is referred to as a District Administrator. Parole Agent III A Parole Agent III is a CDCR supervisor of a DAPO parole unit. A Parole Agent III reports to a Parole Administrator and is responsible for the supervision of case-carrying parole agents and/or other staff or for the supervision of a headquarters unit, supervising subordinate staff within the unit. A Parole Agent III who is assigned to a DAPO parole unit is referred to as a unit supervisor. The unit supervisor is responsible for establishing procedures and ensuring that staff is available for off-hour responses to parolees, law enforcement, and interested agencies. Parole Agent II (Supervisor) A Parole Agent II (Supervisor) is the first-line supervisor responsible for the supervision of Parole Agent Is who are assigned to a parole unit within DAPO. A Parole Agent II (Supervisor) reports to a Parole Agent III, otherwise known as a unit supervisor, and works in conjunction with the unit supervisor as the assistant unit supervisor. A Parole Agent II (Supervisor) is assigned staff supervisory duties, administrative duties, and a caseload of parolees to supervise. A Parole Agent II (Supervisor) can also be assigned to a division or regional headquarters unit, and be responsible for the supervision of subordinate staff within the unit. Parole Agent II (Specialist) A Parole Agent II (Specialist) assigned to a parole unit field office is a case- carrying parole agent and the lead parole agent responsible for training Parole Agent Is; a Parole Agent II (Specialist) assigned to a division or regional headquarters unit is a non-case carrying parole agent who is responsible for a major program function. A Parole Agent II (Specialist) reports to a Parole Agent III, and works in conjunction with the unit supervisor to perform administrative duties. A Parole Agent II (Specialist) shall not be assigned staff supervisory duties that include preparing employee performance evaluations or employee disciplinary actions. Parole Agent I A Parole Agent I is a case-carrying parole agent who is assigned to a parole unit within DAPO. A Parole Agent I reports to a Parole Agent II (Supervisor), otherwise known as an assistant unit supervisor, and is responsible for the supervision of offenders in the community. A Parole Agent I who is assigned to a parole unit within DAPO is referred to as a parole agent. A parole agent is responsible for reporting to work on the date and at the time indicated on his or her approved work schedule or when called for off-hour responses related to parolees, law enforcement, and/or interested agencies. When a parole agent anticipates a deviation from the previously approved workweek schedule, the parole agent shall contact the unit supervisor or, in the absence of the unit supervisor, the assistant unit supervisor for approval of the change. A parole agent is not precluded from responding to an emergency in a timely manner if neither the unit supervisor nor the Administrative Officer-of-the- Day (AOD) can be contacted. After becoming aware of an emergency request from an allied law enforcement agency, and being in the immediate proximity of that request, a parole agent shall: • Immediately respond to the location of the request and render any and all support within the parole agent’s training and capabilities. • Notify the commanding officer at the scene of his or her presence and offer to provide support within his or her training and capabilities. • Notify the unit supervisor of the situation once it becomes safe and practical to do so, detailing the events of the incident, and comply with any direction given by the unit supervisor. 85030.5

81010.12.3 Direct Release to Parole from Court – New Offender Procedures (a) Officer-of-the-Day (1) Follow procedures outlined in section 81010.12.1. (2) If the offender does not have an active record in SOMS, obtain a Criminal Identification and Information (CI&I) Report by the CI&I number, if known, or by querying the offender’s identifying information in the California Law Enforcement Telecommunications System. (3) Review prior conviction history to determine any registration requirements. (4) Create a Live Scan profile for the offender. (A) Enter the offender’s demographic information into Live Scan station. (B) Capture the offender’s fingerprints, palm prints, and photos utilizing the Live Scan station. (C) Save the fingerprint and photo data in the offender’s Live Scan profile, which will automatically forward the profile to the Live Scan Controller at Parole Case Records. (5) Transmit a Live Scan DNA inquiry to the Department of Justice (DOJ) to determine if a DNA sample needs to be collected. (A) If needed, collect the DNA sample of the offender using the Live Scan station. (6) Obtain three photos via any state-issued recording device. Print the photos and place in the field file. (7) Determine if there are any Americans with Disabilities Act accommodations or concerns and provide the offender with a CDCR Form 1824-B, Parolee Request for Accommodation, if needed. (8) Complete the CDCR Form 2289, Notice and Request for Assistance During a Parole Proceeding. (9) Based on available information, generate a Notice and Conditions of Parole and a Special Conditions of Parole if appropriate and review them with the offender. (10) Provide the CI&I Report and Minute Order, the CDCR Form 1650-B, or any other sentencing documents to the unit supervisor to obtain a CDCR number from Parole Case Records. (b) Parole Agent (1) Shall obtain the following documents for submission to Parole Case Records: (A) Certified copy of the Abstract of Judgement. (B) Certified copy of the Minute Order. (C) Felony complaint or information, or both, filed by the district attorney. (D) Probation officer’s report, if not waived by the defendant. (E) Police reports, arrest reports, and any other pertinent information. (F) Copy of the CDCR 1650-B signed by the offender. (2) Request a California Static Risk Assessment score by sending an email request to [email protected]. (3) If the offender has a conviction for a crime requiring registration pursuant to PC sections 290 through 294, regardless of whether or not the offender is required to register, request a Static-99R or Female Sex Offender Risk Assessment (FSORA) by sending an email request to: [email protected]. (4) Conduct a case conference with the unit supervisor or assistant unit supervisor to determine supervision level and conditions of parole. (5) Conduct a comprehensive interview within 15 business days of release and document the interview on CDCR Form 1650-B. (6) Update Offender Demographics, SOMS supervision cautions pursuant to section 81010.11.1, and Offender Photographs as needed. (7) Submit the NOC and SCOP to the unit supervisor in SOMS for electronic signature. (8) Review CI&I Report to determine if a DNA (buccal swab) sample has been collected. If not previously collected as prescribed in subsection 81010.12.3(a)(5)(A), obtain a buccal swab sample, right thumb-print, and full palm impression of each hand as required by PC section 295 et seq. (9) Fingerprints will be retained electronically in ERMS. (10) Supervise the offender in accordance with current DAPO policy. (11) Document contacts with the offender in the automated ROS. (c) Unit Supervisor or Assistant Unit Supervisor (1) If an offender does not have an active record in SOMS, scan the CI&I Report and Minute Order (if available) and send the documents via electronic mail to Parole Case Records at: DAPO- [email protected]. (2) Upon creation of a new Personal Identification (PID) number or discovery of an existing PID number in SOMS, assign a parole agent. (3) Open the RPS Offender Investigation and assign the due date. (4) Close the RPS Offender Investigation and update “Offender Status.” (5) Assign the supervision level of the offender. (6) Review and electronically sign the NOC and SCOP created by the OD or parole agent. (7) Ensure all required court documents have been collected, scanned, and emailed to Parole Case Records for inclusion in ERMS. Required documents shall include a copy of the Abstract of Judgement, Minute Order, or the charging documents. Additional documents shall include the probation officer’s report or police report. (8) Ensure all required certified court documents are mailed to Parole Case Records to include at least one certified copy of the Abstract of Judgement, Minute Order, or the charging documents. (d) Parole Case Records Staff (1) Conducts an Offender Registration Search in SOMS to determine if there is an existing record. If no record exists, a PID and CDCR number shall be generated and forwarded to the unit supervisor via electronic mail within 48 hours. (2) Enters the “Intake New Case” in supervision events in SOMS during the process of generating the new CDCR number. (3) Submits the CDCR Form 2218, Re-Entry Data Sheet, to the appropriate Regional Reentry Unit for parole unit assignment. (4) Enters commitments, legal mandates, and personal characteristics/ and demographics information into SOMS. (5) Completes any registration requirement forms mailed to the parole unit for parolee signature and thumb-print. Forms are to be returned to Parole Case Records for distribution to ERMS and DOJ. (6) Verifies all required offender documents are received from the parole units, including original signed NOC, SCOP, and the offender’s signed CDCR Form 1650-B. (7) Enters the required commitment data from certified Abstract of Judgement or certified Minute Order into Live Scan Controller. (8) Once commitment data recording is complete, transmit Live Scan profile to DOJ. (9) Print the fingerprint card from Live Scan Controller. (10) Scan fingerprint card into ERMS. (e) Regional Reentry Unit (1) Upon receipt of the CDCR Form 2218 from Parole Case Records, determines the parole unit assignment. (2) Returns the completed CDCR Form 2218 to Parole Case Records, and sends a copy to the assigned parole unit. 81010.12. 4 Post Release Community Supervision Screening and Initial Interview Procedures (a) DAPO staff shall prioritize screening of direct release cases to determine Post Release Community Supervision (PRCS) eligibility. The unit supervisor or AUS shall review the certified court documents to determine if the commitment offense meets criteria for PRCS supervision, as described in PC sections 3000.08 and 3451. If applicable, the Static-99R score FSORA shall be reviewed to determine if the offender meets the criteria for designation as a High-Risk Sex Offender. If it is determined the offender meets the criteria to be supervised as a PRCS case, including an offender erroneously classified for parole supervision ( People v. Ruiz (2020) 59 Cal.App.4th 372), the unit supervisor or AUS shall approve the determination as applicable. The RPS for direct release offenders is only completed for those who are determined to be PRCS eligible after they have reported to a parole unit. (b) It is the responsibility of DAPO to notify the offender in writing of their responsibility to report to the appropriate county PRCS agency. DAPO shall not forward the required documents to Parole Case Records for case closure without first notifying the offender in writing to report to the appropriate county PRCS agency utilizing CDCR Form 1515-CS, Notice and Conditions of Post Release Community Supervision. If the offender fails to report to DAPO upon initial release from county jail and it has been determined the offender is eligible for PRCS supervision, the unit supervisor shall assign the case to a parole agent to investigate the matter and make every effort to locate the offender. (c) If the offender cannot be located, a warrant shall be requested. After the offender has been located, and if the offender has not been notified to report to PRCS, DAPO shall ensure the offender is informed in writing of their obligation to report to the appropriate county PRCS agency utilizing CDCR Form 1515-CS. The parole agent will then forward the required documents to Parole Case Records and request the offender’s supervision be transferred to the appropriate county PRCS agency. (d) Failure to forward the completed documents (RPS, CDCR Form 1515-CS, and certified court documents) to Parole Case Records, or provide notice to the offender pursuant to this section will delay the transfer of PRCS cases to the appropriate county agency for supervision. (e) DAPO will review the Record of Arrests and Prosecutions (RAP) sheet to determine if a DNA sample and fingerprint card are required. (f) Direct release offenders who report to DAPO as ordered by the sentencing court and are determined to be PRCS-eligible shall be processed as follows: (1) Parole Agent (A) Initiates and completes the designated fields in the Release Plan screen in SOMS. (B) Completes Sections I, II, and III of the RPS in SOMS, then electronically route to the unit supervisor or AUS for signature. (C) After the RPS is “Finalized” by the supervisor, prints the RPS, contacts the appropriate county PRCS agency for reporting instructions, and completes Section V of the RPS in hard copy. (D) Ensures the offender signs Section VII of the RPS hard copy and provides a copy of the signed RPS to the offender. (E) Completes CDCR Form 1515-CS, ensures the offender signs it or indicates if the offender refuses to sign, and provides a copy to the offender. (F) Completes the CDCR Form 1502, Activity Report, only if the parole agent identifies additional pertinent information not already referenced in the RPS. In the event any section of the RPS is locked, the parole agent shall have the option to print the RPS and handwrite any required information. (G) Documents the contact with the offender in the automated ROS. (H) Updates Offender Demographics in SOMS. (I) Determines if fingerprints have been taken. To determine if fingerprints have been taken, the parole agent shall: 1. Review the RAP sheet and locate the entry for the commitment offense arrest. a. Fingerprints taken at the time of arrest via Live Scan will have a “COM: SCN” comment line. 2. Record the COM: SCN Number generated by Live Scan in the automated ROS. 3. Obtain fingerprints, if applicable. (J) As prescribed in subsection 81010.12.3(a)(5), obtains a buccal swab sample, right thumb-print, and full palm impression of each hand of the offender as required by PC sections 295 et seq., if applicable. (K) Forwards copies of the RPS, CDCR Form 1515-CS, CDCR Form 1502, and copies of the certified court documents (Abstract of Judgement, Minute Order or the district attorney’s felony complaint, and the probation officer’s report or police report) to Parole Case Records via electronic mail at DAPO- [email protected]. (L) Ensures original certified court documents are mailed to Parole Case Records within 24 hours. (2) Unit Supervisor or Assistant Unit Supervisor (A) If an offender does not have an active record in SOMS, scan the CI&I Report and Minute Order (if available) and send the documents via electronic mail to Parole Case Records at: DAPO- [email protected]. (B) Opens the RPS Offender Investigation in SOMS and assigns a parole agent upon receiving a PID number from Parole Case Records. (C) Upon RPS completion by the parole agent, completes Section IV of the RPS with electronic signature, then closes the RPS Offender Investigation, which updates the status of the form to Finalized. (D) Reviews and signs the CDCR Form1515-CS. (E) Assigns the supervision level of the offender pending transfer to PRCS. (F) Notifies Parole Case Records of the completion of the PRCS initial interview procedures via electronic mail at: DAPO- [email protected]. (G) Ensures all required documents are completed and have been collected and mailed to Parole Case Records for inclusion in ERMS. (3) Parole Case Records Staff (A) Conducts an Offender Registration Search in SOMS to determine if there is an existing record. If no record exists, a PID and CDCR number shall be generated and forwarded to the unit supervisor via electronic mail. (B) Enters the “Intake New Case” in supervision events during the process of generating the new CDCR number. (C) Submits the CDCR Form 2218 to the appropriate Regional Reentry Unit (RRU) for parole unit assignment. Ensure the RRU is advised the offender is PRCS eligible. (D) Enters commitments, legal mandates, personal characteristics, and demographic information into SOMS. (E) Completes any registration requirement forms to be mailed to the parole unit for parolee signature and thumb-print. Forms are to be returned to Parole Case Records for distribution to ERMS and DOJ. (F) Enters into Live Scan Controller the required commitment data from certified Abstract of Judgement or certified Minute Order. (G) Once recording of commitment data is complete, transmits Live Scan profile to DOJ. (H) Prints the fingerprint card from Live Scan Controller. (I) Scans fingerprint card into ERMS. (J) For commitment offenses of PC sections 245(a)(4) and 4501, and Vehicle Code section 23153, determines if the convictions meet the criteria of PC section 1192.7(c). (K) Verifies all required offender commitment documents have been received. (L) Forwards required documents to the appropriate PRCS agency via the SAFE system upon receipt of the completed RPS generated by SOMS. (M) Completes the discharge process in SOMS when the offender is determined to be PRCS eligible and all required documents have been received from the parole unit. (4) Regional Reentry Unit (A) Upon receipt of the CDCR Form 2218 from Parole Case Records, determines the parole unit assignment. (B) Returns the completed CDCR Form 2218 to Parole Case Records. (C) Initiates and completes Section VI, CDCR Parole Reporting Instructions, in the RPS. SOMS will automatically generate an alert to the assigned parole unit that a new RPS is available. 81010.13

