Department Operations Manual

15000.10 Classification Services Unit Revised July 22, 2013 The Classifications Services Unit (CSU): • Develops, administers, and maintains CDCR classification policies and procedures to ensure uniform diagnostic evaluations of State inmates. • Enforces appropriate housing of inmates at the lowest level of custody consistent with the security of the institution and safety of staff, inmates, and the community. • Endorses inmate transfer recommendations based on verification of specific inmate safety and security considerations, program eligibility and appropriateness, and CDCR bed availability. Case factor reviews include an evaluation of the inmate’s criminal history, street or prison gang affiliations, propensity for violence and/or escape, programming needs, work skills, medical and psychiatric needs, and reentry eligibility. • Audits institutional classification practices and safeguards institutional compliance with CDCR classification policy. • Resolves conflicts and enforces standardized interpretation of CDCR classification policies raised by institutions to either the chief of CSU or the Departmental Review Board (DRB), for a binding administrative decision. • Presents ongoing training to institutional staff regarding due process rights, the inmate classification system, use of confidential information, inmate housing criteria, and documentation requirements. • The CSU includes the following sections and functions: Population Management Section • Analyzes and evaluates current and projected inmate population trends. • Coordinates inmate movement and cost effective bed use. • Establishes compliance criteria for reception center processing requirements and time frames. • Monitors and coordinates inmate placement and full utilization of beds in minimum support facilities, camps, restitution centers, and community correctional reentry centers. • Implements and maintains the County Delivery System, a computer- based system that identifies county delivery options based on expected processing times, projected intake, and geographical location. • Serves as Intake Control Unit (ICU) for the County Delivery System. Health Care Section In coordination with the Division of Correctional Health Care Services (DCHCS): • Evaluates, endorses, and expedites transfers for medical treatment including special housing for pregnant, physically disabled (including those inmates confined to wheelchairs), and contagious/infectious inmates. • Endorses and monitors inmates with ongoing psychiatric concerns including inmates recommended for Correctional Clinical Case Management Services, Enhanced Outpatient Program, Mental Health Crisis Bed, and Department of Mental Health Inpatient Hospital Care. • Evaluates and endorses transfers for inmates with developmental disabilities. • Acts as liaison with the court, DCHCS, institutions, and families concerning compassionate release requests and coordinates, verifies, prepares, reviews, and processes requests for the Secretary’s approval. • Conducts inquiries and responds to written correspondence from the general public, inmate families, legislators, advocacy groups, judges, and attorneys. Special Projects Section • Develops and clarifies components of the classification system. • Researches and augments classification policies, regulations, and procedures. • Coordinates efforts to ensure the California Code of Regulations (CCR), Title 15 and the DOM are current. • Researches, analyzes, and generates administrative and informational bulletins, proposes and implements legislation, and responds to inquiries. • Provides teletype approval for prerelease transfers and DJJ dual jurisdictional cases. • Prepares budget change proposals, composes memoranda and special reports to the Governor’s Office, and the Secretary. Sexually Violent Predator Unit • Refers potential Sexually Violent Predator (SVP) cases to the Department of Mental Health (DMH) via the Board of Parole Hearings (BPH) for clinical evaluations and potential referral for prosecution and a renewable two-year civil commitment. • Coordinates with the BPH, DMH, DAPO, Correctional Case Records Administration, DJJ, and OLA to implement new laws and procedures (i.e., SVP Program). • Acts as the liaison with city, county, State, and federal agencies. Security Housing and Administrative Segregation Section • Clarifies and standardizes CDCR Administrative Segregation (AD SEG) and Security Housing Unit (SHU) policy and procedures. • Audits AD SEG and SHU placement to ensure compliance with regulations. • Establishes criteria for classification review of prison gang validations for determining Indeterminate SHU placement and/or retention. • Serves as a liaison to the OCS to monitor enemy activity, high notoriety cases, and protective housing unit placements. • Oversees preparation, investigates, and provides an analysis of cases referred to the DRB. • Coordinates the classification portion of the DAI compliance reviews. • Conducts AD SEG Unit Bed Utilization Reviews to maximize use of beds. • Creates and maintains the Classification Services Representative (CSR) travel schedule to ensure adequate coverage for all institutions. Minimum Custody Program and United States Citizenship and Immigration Services Section • Maintains the Enhanced Tracking System to identify, monitor, and coordinate inmate placement and full utilization of beds in Minimum Support Facilities, Camps, Restitution Centers, Community Correctional Facilities (CCF), Community Prisoner Mother Programs, and Community Correctional Reentry Centers (CCRC). • Identifies and tracks foreign-born inmates in compliance with the United States Citizenship and Immigration Services (USCIS). • Coordinates with the BPH to facilitate return of inmates to their country of citizenship in compliance with the Foreign Prisoner Transfer Treaty Program. • Coordinates with the USCIS to facilitate housing and deportation hearings by federal immigration judges for inmates with active detainers. • Is the liaison with foreign consul concerning issues related to foreign- born inmates. • Is the liaison with CCF administration concerning CCF issues. • Is the liaison with the DAPO concerning CCRC and Restitution Center issues. Training Section • Plans, coordinates, and presents annual training to Classification & Parole Representatives (C&PRs), Reception Center Correctional Counselor (CC) IIIs, Assistant C&PRs, and other staff responsible for the classification process. • Collects CSR audit reports and compiles information distributed in quarterly audit report summaries for the purpose of evaluating the classification processes. • Plans, coordinates, and presents quarterly CSR training regarding classification process updates and changes to policy and procedure. • Coordinates, presents, and tracks training for all headquarters CCII Specialists and training for CSU staff. • Provides training for all CDCR institutions/units/offices in various areas of the classification process, on request. • Is the liaison with Commission on Peace Officer Standards and Training (CPOST) regarding classification issues and training. • Plans, develops, and funds requests for CC I and CC II Supervisor Training Academies. 15000.11

47