85030.5 Primary Responsibilities of Staff Assigned to a Parole Unit Unit Supervisor The unit supervisor is a Parole Agent III and the second-line supervisor responsible for the overall operation of the parole unit. The unit supervisor is responsible for the supervision of the Parole Agent II (Supervisor), otherwise known as the assistant unit supervisor, and, by extension, for the parole agents and support staff assigned to the parole unit. In the absence of the assistant unit supervisor, the unit supervisor will become the first-line supervisor responsible for supervising the parole agents assigned to the parole unit. The unit supervisor’s responsibilities include, but are not limited to: • Ensuring that the Warrant Unit has a list of after-hours telephone numbers for the unit supervisor, the assistant unit supervisor, and each parole agent assigned to the parole unit. • Monitoring and auditing program operations. • Making changes to the operations of the parole unit as needed. • Approving Conditions of Parole. • Attending Discharge Consideration Committees. • Providing training and mentoring to staff. • Responding to citizen complaints. • Ensuring that staff complies with departmental rules and policies. • Interacting with supervisory and subordinate staff from other agencies. • Supervising arrests. • Reviewing proposed work schedules submitted by parole unit staff and denying or approving schedules based on the needs of the parole unit. • Reviewing employee timesheets and mileage logs for accuracy. • Initiating the corrective action and/or adverse action processes described in DOM, Chapter 3, Article 22, if necessary. • Completing employee performance evaluations. • Reviewing and authorizing reports, e.g., violation reports, discharge reviews, etc. • Completing case reviews/case conference reviews. • Providing assistance to the public regarding parolees who are being overseen by the parole unit. • Providing assistance to law enforcement agencies. • Assigning pre-parole investigation requests. • Assigning transfer investigation requests. • Balancing the workload summary. • Providing on-scene supervision for tactical operations and coordination with local law enforcement during field operations. • Ensuring that proper radio communication is adhered to when conducting field operations. A unit supervisor assigned to a parole unit may be authorized to carry the Electronic Control Device (ECD), also known as the Taser, after successfully completing training on how to use the device in accordance with the manufacturer’s training criteria. On ce authorized to carry the ECD, the unit supervisor shall carry the ECD during all planned field arrest situations. All procedures for the ECD are outlined in Restricted DOM, Chapter 55000, Section 55050. Assistant Unit Supervisor The assistant unit supervisor is a Parole Agent II (Supervisor) and the first-line supervisor responsible for supervision of parole agents assigned to a parole unit. The assistant unit supervisor shall report to and work in conjunction with the unit supervisor. The primary function of the assistant unit supervisor is to train and monitor parole agents who are under his or her supervision. The assistant unit supervisor’s duties shall be divided as follows: 75 percent shall be associated with staff supervision and 25 percent shall be associated with carrying a caseload. Relative to the cases being supervised by the parole unit, the caseload shall be proportionate to the equitable breakdown of cases by category. The assistant unit supervisor’s responsibilit ies include, but are not limited to: • Supervising the cases of parolees under the jurisdiction of DAPO. • Reviewing and authorizing reports, e.g., violation reports, discharge reviews, etc. • Completing case reviews/case conference reviews. • Providing assistance to the public regarding parolees who are being overseen by the parole unit. • Providing assistance to law enforcement agencies. • Assigning pre-parole investigation requests. • Assigning transfer investigation requests. • Balancing the workload summary. • Serving as a lead trainer for parole agents, including being responsible for on-the-job training on such subjects as: remedial training as it relates to casework or field operations, report writing and documentation, and parole agent safety issues and field operations, including arrests, handheld radio operations, and parolee supervision techniques. • Assist the unit supervisor as needed in all administrative duties, including the supervision and operations of the parole unit, the supervision of support staff, and the management of the parole unit, along with any associated functions to ensure compliance and adherence to all regulations, policies, and directives. • Assuming the duties associated with the unit supervisor in his or her absence. • If the unit supervisor is absent for two weeks or longer, the assistant unit supervisor’s caseload may be transferred to other parole agents in the parole unit at the direction of the District Administrator. • Supervising parole agents and monitoring field activities on a continuous basis, including home visits, employment visits, rehabilitative program visits, and field arrest situations. • Monitoring all aspects of parole supervision when parole agents are in the field, including parole agent safety, motivational interviewing, collateral contacts, urinalysis collection, report writing/documentation, and caseload management. • Documenting the performance of parole agents for use in appraisals and probation reports. • Initiating the corrective action and/or adverse action processes described in DOM, Chapter 3, Article 22, if necessary. • Providing on-scene supervision for tactical operations and coordination with local law enforcement during field operations. • Ensuring that proper radio communication is adhered to when conducting field operations. An assistant unit supervisor assigned to a parole unit may be authorized to carry the ECD, also known as the Taser, after successfully completing training on how to use the device in accordance with the manufacturer’s training criteria. Once authorized to carry the ECD, the assistant unit supervisor shall carry the ECD during all planned field arrest situations. All procedures for the ECD are outlined in Restricted DOM, Chapter 55000, Section 55050. Parole Agent The parole agent is a Parole Agent I who is responsible for supervising an assigned caseload of parolees and performing Officer of the Day coverage as directed by the unit supervisor. The parole agent’s responsibilities include, but are not limited to: • Providing assistance to the public regarding parolees who are assigned to his or her caseload or other caseloads assigned to the parole unit when he or she performing Officer of the Day duties. • Providing assistance to law enforcement agencies. • Addressing the needs of walk- in parolee’s and performing Officer of the Day duties as directed by the Unit Supervisor. • Assisting other parole agents with arrests, as directed by the unit supervisor. • Addressing the needs of Department personnel when the agent-of-record is not available. • Maintaining the security of and responding to emergencies within the parole unit. 85030.6

84010.2.2 Lines of Responsibility for Petition for Revocation in Superior Court Parole Agent When the parole agent determines that there is probable cause that a technical parole and/or law violation has taken place, the parole agent shall: • Conduct a case conference with the unit supervisor immediately, but no later than, close of the first business day following the date of discovery of the alleged violation. • If remedial sanctions are not being imposed, conduct a planned arrest pursuant to DOM Section 81030.6. • Place a PC 3056 hold on the parolee via the Warrant Unit. • If a parolee is being denied booking and DAPO is unable to place a parole hold, the parole agent shall: • Contact his or her immediate supervisor and notify the supervisor that the parolee was denied booking. • Instruct the parolee to report to his or her assigned parole office by the following business day. • Document the denied booking and reporting instructions on the electronic Record of Supervision. • If the parolee is released over the parole hold at any time prior to the filing of a petition for revocation and the parolee remains in the community, DAPO may consider pursuing remedial sanctions or filing the petition for revocation for the out-of-custody parolee. • Immediately, but no later than close of the first business day from the date of the parole hold, enter the charges and initiate the case in PVDTS. Complete the CDCR Form 1502-B and submit the form to the unit supervisor for review. • Prior to completing the revocation packet (see DOM Section 84010.3.2), determine whether criminal charges stemming from a technical parole and/or law violation have been filed by the District Attorney. If charges have been filed, complete the CDCR Form 1500 to defer the charges to local jurisdiction, submit the form to the unit supervisor for review, and complete the following: • Remove the parole hold upon direction from the unit supervisor. • Allow for local adjudication of the case. • Monitor the case in accordance with DOM Section 81020.7.5.1. • Obtain the Minute Order or other judicial document if the court makes a good cause finding that a violation occurred. • Obtain the Minute Order or other judicial document if the parolee was found guilty of a misdemeanor or felony offense. • If charges have not been filed and remedial sanctions are not being imposed, complete the CDCR Form 1500, the JCC Form CR-300, Petition for Revocation, and the CDCR Form 1676, Parole Violation Report prior to, but no later than, the mandatory due date as identified in PVDTS. • If the arrest date and hold date do not match, enter the reason for the discrepancy in the “Case Comments” in PVDTS. • On CDCR Form 1676, ensure that every fearful, confidential, or minor/juvenile witness and/or victim is not represented by name but is instead referred to as “witness 1 and/or victim 1” and so on in order to protect the identity of the witness and/or victim. • In the “Evaluation” section of the CDCR Form 1676, document that remedial sanctions were considered and why they were deemed inappropriate at this time. Document prior types of remedial sanctions and the parolee’s compliance and degree of participation as applicable. The reasons for overriding PVDMI must be clearly articulated in the body of the evaluation. The California Rules of Court require the Supervising Agency to clearly articulate what specific intermediate sanctions without court intervention as authorized by PC Sections 3000.08(f) or 3454(b) were considered for this violation and the reasons why intermediate sanctions are inappropriate responses to the alleged violation. • Prepare the revocation packet to include all documents listed below and forward the packet to the unit supervisor for review prior to, but no later than, the close of business on the mandatory due date as identified in PVDTS. Ensure that the following forms are completed within PVDTS and electronically generated as attachments to the JCC Form CR-300 for unit supervisor review: • CDCR Form 1676. • CDCR Form 1521-B, Criminal History. • CDCR Form 1244, Parole Violation History. • CDCR Form 1515, Notice and Conditions of Parole (scanned) or a copy of the Notice of Conditions form generated in SOMS, signed by the parolee. • CDCR Form 1515-Addendum, Special Conditions of Parole (scanned) or a copy of the Special Conditions of Parole form generated in SOMS, signed by the parolee. • CDCR Form 2271, Notice and Request for Assistance While in a County Jail (scanned). • Any other supporting evidence and/or evidentiary documents (scanned and/or uploaded). Note: The forms in bold above are incorporated into the electronically generated revocation packet within PVDTS. Where “scanned” is indicated, the unit supervisor shall ensure that the documents are scanned into PVDTS. • Upon being subpoenaed, appear in court to testify. • Remove the parole hold upon the court’s decision to revoke parole and monitor the case pursuant to DOM Section 81020.7.5.1. If the county jail releases the parolee prior to the end of the scheduled release date, the revocation period shall be deemed to end on the date of release (unless the parolee is released to an alternative program in lieu of custody). Enter the new release date under the “RRD Tracking” tab in PVDTS within five business days of the date of discovery of the parolee’s release. If the parole agent discovers additional technical parole and/or law violations that require the submission of additional information to the District Attorney, the parole agent shall record the additional information on the CDCR Form 1502-B and forward the form to the unit supervisor immediately, but no later than close of the first business day following the date of discovery. DAPO staff shall follow the process outlined in this policy for processing technical parole and/or law violations. Unit Supervisor When the unit supervisor determines that there is probable cause that a technical parole and/or law violation has occurred, the unit supervisor shall: • Ensure that a case conference has been conducted within the first business day following the date of the discovery of the alleged violation. • If remedial sanctions are not being imposed, ensure that a PC 3056 hold is placed via the Warrant Unit and that the case is initiated in PVDTS. • Review and electronically sign the CDCR Form 1502-B, and complete the probable cause determination step in PVDTS. The unit supervisor must indicate whether probable cause exists for at least one charge and whether the parole hold must be maintained. • When probable cause exists and a remedial sanction is the preferred decision, select the “Remedial Sanction” option in PVDTS and order the parole hold removed. • When probable cause exists and a remedial sanction is not the preferred decision, continue to process the revocation packet. • No later than close of the first business day from the date of the parole hold, forward the CDCR Form 1502-B with the field file to the Court Agent/Notice Agent (see DOM Section 84020.1) upon completion of the probable cause determination step in PVDTS. • Ensure that all fields have been appropriately populated on the CDCR Form 1500. • Ensure that the revocation packet is accurate and complete, including attachments. • Complete the referral step in PVDTS. • Electronically sign the revocation packet and input the unit supervisor’s decision into PVDTS no later than 12:00 p.m. on the mandatory due date as identified in PVDTS. This is a shared date between the unit supervisor and the Administrative Review Officer (ARO). • Ensure that the parole hold is removed upon the court’s decision to revoke parole and that the case is monitored pursuant to DOM Section 81020.7.5.1. • If the District Attorney files technical parole and/or law violation charges prior to the unit supervisor’s required review date, the unit supervisor shall close the case in PVDTS as a “Defer to Local Jurisdiction” and ensure that the parole hold is removed. • Ensure that court hearings are attended by DAPO staff, if subpoenaed. • Ensure that PVDTS is updated with the final disposition and that the case is closed in PVDTS. • Ensure that Minute Orders are obtained, scanned into PVDTS, distributed to Parole Case Records, and placed in the field file upon completion of the court proceedings. • Ensure that the new Revocation Release Date is entered in PVDTS. • Ensure that the BPH Special Processing Unit is notified of criminal proceedings impacting a parolee pursuant to PC Section 3000.1 via electronic mail at [email protected] , and provide the results of any good cause findings or criminal proceedings impacting a parolee pursuant to PC Section 3000.1. Administrative Review Officer The ARO shall: • Review all petitions for revocation by the close of business on the mandatory due date as identified in PVDTS. This is a shared date between the unit supervisor and the ARO. • Review PVDMI and the revocation packet. • Determine an appropriate disposition option: • Return the case to the unit supervisor to impose a remedial sanction(s). This makes the case available to the unit supervisor for disposition and closure at the parole unit level. • Return the case to the parole unit for corrections. • Concur with the unit supervisor’s decision to petition the court for revocation. This makes the case available to the Court Agent/Notice Agent (see DOM Section 84020.1) for processing. • Close the case in PVDTS as a “Defer to Local Jurisdiction.” • Dismiss the case and close it in PVDTS. 84010.2.3

81010.4.1 Release Program Study Procedures (a) Community Transition Program (1) Parole Service Associate (A) The CTP shall be responsible for processing all RPS packets with exception of Fire Camps. The Parole Service Associate (PSA) shall screen each case to determine DAPO or Post Release Community Supervision (PRCS) eligibility and update the “Initiator Input” section of the “Release Plan” screen in SOMS. Upon completion of the Initiator Input section of the Release Plan screen, a system-generated notification shall be sent to the appropriate Regional Reentry Unit for the creation of the “RPS Packet Mash - Up" in the Electronic Records Management System (ERMS) “Advance Mash - Up” tab for cases determined to be within DAPO’s jurisdiction. The PSA shall then generate the RPS and ensure the following sections of the RPS are accurate and complete: I. Case Factors II. Residence Plans III. Supervision Determination by PSA V. County Agency Reporting Instructions (if applicable) VIII. Notification and Registration Requirements/Special Interest IX. Detainer(s) X. Employment Plans XI. Caseworker Evaluation XII. Serious Disciplinaries XIII. Medical/ Psychiatric (B) The PSA shall ensure the proposed primary residence is compliant with the statutory authority for parole placements pursuant to PC 3003. Upon completion of the assigned sections of the RPS, the PSA shall digitally sign the RPS and electronically forward it to the CTP Parole Agent II (Supervisor). A system-generated notification will be sent to the supervisor. If an RPS was previously generated for the current term and is over one year old, a new RPS shall be initiated by the PSA to ensure current inmate case factors are captured. (C) Upon receipt of the RPS, the Notice of Conditions (NOC), and Special Conditions of Parole (SCOP) from the parole unit or the CDCR Form 1515- CS, Notice and Conditions of Postrelease Community Supervision and any special conditions from the probation department, the PSA shall digitally sign Section VII, “Inmate Received a Copy of Reporting Instructions” of the RPS, and print the RPS and supporting documents. (D) Upon completion of Section VII of the RPS, the PSA shall ensure the following: 1. Known disabilities requiring a reasonable accommodation to achieve effective communication are verified via the Disability and Effective Communication System (DECS). 2. Effective Communication has been achieved, if appropriate. 3. The inmate signs and receives a copy of both the RPS and NOC. 4. The PSA forwards the finalized hard copy of the RPS, and the NOC or the CDCR Form 1515-CS to the Institutional Case Records office for scanning into the “Parole” tab in ERMS. (2) Parole Agent II Supervisor (A) Upon receipt of the RPS from the PSA, the PAII Supervisor shall: 1. Review the RPS for accuracy and completeness. 2. If there are errors on the RPS, the PAII Supervisor shall electronically return it to the PSA with instructions for correction. 3. Upon verification that the RPS is accurate and complete, the PAII Supervisor shall complete Section IV, “Supervisor Review and Approval of Screening Determination”, digitally sign the RPS and electronically forward it to the appropriate DAPO Regional Reentry Unit. (3) Division of Adult Institutions - Institutional Case Records Staff (A) Case records staff shall not prepare and send RPS pre-release packets to DAPO. Only the finalized inmate-signed copy of the RPS will be scanned into ERMS by case records staff. (B) Case record staff shall complete the RPS pre-release packets for all offenders who are statutorily eligible for PRCS jurisdiction. Case Records staff shall process the RPS packets according to current procedures for the Secure Automated File Exchange (SAFE) to the county probation department and update SOMS accordingly. (4) Regional Reentry Unit (A) Upon receipt of the SOMS-generated notification that an RPS has been initiated, Regional Reentry staff shall electronically compile a Mash-Up of documents which are stored in ERMS for use with the RPS Packet Mash-Up. This will ensure that all associated pre-release documents which are electronically filed in ERMS are readily accessible for review by staff during the pre-release process. The following documents shall be included in the RPS Packet Mash-Up when available: 1. POR or Arrest Report (most recent) 2. Psychological Evaluation pursuant to PC 3002 (if applicable) 3. Abstract of Judgment or Minute Order for all active cases 4. Mental Health Placement Chrono 5. Inmate/Parolee Disability Placement (if applicable) 6. Criminal Identification and Information (CI&I) (most recent) 7. Request for Victim Notification Required by PC 3058.8 and 3058.61 (if applicable) 8. Notification in Case of Inmate Death, Serious Injury/Illness (if signed copy is required) 9. Serious/Non-Serious Determination (if applicable) (B) The following RPS packet documentation shall be accessible via the “RPS Packet” drop -down menu in SOMS: 1. Sentence Data Sheet 2. Four Photographs 3. Inmate Synopsis 4. Institution Staff Recommendation Summary & Social Factor Sheet 5. Initial Classification Chrono and most recent Classification Hearing 6. Safety: Non-Confidential Offender Separation Alerts 7. Disability Placement Program Disabilities Summary 8. Medical Classification Chrono 9. Inmate Health Assessments 10. Test of Adult Basic Education Results 11. Notification in Case of Inmate Death, Serious Injury/Illness (if signed copy is not required) (C) The reentry screener shall ensure the RPS Packet Mash-Up for the offender’s current term has been created in ERMS. Upon verification that the RPS Packet Mash-Up is in ERMS, the reentry screener shall complete the Reentry Unit portion of Section VI, “CDCR Parole Reporting Instructions,” of the RPS. (D) The reentry screener shall assign the supervising parole unit pursuant to PC 3003(b), 3003(f), or 3003(h) and CDCR Form 1707, Request for Victim Services, or PC 3003(a) and Section 61010.11. Upon completion of the assigned section of the RPS, the reentry screener shall digitally sign the RPS and electronically forward it to the assigned parole unit. A system-generated notification will be sent to the supervisors of the assigned parole unit. (5) Parole Unit (A) Unit Supervisor or Assistant Unit Supervisor 1. The Assistant Unit Supervisor (AUS) shall ensure that the Reentry Unit has given the RPS to the appropriate parole unit assignment. If it is determined that the current parole unit assignment is incorrect, the AUS shall electronically reassign the RPS to the appropriate parole unit within the same parole region. If the new parole unit assignment is outside the current parole region, the AUS shall redirect the RPS to the appropriate Regional Reentry Unit for reassignment. Upon verification that the parole unit assignment is correct, the AUS shall complete the “Unit Supervisor Initial Review” portion of Section VI, “CDCR Parole Reporting Instructions” on the RPS. 2. Upon completion of the RPS, the AUS shall digitally sign the RPS and electronically forward it to the assigned parole agent. A system-generated notification will be sent to the parole agent and the RPS “Offender Investigation” will automatically be init iated in SOMS. 3. The due date of the RPS Offender Investigation will be generated at the time the investigation is initiated in SOMS. However, the AUS may manually override the due date, if appropriate. The AUS shall monitor the status and ensure the timely completion of the RPS Offender Investigation in SOMS. The standard release RPS due date shall be scheduled at least 90 calendar days before the offender’s release. 4. Upon electronic receipt of the completed RPS, NOC, and SCOP, the AUS shall review all documents for accuracy and completeness. If the documents are not accurate and/or complete, the AUS shall electronically return them to the parole agent with instructions for correction and update the RPS Offender Investigation in SOMS with the reason for additional investigation. Upon verification that the RPS, NOC, and SCOP are accurate and complete, the AUS shall: a. Complete the “Unit Supervisor Final Review” portion of Section VI, CDCR Parole Reporting Instructions. b. Digitally sign the RPS, NOC, and SCOP. c. Electronically forward the documents to the assigned PSA. 5. A system-generated notification will be sent to the PSA. SOMS will close the RPS Offender Investigation and generate the supervision level and associated “Supervision Event” based on data entered on the RPS screen. 6. The AUS shall ensure the parole agent initiates a Transfer Investigation Request (TIR) in SOMS when the “Request Out of County Parole/Release” box is checked on the RPS and the offender is eligible in accordance with Section 81010.10. (B) Parole Agent 1. The parole agent shall review the RPS for accuracy and completeness and conduct the RPS Offender Investigation, including preparation of applicable related standard forms. Any documentation produced on hard copy shall be filed in the field file. 2. Upon completion of the investigation, the parole agent shall update the RPS Offender Investigation in SOMS and complete the “Parole Agent” portion of Section VI, CDCR Parole Reporting Instructions, of the RPS. 3. Upon completion of the assigned section of the RPS, the parole agent shall digitally sign the RPS, NOC, and SCOP, and electronically forward the documents to the AUS. A system-generated notification will be sent to the unit supervisor and AUS. 4. The parole agent shall initiate a TIR in SOMS when the “Request Out of County Parole/Release” box is checked on the RPS and the offender is eligible in accordance with Section 81010.10. In the event a TIR is requested but not initiated, the parole agent shall document the reason on the RPS and in the automated Record of Supervision (ROS) in SOMS. 5. Unless waived by the unit supervisor, the parole agent shall conduct the pre- release residence verification (home visit) after receiving the RPS Offender Investigation in SOMS. The pre-release residence verification should be scheduled in advance to ensure someone will be at the residence at the time the home visit is conducted. The pre-release residence verification shall be documented on the CDCR Form 1658, Parolee Residence/Employment Verification, and in the electronic ROS in SOMS. Prior to release, the parole agent shall: a. At least 30 days prior to release: Complete Section I of the CDCR Form 2289, Notice and Request for Assistance During a Parole Proceeding. Verify any known disabilities requiring a reasonable accommodation to achieve effective communication via DECS. b. Released 30 days or less: If the offender is scheduled to be released 30 days or less upon the receipt of the RPS, residence verification is not required. However, it must be completed upon the offender’s release. c. If the pre-release residence verification is not conducted, the parole agent shall document on the electronic ROS the reason it was not conducted. d. Ensure a Re-Entry Case Plan and a Re-Entry Assessment exist in the COMPAS database. If the documents do not exist, the parole agent shall contact the CTP via electronic mail at [email protected]. e. If the offender is a sex offender, ensure the Static-99R or Female Sex Offender Risk Assessment (FSORA) is in the COMPAS database. If the assessment is not completed, the parole agent shall contact the CTP via electronic mail at [email protected]. f. Lifer pre-release residence verifications shall be conducted. The time frame of 30 days referenced above does not apply to lifer parolees as they will have a shorter time frame pursuant to Section 82101.5. g. Create the NOC and SCOP using SOMS, and indicate the reason for each SCOP in SOMS in accordance with Section 81010.15. h. Submit the RPS, NOC, and SCOP to the unit supervisor in SOMS for electronic signature. (C) Parole Unit Support Staff Upon receipt of the RPS by the assigned parole unit, support staff shall enter or update as much data as possible in SOMS and create a field file pursuant to Section 81090.6.1. 81010.4.2

86070.10 Preparation of Confidential Information If there is material in the parolee’s record deemed confidential that is to be withheld from disclosure, it is required that the general nature of the withheld document(s) and the reason for non-disclosure is made known. The CDCR Forms 810 or 2151 are used to fulfill this requirement. ERMS Data The following items shall be withheld for an Olson review and identified as confidential on the CDCR Form 810: • Any report (not limited to police reports) containing the addresses of fearful victims, fearful witnesses, and/or confidential informant information including any non-redacted versions of police reports containing this information. • Information that, if known to the parolee, would endanger the safety of any person. • CDCR Form 1707, Request for Victim Services. • Information that would jeopardize the security of any institution, internal affairs investigation, or parole operation. • Information provided to CDCR and classified as confidential by another government agency. Parole Field File The following items shall be placed in the Confidential Information Section of the parole field file and identified on the CDCR Form 2151: • Any report (not limited to police reports) containing the addresses of fearful victims, fearful witnesses, and/or confidential informant information including any non-redacted versions of police reports containing this information. • Information that, if known to the parolee, would endanger the safety of any person. • CDCR Form 1707, Request for Victim Services. • Information that would jeopardize the security of any institution, internal affairs investigation, or parole operation. • Information provided to DAPO and classified as confidential by another government agency. Any confidential information received by a parole agent shall be placed on a CDCR Form 1617, CDCR Memorandum, and then given to the unit supervisor for review and certification before placement into the confidential information section of the parole field file. Only a unit supervisor or the designee acting in the capacity of a unit supervisor shall certify a document for placement in, or removal from, the confidential information section of the parole field file. Medical documents verifying a disability shall be placed in the Americans with Disabilities Act envelope in the parole field file. Any medical documents received by a parole agent that are not source documents or related to supervision shall be forwarded to Parole Case Records. CDCR Form 2151 shall be maintained directly below the “CONFIDENTIAL” divider on the left side of the parole field file. The confidential documents in the parole field file shall be identified by a parole agent when an attorney contacts DAPO for the purposes of a parole field file review. A document is identified as needing to be deemed confidential by a parole agent or the unit supervisor during the normal course of receiving and reviewing paperwork to be placed in a parole field file. When placing confidential documents in the confidential information section, a parole agent shall do the following: • Identify documents to be deemed as confidential. • Forward the documents to the unit supervisor or the designee for verification of confidentiality. • Place the confidential documents under the “CONFIDENTIAL” divider on the bottom left side of the parole field file after the unit supervisor or designee has verified the confidential documents and stamped each document at the top and bottom with the word “CONFIDENTIAL” in red ink. • Complete CDCR Form 2151 after placing the identified confidential items into the confidential information section of the parole field file. When completing CDCR Form 2151, a parole agent shall: • Complete the section that has the parolee’s name and CDC number in blue or black ink. • If there are no confidential documents in the parole field file, write “none” in the “Type of Withheld Document” column and record the date reviewed in the “Date of Document” column. • If there is one or more confidential documents in the confidential information section, list each confidential document chronologically by date of the document, starting with the oldest. • Write the date of each document in the “Date of Document” column. • In the “Type of Withheld Document” column, place the name of the document, source subject, and source date of the document withheld. This shall not include any information that will compromise the confidential content such as a confidential informant's name. The following are examples of acceptable entries, “Witness Statement of Battery dated January 2, 2004,” and “Sacramento Police Report 04 -0001 regarding Battery on January 2, 2004.” • In the “Reason for Confidentiality” column, place one of the following four identifying letters: • “A” – The document contains information that, if known to the parolee or others, would endanger the safety of any person. • “B” – The document contains information that would jeopardize the security of an institution or parole operation. • “C” – The document contains specific medical or psychological information that, if known to the parolee, would be medically or psychologically detrimental to the parolee. • “D” – The document contains information provided and classified confidential by another governmental agency. • In the “Date Document Was Added or Removed From This Listing” column, when adding or declassifying confidential information from the confidential section of the parole field file, staff shall: • Check the appropriate box • Enter the date the document was added to or removed from the confidential section. • In the “Signature” column, staff shall print and sign their name for each document listed. Any document that is being considered for declassification and removal from the confidential section of the parole field file should be discussed with the person (if available) who originally classified the information as confidential. Any difference of opinion regarding the need for classification as confidential shall be referred to the district administrator or designee for a final decision. Handling of Confidential Documents During Court or Board of Parole Hearings During a revocation of parole court proceeding, if a confidential document is to be considered and is not on the SSCH and is not a general police report, then a CDCR Form 1030-P, Parole Confidential Information Disclosure, must be completed by the parole agent and included in the parole violation packet. A copy of the CDCR Form 1030-P shall be provided to the attorney representing the parolee or to the parolee if no attorney has been appointed. A CDCR Form 1030-P shall be completed as follows: • Complete the section that has the parolee’s name and CDCR number. • Complete the “Use of Confidential Information” section. • Complete the “Reliability of Source” section. If a police report was used, check “Other” and identify the reporting agency. • Complete the “Disclosure of Information Received” section. Write a summary of the referenced confidential report. Give as much information as possible without jeopardizing the confidentiality of the document. • Complete the “Type and Current Location of Documentation” section. This section refers to the name of the document used and the current location of this document (e.g., Drug Task Force Report dated 6/8/2004, in the confidential section of the parole field file). During a PC 3000.1 parole consideration hearing, the Board of Parole Hearings (BPH) shall provide board-appointed counsel with a hearing packet 65 days prior to the hearing. The BPH’s regulations, Division 2 of Title 15, shall govern how the BPH handles confidential information in its hearing processes. 86070.11

81010.5 Pre-Release Video Conference Procedures (a) Parole agents assigned to a specialized sex offender caseload shall make every effort to conduct, facilitate, or both a PRVC for every inmate required to register as a sex offender who will be released on parole; unless one or more of the exceptions listed in this section exist. The PRVC shall normally be scheduled during normal business hours, and at times least likely to disrupt institutional operations. A PRVC conducted at any other time requires prior approval of the CTP PAII Supervisor where the inmate is housed. Parole agents are permitted to utilize state issued electronic equipment (i.e. mobile phone or laptop computer) for the purpose of conducting a PRVC via Skype for Business and/or Lync. (b) Scheduling (1) The Adult Parole Offender Management System (APOMS) will notify the assigned CTP PSA 90 days prior to release of a DAPO sex offender. (2) The PSA shall: (A) Determine two PRVC scheduling options on separate dates and times; send the scheduling options to the assigned parole agent via electronic mail. (B) Confirm with the parole agent the amount of time required (30 or 60 minutes) to complete the PRVC. (C) Provide at least 14 calendar days advance notice of the PRVC appointment to the parole agent. Due to institutional staffing and other factors beyond the control of CTP, only two PRVC appointment attempts will be exchanged with the assigned parole agent. (D) Schedule the PRVC on the third attempt, if two previous scheduling attempts were unsuccessful, or if an appointment that was previously determined was not successfully completed. (E) Notify the assigned parole agent and the unit supervisor of the appointment by electronic mail, to include a Skype for Business or Lync meeting invitation via Microsoft Outlook. (3) If the parole agent cannot attend the PRVC, the parole agent shall notify the unit supervisor and request to be waived from attending that specific PRVC. The unit supervisor shall assign parole agent coverage for the PRVC and notify the PSA of the change. The PSA will send the parole agent covering the PRVC and the unit supervisor a Skype for Business/Lync scheduling invitation. (c) Equipment Each CTP PSA will be issued and trained on the use of their PRVC equipment. In the event there are technical issues with the PRVC equipment and the inmate is present, every attempt should be made to facilitate the meeting via telephone (if available). (d) Conducting a Pre-Release Video Conference CTP staff shall adhere to local institutional safety procedures at all times. CTP staff shall ensure they have appropriate safety equipment (whistle, personal alarm device, etc.) prior to entering the PRVC location. CTP staff shall also ensure the camera is positioned in a manner that will not result in areas, staff, or inmates not involved in the PRVC being visible on the screen. (e) Community Transition Program (1) To facilitate a PRVC, the PSA shall be responsible for the following tasks: (A) Provide the parole agent with two alternative appointment dates and times. If scheduling conflicts prevent a PRVC appointment from being scheduled during the first two attempts, the PSA will select an appointment date and time on the third attempt. (B) Enter the PRVC appointment in the Microsoft Outlook calendar and send a Skype for Business or Lync meeting invitation to the assigned parole agent and unit supervisor. (C) Record the scheduling of the PRVC in APOMS. (D) Request a priority ducat for the PRVC appointment: date, time, and location. (E) Notify the assigned parole agent, unit supervisor, and CTP parole agent supervisor as soon as possible if the scheduled PRVC is no longer possible at the institution or if conditions in the institution (such as a modified program or inability to move the inmate to the video conference location) prevent the PRVC from occurring. If possible, provide the parole agent an alternative PRVC appointment. (F) Review DECS and if it is determined that effective communication, reasonable accommodations, or a Sign Language Interpreter (SLI) is required, make appropriate arrangements pursuant to current DAPO policy. (G) Schedule SLI services by contacting the Parole Litigation Management Unit via electronic mail at [email protected] and provide the requested date, time, and location for the SLI services. SLI appointments shall be scheduled at least five business days in advance. (H) Schedule Foreign Language Interpreter Services (FLI) by contacting the respective parole regions and provide the requested date, time, and location for the FLI services. FLI appointments shall be scheduled at least five business days in advance. (I) Log into the video conference system and confirm the system is functioning with the parole agent. If the PRVC is being conducted in a non- confidential location, notify the parole agent prior to the start of the PRVC. (J) If the inmate does not report for the PRVC, notify appropriate institution staff according to institution procedures. (K) If the parole agent does not begin the PRVC within 15 minutes of the designated start time, the PSA may cancel the PRVC. The PSA shall notify the parole agent, unit supervisor, and CTP supervisor of the cancellation. The PSA will need to initiate another PRVC appointment by emailing the parole agent. A new appointment will need to be established following the procedures outlined in this section. (L) Upon completion of the PRVC, the PSA will select “Completed” from the APOMS drop-down menu. (M) If a scheduled PRVC is not completed, the PSA shall record the PRVC as “Attempted” in APOMS and select the reason the PRVC was not completed from the APOMS drop-down menu. (f) Parole Agent (1) Prior to conducting the PRVC, the parole agent shall: (A) Review the RPS. (B) Review DECS to determine if effective communication, reasonable accommodations, an SLI, or a combination of the above are needed. If an SLI or a Foreign Language Interpreter is required, the PSA will ensure the SLI or Foreign Language Interpreter is available at the time of the PRVC. (C) Log into the video conference system and confirm the system is functioning with the PSA in the institution. If the PRVC does not commence within 15 minutes of the scheduled start time, the parole agent may cancel the PRVC. A new appointment shall be established following the procedures outlined in this section. (D) Determine if the PRVC will be conducted in a non-confidential location. If so, the parole agent shall not discuss any topic that may jeopardize the inmate’s safety. (2) During the PRVC, the parole agent shall review: (A) Reporting instructions. (B) NOC and SCOP. (C) Direct placement into a CDCR-funded program, if the inmate has not already accepted a direct placement, or other residence and employment plans. (D) Discharge consideration criteria. (E) Pre-release services and benefit referrals (e.g., Medi-Cal enrollment, California Identification Card, Transitional Case Management Program, Veteran’s benefits, Social Security). (F) If time permits, the parole agent may conduct the comprehensive interview, and document it on the CDCR Form 1650-B, Initial/Comprehensive Interview. If the comprehensive interview is conducted and no changes occur prior to the inmate’s release, a new c omprehensive interview is not required. (G) The parole agent shall document the PRVC in the electronic ROS and if effective communication or reasonable accommodation was required, document the type of accommodation provided to achieve the inmate’s understanding. (g) Unit Supervisor (1) The unit supervisor shall: (A) Ensure compliance with Section 81010.5. (B) Ensure the video conferencing equipment is accessible to the parole agent prior to the PRVC. (C) Maintain a log of PRVC equipment usage with the following information: 1. Date and time PRVC equipment is to be used. 2. Parole agent using equipment. (D) Ensure parole agents document effective communication and other reasonable accommodations in the automated ROS and on the CDCR Form 1650-B. (E) Determine a location in the parole unit where confidentiality will be maintained during the PRVC. (h) Exceptions (1) CTP staff will not facilitate a PRVC if any of the following apply: (A) The inmate will be released to a USICE warrant or detainer. (B) The inmate declines to attend the PRVC. (C) The inmate is housed at a California Out-of-State Correctional Facility (COCF), Fire Camp, Male Community Reentry Program (MCRP), or Custody to Community Transitional Reentry Program (CCTRP). (D) The inmate is housed in a Security Housing Unit (SHU), Administrative Segregation (AD-SEG) Unit, Psychiatric Services Unit (PSU), Mental Health Crisis Bed, or the inmate is housed in a location in which the inmate cannot report to the PRVC location. (E) The local conditions where the inmate is housed prevents the PRVC from being conducted. (F) A PRVC is scheduled, but the inmate’s release date is adjusted, resulting in the inmate being released prior to the scheduled PRVC. (2) In the event a PRVC is not conducted for an inmate due to any of the above exceptions, the PSA shall notify their immediate supervisor via electronic mail as soon as possible. (3) If for any reason(s) the PSA is unable to schedule a PRVC based on the volume of requests, the PSA shall notify their immediate supervisor as soon as reasonably possible. The supervisor shall then notify their PAIII who will identify alternate arrangements for conducting the PRVC, when possible. Should there be no available alternatives, the CTP PAIII will be authorized to waive the PRVC for impacted inmates. The PAIII shall inform the parole agent and unit supervisor of the inability to complete a PRVC. 81010.6

81010.10.5.1 Administrative Placement of Parolees Procedures (a) Pre-Parole Determination and Documentation of an Administrative Placement Case Screening - Staff Lines of Responsibility (1) Regional Reentry Unit (RRU) Supervisor. The RRU Supervisor shall be responsible for ensuring administrative placement activities are completed by RRU staff. (2) Regional Reentry Unit Screener. The RRU Screener shall review and identify victim notification issues pursuant to an administrative placement on the Release Program Study (RPS) and forward to the RRU Supervisor. (3) Regional Reentry Unit Staff (A) Upon receipt of a RPS packet, the RRU staff shall ensure the following steps are completed: 1. Review the CDCR Form 1707, Request for Victim Services, to determine if the request is from an actual victim of, or witness to, a qualifying crime, and there is a request for a Special Condition of Parole (SCOP) that the parolee not be allowed to live with in 35 miles of the victim’s or witness's residence. 2. Review the current Abstract of Judgement to verify that the commitment offense meets the criteria for administrative placement in section 81010.2. 3. Review the probation or arrest report to confirm the identity of the victim or witness in the case facts. If the case does not meet the criteria for administrative placement, the RRU staff will assign the case to the appropriate parole unit pursuant to section 81010.4.1, and note on an attached CDCR Form 1650-D, Record of Supervision, that the case does not meet the criteria for an administrative placement. 4. Contact the victim via telephone to confirm the information noted on the CDCR Form 1707. a. If necessary, obtain a current CDCR Form 1707 from a child victim formerly represented by a parent or guardian who has reached the age of 18 or above. b. If the victim is currently represented by a legal guardian, the coordinator shall request a certified copy of guardianship documents. 5. If RRU staff are unable to establish contact with the victim via telephone, the following steps shall be completed: a. Exercise due diligence to contact the victim using information contained on the CDCR Form 1707. b. Keep copies of any correspondence; i.e., mailed letters, electronic mail, or any other forms of correspondence between CDCR and the victim. 6. The victim shall be allowed 14 calendar days to respond. If contact with the victim is unable to be established within the allotted time, the RRU staff shall: a. Screen out the administrative placement until such time that the victim reestablishes contact with the Office of Victim and Survivor Rights and Services (OVSR&S) or the Division of Adult Parole Operations. b. Document on the original correspondence sent to the victim "Unable to Locate,” sign, and date the correspondence. c. Maintain a copy of the correspondence and attach it to the RPS packet. 7. Upon confirmation that the victim or witness no longer requests the residential restriction, has relocated, or is deceased, the RRU staff shall: a. Rescind the original CDCR Form 2258, Administrative Parole Placement. b. Complete a new CDCR Form 2258 returning the offender to their CLLR or relocating them. 8. Upon determination that victim notification cannot be completed, the case shall be assigned by the offender's CLLR or city of last legal residence pursuant to section 81010.2.1. a. The RRU staff shall document the following five entries on a CDCR Form 1650 D, for review and approval by the RRU Supervisor: basic details of the victim’s or witness's request, as well as confirm that the request meets all criteria for administrative placement, and provide the resulting parole unit assignment; any and all special conditions of parole imposed on the parolee pertaining to the administrative placement; a detailed summary of the case facts and the source of the information; the offender’s CLLR or city of last legal residence; and the last entry shall read, "Confidential (insert parole unit name)." (4) Once an appropriate parole unit assignment has been determined, the recommendation shall be submitted to the Regional Parole Administrator (RPA), or designee, for a decision. Any concerns regarding a victim or witness request following an administrative placement decision shall be forwarded to the RRU Supervisor. (5) Upon approval by the RPA, the RRU Supervisor shall: (A) Complete the RPS packet, designating the approved parole unit assignment. (B) Notify the receiving parole unit of the decision to administratively place an offender in their jurisdiction by submitting the CDCR Form 2258. (C) Forward the CDCR Form 2258 via electronic mail to the receiving parole unit supervisor and District Administrator as an official notice of administrative placement. (6) Receiving Parole Unit (A) Unit Supervisor or Assistant Unit Supervisor (AUS). The AUS shall ensure the pre-parole administrative placement and RPS is completed as required in section 81010.4.1. (B) Parole Agent. The parole agent responsibilities shall include, but are not limited to, the following: 1. Establish and enforce a SCOP restricting the parolee from being within 35 miles of the victim’s and witness's residence. 2. When establishing the 35-mile distance, use Internet-based mapping software that measures the distance "as the crow flies" and not actual driving miles. 3. The victim’s or witness's address shall remain confidential and shall only be known by authorized staff. (C) Upon receipt of a new CDCR Form 1707 from the victim or witness that does not request residential restrictions, or the CDCR Form 1650-B, Initial/Comprehensive Interview, or the victim or witness has relocated, the parole unit staff shall forward via email the new CDCR Form 1707 and pertinent relocation information via email to the RRU Supervisor and OVSR&S. (D) Upon notification that the victim or witness is deceased, the parole unit staff shall forward any documentation (e.g., death certificate, funeral publication, or newspaper obituary) via email to the RRU Supervisor and OVSR&S requesting to rescind the CDCR Form 1707. (7) Administrative Placement of Active Parolees (A) All requests for administrative placement of active cases shall take priority over pre-parole cases. All procedures remain the same for pre-parole cases with the following exceptions: 1. Upon assignment, the sending unit supervisor shall ensure that the parolee reports for their initial interview at the receiving parole unit. 2. Transportation or pick-up of the parolee shall be coordinated between the parole units. (8) Non-Mandatory Administrative Placement of Parolees (A) Non-mandatory administrative placements are defined as a managerial discretionary decision based upon review of case criteria and warrant relocation of a parolee from their CLLR or city of last legal residence. These may include cases that are deemed high notoriety or public interest; contain violent offenses that do not meet the mandatory placement criteria; or, contain any other case factor(s) that, upon review, warrants relocation. 1. Upon determination that a case shall be reviewed for a non-mandatory administrative placement of a parolee, the unit supervisor shall refer the matter to the RRU Supervisor for review and recommendation to the RPA. 2. If the reason for a review is related to a victim or witness matter, the unit supervisor shall refer the victim to the RRU Supervisor for appropriate assistance and disposition. (9) Office of Victim and Survivor Rights and Services (A) Once the victim, victim's next-of-kin, or witness completes the CDCR Form 1707, the form shall be electronically transmitted, faxed, or mailed to: Office of Victim and Survivor Rights and Services P.O. Box 942883

81022.11 Sex Offender Management Program – Monthly Contact Requirements The SOMP monthly contact requirements are outlined as follows: CATEGORY FACE-TO- FACE CONTACTS COLLATERAL CONTACTS URINALYSIS TESTING (UA) OTHER SEX OFFENDER TREATMENT PROGRAMMING CATEGORY ST TRANSITIONAL PHASE Initial home visit completed within six working days after release from custody. Two unannounced home visits. One additional unscheduled face-to-face contact at the parole agent’s discretion. Transients: Two unscheduled Two Significant Collateral contacts. One random and unscheduled UA (if required). Initial contact shall be within one working day following release from custody or as instructed by a parole agent, to have an electronic GPS device affixed to his or her person. Initial contact shall not exceed two days from the date of release. Initial interview within first working day following release. Comprehensive interview within 15 working days following release. Case Review no later than 30 days after being placed into the ST category. Case Review not required if not completed by 30th day and the parolee has been Upon initial release to parole supervision or for cases not previously in treatment: Refer (with full referral packet) to the contracted Sex Offender Treatment Program within five working days. Upon rerelease to parole supervision for cases previously in treatment, complete and send a CDCR Form 1502 with updated documentation to contracted Sex Offender Treatment Program at initial interview. Submit a signed Authorization to Release/Obtain Confidential Information and Polygraph Examination Consent Interview forms to the parole agent/unit CATEGORY FACE-TO- FACE CONTACTS COLLATERAL CONTACTS URINALYSIS TESTING (UA) OTHER SEX OFFENDER TREATMENT PROGRAMMING face-to-face field contacts; and One additional face-to-face contact, location of contact at parole agent’s discretion. referred to the court for revocation or deferred for local adjudication. Initial Containment Team meeting within 90 days of release. supervisor within 15 calendar days of providing services. Initial Intake Screening/Assessment to the parole agent/unit supervisor within the first 30 calendar days following referral. CATEGORY SA HIGHEST One unannounced home visit. One additional unscheduled face-to-face contact at the parole agent’s discretion. Transients: Two unscheduled face-to-face field contacts; and One additional face-to-face contact, location of contact at parole agent’s discretion. One significant collateral contact. One resource contact related to criminogenic needs and/or sex offender treatment. One law enforcement contact within six months after release from custody and within every six months thereafter. One random and unscheduled UA (if required). Containment Team meeting within six months following the date of assignment to category SA. Unannounced search within the first six months of release and annually thereafter. Two Polygraphs in the 1st year of treatment and one in the 2nd year of treatment, forwarded to the parole agent/unit supervisor within 15 calendar days. One individual therapy session a month, no less than 50 minutes long. Initially upon release, a minimum of two group therapy sessions per week, no less than 90 minutes long. As the treatment plan dictates and at the discretion of the therapist in consultation with the parole agent/unit supervisor, the number of therapy sessions can subsequently be reduced or increased. A Monthly Electronic Progress Report to be submitted to the parole agent/unit supervisor on or before the last day of the month. A treatment plan to be submitted to the parole agent/unit supervisor within 90 calendar days following initial intake. Discharge Assessment submitted to parole agent/unit supervisor within 30 calendar days after discharge. CATEGORY SB AND CATEGORY SP MODERATE One unannounced home visit. Transients: Two unscheduled face-to-face contacts. One significant collateral contact or One resource contact. One random and unscheduled UA (if required). Containment Team meeting within six months following the date of assignment to category SB/SP. Annual unannounced search. Two polygraphs in the1st year of treatment and one in the 2nd year of treatment forwarded to the parole agent/unit supervisor within 15 calendar days of polygraph. A Monthly Electronic Progress Report to be submitted to the parole agent/unit supervisor on or before the last day of the month. One i ndividual therapy session a month, no less than 50 minutes long. A maximum of four group therapy sessions per month, no less than 90 minutes long. As the treatment plan dictates and at the discretion of the therapist in consultation with the parole agent/unit supervisor, the number of therapy sessions can subsequently be reduced or increased. CATEGORY SC One unscheduled face-to-face contact. (At a minimum, the face-to-face One significant collateral contact or One random and unscheduled UA (if required). Containment Team meeting within 12 months following the date of assignment to category SC. One individual therapy session a month, no less than 50 minutes long. CATEGORY FACE-TO- FACE CONTACTS COLLATERAL CONTACTS URINALYSIS TESTING (UA) OTHER SEX OFFENDER TREATMENT PROGRAMMING contact must occur at the parolee’s residence every other month). One resource contact every other calendar month. Annual unannounced search (optional). A maximum of four group therapy sessions per month, no less than 90 minutes long. As the treatment plan dictates and at the discretion of the therapist in consultation with the parole agent/unit supervisor the number of therapy sessions can subsequently be reduced or increased. CATEGORY SD CUSTODY N/A N/A N/A Upon the arrest of a sex offender parolee on active parole supervision and following the unit supervisor referral for revocation or deferral of charges to the court Active cases pending Sexually Violent Predator (SVP) screening shall be designated “SD” while the offender is in custody, and reclassified as “ST” upon release. N/A Supervision contact requirements shall be accomplished within each calendar month and shall be documented on the electronic Record of Supervision. If the sex offender parolee is released after the 20th of the month, only the initial contact (first working day or within 48 hours), initial interview (first working day), and initial home visit (within six working days of release), shall be required during that calendar month. In some cases, depending upon the parolee’s release date, minimum contact requirement time frames, such as the initial home visit, may carry over to the following calendar month. Home Visits/Face-to-Face Contacts Face-to-face contacts shall include an unannounced visit at the sex offender parolee’s residence of record, place of employment, treatment program, community meetings related to criminogenic needs as determined through a risk/needs assessment, contact initiated by GPS related data, and/or other location(s) specified by the unit supervisor. If the sex offender parolee is transient, face-to-face contacts shall be in the field. For transient parolees, at least one face-to-face contact shall be conducted at the location where the parolee sleeps at night as determined by GPS data. For all other required face-to-face contacts, the parole agent has discretion on the field location of the contact to include, but not be limited to, seeing the sex offender parolee at his or her place of employment, treatment program, community meetings related to criminogenic needs, or as directed by the unit supervisor. One additional face-to- face contact at the parole agent’s discretion shall be conducted per calendar month while the sex offender parolee is transient. The parole agent may conduct a case conference with the unit supervisor to determine what type of field contact would be most effective and/or beneficial to the supervision of the transient sex offender parolee. Transient sex offender parolees shall not be classified as “SC” due to the dynamic case factors governing residential stability. Significant Collateral/Resource Contacts Significant collateral contacts are contacts or interactions with a person(s) who has knowledge of, or interest in, a sex offender parolee’s performance or activities while in the community. Significant collateral contacts could include, but are not limited to individuals who make up the sex offender parolee’s support group, family, friends, neighbors, associates, church members, colleagues, or members of social groups. The contact can include local law enforcement and can be conducted in person, by telephone, in writing, or electronically. For the purpose of the SOMP, significant collateral contacts may also be conducted within the scope of the Containment Team meetings. Resource contacts consist of communication with people who are associated with a community based program, agency, or service, or are frequently involved at the facility where the sex offender parolee is currently receiving services, for the purpose of developing resources related to the sex offender parolee’s criminogenic needs. Communication can be in person, by telephone, in writing, or electronically transmitted. For the purpose of the SOMP, resources related to criminogenic needs may include, but are not limited to sex offender treatment, psychological and/or psychiatric services, substance abuse treatment, and/or vocational/educational programs, and may be included in the Containment Team meetings. When recording collateral contacts on the electronic Record of Supervision, indicate if the collateral contact is a Significant or Resource contact. Community Partnership Meetings Community partnership meetings are an integral part of community supervision and a valuable tool in keeping representatives from parole, local law enforcement agencies, treatment providers, victim advocates, and other stakeholders involved in the supervision and containment of sex offender parolees. Community partnership meetings are purposeful in exchanging up- to-date informa tion regarding a sex offender parolee’s status (residence, stability, employment, view of the offense, amenability to treatment, etc.), highlighting a sex offender parolee’s unique offending history, modus of operandi, victim targets, supervision plan, and other related information. At each community partnership meeting, the parole agent shall provide accurate sex offender profile rep orts outlining the sex offender parolee’s history and the facts and circumstances surrounding the sex offense(s). The unit supervisor shall ensure a community partnership meeting is scheduled each calendar quarter and in such a manner and location to attain the largest possible attendance. 81022.12

84090.8 Transportation Upon notification that an MDO parolee is to be released from a DSH facility, DAPO shall ensure arrangements are made to transport the parolee from the DSH facility to the assigned parole unit. Unless other arrangements can be made, and approved by the unit supervisor, all MDO parolees released from a DSH facility shall be picked up and transported to the assigned parole unit by DAPO staff. DSH Release Procedure When an MDO parolee is scheduled for release, the parole agent who covers the DSH facility will notify the assigned parole unit supervisor of the pending release date. Upon confirmation from the assigned parole unit of a pick-up date, the parole agent who covers the DSH facility shall complete the appropriate paperwork and transfer the parole field file to the assigned parole unit via overnight mail. The parole agent who covers the DSH facility shall continue to assist the assigned parole unit with the coordination of the parolee’s release and pick -up until the parolee has left the DSH facility. Unit Supervisor (Assigned Parole Unit) Upon receipt of information that a parolee will be released from a DSH facility, the unit supervisor shall assign the case to a parole agent. The unit supervisor shall ensure the assigned parole agent contacts the parole agent covering the DSH facility in order to facilitate the transportation of the parolee. In the event the assigned parole agent is not available to facilitate the transport, the unit supervisor shall assign another parole agent to this task. Parole Agent (Assigned Parole Unit) Following notification that a parolee will be released, the assigned parole agent shall make arrangements to pick the parolee up from the DSH facility. This shall include ensuring the parolee is released with sufficient medications and, if available, release funds. The assigned parole agent shall also request any information that may be available relative to the parolee’s housing needs/plans, medical/mental health issues, and any other related information. The assigned parole agent shall then advise the parole agent covering the DSH facility of the date and the anticipated time of pick-up. 84090.9

81060.11.2 California Interstate Parolee Transfer Investigation Procedures (a) Parole Agent (1) The parole agent shall complete the Interstate Transfer Request package and submit the package to ICU electronically. ICU shall enter the package into the ICOTS system. The package shall include the following: (A) “Offender’s Application for Interstate Compact Transfer” ICAOS form, signed by the parolee and the parole agent who witnesses the parolee’s signature. (B) “Transfer Request” ICAOS form. (C) Signed, automated Notice and Conditions of Parole, with any Addendums, or the Notice of Conditions and Special Conditions of Parole created in SOMS. (D) Abstract of Judgement for the commitment offense. (E) Probation Officer’s report, and presentence investigation report or police report(s) documenting the commitment offense. (F) Photograph of the offender. (G) Any orders restricting the offender’s contact with victims or any other person. (H) Statement of Restitution Obligation from the CDCR Office of Victim and Survivor Rights showing any court-ordered financial obligations and restitution balance of the parolee. (I) A CDCR Form 1502, Activity report, summarizing the parolee’s conduct on parole, need for transfer, any violations, whether or not there is a known gang affiliation and the gang with which the offender is known to be affiliated, and any medical or mental health problems. (J) If the transfer request is for a treatment program, a letter on letterhead from the program stating that the parolee is accepted into the program and has a space available for the parolee. (K) If applicable, an acceptance letter from a training program, college, university, or employer. (L) If the parolee is a sex offender, the following documents, if available, shall also be included in the transfer request: 1. A copy of the parolee’s most recent registration, California Department of Justice Form 8102, Sex Registration/Address Change/Annual or Other Update. 2. Assessment information, including any sex offender specific risk assessments. 3. Law enforcement report that provides specific details of a sex offense. 4. Victim information, including the name, sex, age, and relationship to the offender; and the victim’s statement or statement from the victim’s representative. 5. The sending state’s current or recommended supervision and treatment plan. (2) Document actions completed by the parole agent, including any victim concerns or right to be heard, shall be documented in the electronic Record of Supervision. (3) Advises parolee if request is rejected. (4) Proceeds as follows if case is accepted: (A) Notifies parolee of transfer decision and gives specific reporting instructions to the parolee based on the response from the receiving state. (B) Complete “Notice of Departure” ICAOS form and submit the form to the ICU on the day of the parolee’s departure or within one business day of departure. Upon notification from the ICU that the parolee has arrived in the receiving state, complete a CDCR Form 1502 Activity Report recommending the case be transferred to the ICU for continued supervision. (C) Transfers the case to ICU and forwards the field file and all CDCR Form 1650-D(s) to ICU. (D) Life-term offender cases accepted by the ICU for out-of-state transfer of parole must be reviewed and confirmed by the Board of Parole Hearings (BPH) before being granted placement in the desired state. If necessary, the geographic placement shall be amended or vacated. (E) Ensure there are no victim(s) and or witness(s) concerns within the desired state, as documented on the offender’s special conditions of parole. (b) Unit Supervisor Ensure field file is in compliance with current DAPO policy and forwarded to the ICU within five business days. (c) Interstate Compact Unit Staff (1) Forwards completed investigation packages to receiving state via the ICOTS system. (2) Pursuant to ICAOS Rule 3.108 “Victim’s Right to Be Heard and Comment” the Interstate Compact Unit staff member shall ensure a letter notifying the parolee’s victim(s) regarding an offender’s Transfer Request has been sent to the victim(s) by the parole unit, a letter responding to the victims(s) concerns has been sent, and that the correspondence has been entered into SOMS under the “Notification Request” section prior to an approved “Reply to Transfer Request” ICAOS form being sent to the parole unit. (3) Forwards “Reply to Transfer Request” ICAOS form to the parole unit. (4) Forwards a “Notice of Departure” ICAOS form from the parole unit to the receiving state via ICOTS. (5) Upon receipt of a “Notice of Arrival” ICAOS form from receiving state, forward to the parole unit and request that the field file be sent to ICU within five business days. 81060.12

86070.6 Approved Request ERMS Data If the RPA or designee approves a request to examine a parolee’s ERMS data, the following shall be conducted: Litigation Coordinator shall: • Review the parolee’s ERMS data and determine if any confidential information is to be exempt from review, may have been misfiled, filed in the wrong parolees’s ERMS data, confidential documents filed in a non-confidential section or non-confidential documents filed in the wrong section. • List any confidential documents withheld from the Olson review for the parolee’s ERMS data on a CDCR Form 810, Confidential Information Listing (located in the confidential section of ERMS). • Contact Parole Case Records to request an ERMS Olson review Compact Disc (ERMS-CD). • Perform redaction and deletion of the advanced mashup generated by PCR using Adobe Acrobat Professional Document Format (PDF). • Provide a copy of the completed CDCR Form 810 to the unit supervisor and/or the assigned parole agent. Parole Case Records shall: • Prepare a Strategic Offender Management Systems (SOMS)/ERMS advanced mashup PDF at the request of the litigation coordinator which shall be saved to a shared drive. • Create a SOMS/ERMS advanced mashup encrypted and password protected ERMS-CD and mail to the designated parole unit as requested by the litgation coordinator. Parole Unit: • Upon receipt of the ERMS-CD and the CDCR Form 810 completed by the litigation coordinator, the unit supervisor shall assign a parole agent to review the ERMS-CD. • The unit supervisor or the parole agent shall notify the person requesting the examination of the time and place scheduled for the ERMS data review. • The unit supervisor or the parole agent shall provide a copy of the CDCR Form 810 to the parolee, parolee's attorney, or designated person requesting the examination immediately prior to the review. The parolee, parolee’s attorney, or designated person sha ll sign a copy as proof of receipt. • The unit supervisor or the parole agent shall place the ERMS-CD in the designated stand-alone computer for Olson reviews. • The unit supervisor or the parole agent shall supervise the examination of the ERMS-CD pursuant to DOM section 86070.12. • Upon completion of the Olson review, the ERMS-CD shall be returned to Parole Case Records for proper disposal. Parole Field File If the unit supervisor approves a request to examine a parolee’s parole field file, the following shall be conducted: Parole Unit: • The unit supervisor shall designate a parole agent to review the parole field file for verification that all documents in the confidential section have been appropriately placed in this section and that all other sections of the parole field file do not contain items that need to be placed into the confidential information section. The parole agent shall print his or her name, sign and date the CDCR Form 2151, Parole Confidential Information Listing, in the “Individuals Reviewing the Field File” column. If documents have not been placed appropriately, the items in question need to be addressed using the procedures outlined in DOM section 86070.11 regarding the addition and removal of documents. • The unit supervisor or the agent of record shall remove the confidential section from the field file prior to the review and place it into the designated slot where the parole field file is stored. • The unit supervisor or the agent of record shall notify the person requesting the examination of the time and place scheduled for the parole field file examination. • The unit supervisor or the parole agent shall provide a of the CDCR Form 2151 to the parolee, parolee’s attorney, or designated person requesting the examination immediately prior to the review. Have the parolee, parolee’s attorney, or designated person si gn and date as indicated on the form. • The unit supervisor or the parole agent shall supervise the examination of the parole field file pursuant to DOM section 86070.12. POC Record If the Chief Psychiatrist or designee approves a request to examine a parolee’s POC record, the following shall be conducted: Mental Health Program Supervisor shall: • Review the POC record for confidential information. • Any confidential information found shall be redacted. • Ensure a copy of only the redacted POC record is forwarded to the parole unit POC staff for review with the requestor. • Ensure the non-redacted version of the POC record remains with the Mental Health Program Supervisor. Parole Unit POC Staff: • Shall notify the person requesting the examination of the time and place scheduled for the POC record examination. • Shall review the POC record with the requestor. The review shall take place at the parole unit in the presence of POC parole unit staff during regular business hours. Staff supervising the review of the POC record may answer questions about non-confidential information related to the record or refer the requester to the region’s Mental Health Program Supervisor. Questions regarding any confidential information shall be referred to the region’s Mental Health Program Supervisor. Staff shall not engage in debates, justification, or discussions regarding Departmental actions. 86070.7

81090.3 Record of Supervision Procedures (a) The parole agent shall maintain a current Face Sheet, generated by the Strategic Offender Management System (SOMS) and an automated CDCR Form 1650-D, Record of Supervision (ROS), located within the Supervision Contact screen in SOMS, for each assigned offender. The CDCR Form 1650- D is still in use by the Regional Reentry Unit for confidential administrative placement. It is essential that the information recorded on the Face Sheet and the automated ROS be current, accurate, and grammatically correct. VIMO, a mobile application that links to SOMS, will allow staff to remotely access and update specific facets of the SOMS database via a State-issued cellular smartphone. (b) Face Sheet (1) The Face Sheet contains case information relative to each parolee. The text information found in the Face Sheet is populated by the SOMS database. The photographs are populated by the Photo Capture Workstation, which is a feature in SOMS. The Face Sheet and associated photographs shall be maintained in accordance with current DAPO policy. (c) Parole Agent Photograph Procedures (1) Parolee photographs are populated by the Photo Capture Workstation. The parole agent shall: (A) Take a minimum of three mug shot photographs of the parolee without glasses, hats, scarves, or other items that can cover or obscure the head or face. The three photographs shall include a full-face frontal primary mug shot, one left facial profile, and one right facial profile. If the parolee wears glasses, a photograph of the parolee shall be taken while they are wearing glasses. (B) If there are any significant changes to the parolee’s appearance the parole agent shall immediately update the parolee’s photo with a minimum of three mug shots as described above. (C) In the event that the Photo Capture Workstation is temporarily inoperative, parole agents may use their State-issued cell phones to take and upload parolee photos into SOMS. This will ensure that a photo is available in SOMS until the Photo Capture Workstation is functioning. Once the Photo Capture Workstation is operational, parole agents shall retake the photos with the Photo Capture Workstation (d) Record of Supervision (1) The automated ROS is legal documentation and the information recorded must be kept up to date. The automated ROS shall be the only method used to record any and all efforts to supervise an offender. All activity, contacts (not mere visual contact), actions, or information received about an offender, or taken by a parole agent, shall be recorded on the automated ROS. Recording this and other essential case information is important, as parole agents are sometimes called upon to testify in court, as well as to appear at revocation hearings. This information is also vital as an operational and safety tool in planning field contacts. Examples of the types of events requiring an entry on the automated ROS include, but are not limited to: (A) Contact with the parolee at the parolee’s residence, parole unit, or any other location. (B) Collateral contacts. (C) Urinalysis tests obtained, and results of the tests. (D) Attempts to contact the parolee, including the location of the attempted contact and/or phone number(s) called. (E) Contact with parolee by telephone, electronic email, or by any other form of electronic communication. (F) Submission of other documents or processes completed in supervising a case, such as the submission of a transfer request, discharge review, program referral, or the issuance and/or collection of CDCR Form 1661, Goals and Progress Report. (2) The parole agent may use note pads, personal computers, or other alternate methods of note taking. However, the parole agent shall ensure all case activity and parolee interaction is recorded on the automated ROS within 24 hours but no later than close of business the day after the recorded event(s). Entries recorded on the automated ROS utilizing VIMO shall be uploaded into SOMS within 24 hours but no later than close of business the day after the recorded event(s). In the event of a scheduled absence which would prevent timely upload of case activity recorded via VIMO, the parole agent shall ensure all case activity is uploaded to SOMS prior to the absence. Each time an automated ROS is created in VIMO or SOMS, the contact event is automatically captured in SOMS for reporting purposes. (3) VIMO and associated desktop/laptop functionality in SOMS shall serve as the parole agent’s field book and shall be the primary means of reviewing offender data while in the field. The parole agent shall also utilize VIMO and/or SOMS to maintain urinalysis testing records for offenders. In order to maximize the informational value of VIMO for use in the field, the parole agent shall ensure the Relatives and Associates screen in SOMS is accurate, current, and grammatically correct. Each entry on the automated ROS shall include: (A) The name(s) of the person(s) contacted or providing information. If the parole agent is receiving information from a person(s) who desires to remain anonymous, this shall be noted in the entry. (B) Location of contact. (C) Method of contact. (D) Beginning and ending time of contact. (E) A narrative description of the contact. (F) Accommodations provided to ensure effective communication in accordance with the Americans with Disabilities Act (ADA). 81090.4

81020.11.1 Abbreviated Interview Procedures Lines of Responsibility Parole unit support staff shall: • Provide the parolee with the CDCR Form 1650-B, Section I. • Determine the correct assigned parole unit by checking SOMS for parole unit assignment. • Advise the officer of the day when the parolee has completed section I of the CDCR Form 1650-B. • Make a copy of the completed CDCR Form 1650-B and CDCR Form 1515, Notice of Conditions of Parole, and provide a copy to the parolee pursuant to the officer of the day’s instructions. • Fax or e-mail a copy of the CDCR Form 1650-B and any supporting documents provided by the parolee to the assigned parole unit. • Mail the original documents and photograph(s), as appropriate, to the assigned parole unit. • Process any cash assistance request approved by the unit supervisor. Officer of the day or parole agent shall ensure: • The parolee is provided any cash assistance required to facilitate travel to their assigned parole unit. • The parolee’s primary mug shot and left and right profiles are captured utilizing the photo capture station. If the photo capture station is unavailable or cannot be utilized, the officer of the day shall capture photographs, using a digital camera capable of downloading to the photo capture station once it becomes available or operational. A State-issued camera may be utilized if the photo capture station and digital camera are not available. • The parolee reviews and signs the CDCR Form 1515 and is provided a copy. • The assigned parole unit is contacted for reporting instructions. • The parolee is informed of their responsibility to report to their assigned parole unit, as instructed by their parole agent. • The parolee is provided written reporting instructions including the assigned parole unit’s address and complete telephone number on the CDCR Form 1650-B. • The parolee is provided a copy of the CDCR Form 1650-B, acknowledging receipt. • The parolee is instructed to provide their parole agent with a copy of the CDCR Form 1650-B and the CDCR Form 1515. • The abbreviated interview and any results are documented on the electronic Record of Supervision. • Support staff is instructed to send the original documents (CDCR Forms 1650-B, CDCR Form 1515, and photographs) to the assigned parole unit via regular mail or upload to the Electronic Records Management System when available. The unit supervisor shall: • Review any request for cash assistance and approve as appropriate. • Ensure support staff and the officer of the day complete assigned tasks in accordance with the abbreviated interview policy. Parole agent at the assigned parole unit shall: • Document the actions and receipt of the documents as noted above. • Conduct an initial and comprehensive interview of the parolee in accordance with the initial, comprehensive, and abbreviated interview policy. 81020.12

85010.5 Responsibilities Unit Supervisor Unit supervisors are responsible for all administrative duties associated with the management and operation of the parole unit, the supervision of ancillary staff, and the supervision of all parole agents within the parole unit. Unit supervisors are responsible for ensuring that staff comply with and adhere to all regulations, policies, and directives. Unit supervisors are responsible for monitoring the quantity and quality of the work of parole agents and ancillary staff under their supervision and are expected to take appropriate actions when necessary to ensure that work conforms to DAPO policy and procedures. In the absence of the unit supervisor, the Parole Agent II (Supervisor) will assume all associated duties and responsibilities of the unit supervisor. Responsibilities that shall not be delegated below the level of a unit supervisor are: • Employee grievances. These responsibilities may be assumed by a Parole Administrator or another unit supervisor in the event of the unit supervisor’s extended absence. Parole Agent II (Supervisor) Parole Agent IIs (Supervisor) are the first line supervisors of Parole Agent Is assigned to a parole unit within DAPO. The Parole Agent II (Supervisor) shall work in conjunction with the unit supervisor. The primary functions of the Parole Agent II (Supervisor) in a parole unit are to train, monitor, and provide accountability for Parole Agent Is. Parole Agent IIs (Supervisor) will monitor field activities and all aspects of parole supervision of Parole Agents Is on a consistent basis including, but not limited to, the following: • Home visits. • Employment visits. • Rehabilitative program visits. • Field arrests. • Officer safety awareness. • Motivational interviewing • Collateral contact efforts. • Urinalysis collections. • Report writing and documentation. • Caseload management. The Parole Agent II (Supervisor) shall document the Parole Agent I’s performance for an annual or probationary appraisal. It is the responsibility of the unit supervisor and Parole Agent II (Supervisor) to track the due dates of these appraisals, ensuring the appraisals are completed and submitted in a timely manner. In the absence of the unit supervisor, the Parole Agent II (Supervisor) shall prepare and submit the annual or probationary appraisal. The Parole Agent IIs (Supervisor) shall also be responsible for initiating disciplinary actions as needed to include documenting performance deficiencies or other corrective action. The Parole Agent II (Supervisor) will assist the unit supervisor as needed in all administrative duties to include, but not limited to, the supervision and operations of the parole unit, the supervision of ancillary staff, and the management of the parole unit along with any associated functions to ensure compliance with and adherence to regulations, policies, and directives of the Department. The Parole Agent II (Supervisor) shall be assigned 75 percent of their duties as supervisory and 25 percent of their duties shall be associated with carrying a caseload. The caseload shall be proportionate to the equitable breakdown of cases by category being supervised within the parole unit. Under no circumstances shall a Parole Agent II (Supervisor) be assigned a number of cases in any one category that are disproportionate to such assignments for the other Parole Agent Is in the parole unit. If the unit supervisor is absent for two weeks or longer, the Parole Agent II’s (Supervisor) caseload may be transferred to the other Parole Agent Is in the parole unit at the direction of the parole district’s Parole Administrator. Parole Agent IIs (Supervisor) shall be responsible for the supervision of field operations in their jurisdiction including field arrests, parolee residential searches, and organized law enforcement operations. If the Parole Agent II (Supervisor) is unavailable, the unit supervisor or designee shall assume field supervision duties. The Parole Agent II (Supervisor) shall: • Provide on-scene supervision for tactical operations and coordinate with local law enforcement. • Ensure a field operational plan is completed and approved, if necessary, pursuant to current DAPO policy. 85010.6

86070.11 Examination of a Parole Field File or ERMS Data Examination of a parole field file or ERMS data shall occur during regular business hours for the office in which the examination shall take place. Supervision of Examination Generally, the person assigned by the unit supervisor to review the parole field file shall supervise the examination. However, the unit supervisor may supervise the examination of the parole field file or ERMS Olson review CD or assign this task to another parole agent. Purpose A DAPO staff person shall maintain the parole field file/ERMS Olson review CD under direct observation during the entire examination to prevent loss, destruction, mutilation or alteration of the contents and to ensure compliance with the examination procedures contained in this Article. The ERMS Olson review CD shall only be viewed on a Departmental non-network computer. At no time shall a reviewing party be unsupervised while reviewing parole field file/ERMS Olson review CD. Confidential The confidential information section shall be removed from the case record and not disclosed to the person examining the parole field file or ERMS data. List of Confidential Information A copy of the CDCR Form 2151 shall be given to the person examining a parole field file and a copy of the CDCR Form 810 shall be given to the person examining the ERMS data. The parolee, parolee’s attorney, or designated person shall acknowledge receipt of the form by signing a copy of the CDCR 810 or by signing in the designated area on the CDCR 2151. If the parolee, parolee’s attorney, or designated person refuses to sign, the person supervising the examination shall note the refusal on the form. Answering Questions An employee supervising the inspection of a parole field file or ERMS data may answer questions about non-confidential information contained in or related to the parole field file or ERMS data or refer the requester to the person who approved the record for inspection. Employees shall not engage in debates, justification, or discussions regarding Departmental actions. Employees shall make genuine, reasonable efforts, when requested, to assist the parolee, parolee’s attorney, or designated person in understa nding the non- confidential information being inspected. This may include, but is not limited to, reading a document (if the requester cannot read), and explaining abbreviations and acronyms used by CDCR, DAPO. If an attorney has any challenge or concern regarding the confidentiality of any document in the confidential section of the parole field file or ERMS data, the attorney shall be directed to the Regional Litigation Coordinator. Note Taking At no time shall the parolee, parolee’s attorney, or designated person remove any documents from the parole field file, or be allowed to duplicate a copy of the ERMS Olson review CD. Notes may be taken during the inspection of a record. Notes shall be limited to brief references to specific documents the parolee, parolee’s attorney, or designated person intends to question or discuss after the completion of the review or to specific documents the parolee, parolee’s attorney, or designated person may decide to have copied. Verbatim copies of completed documents or copying lengthy portions of documents shall not be permitted during the inspection. Only pencils may be used for note-taking. Copies of Documents Photocopies of documents shall be made consistent with CC 1798.34(b) and DOM section 13030.26.3. The parole agent or unit supervisor shall ensure copies are properly redacted and do not contain any third party information which may include, but are not limited to, names, addresses, and social security numbers of anyone other than the parolee. If there are concerns about providing a specific document, contact the Regional Litigation Coordinator before providing the document. 86070.12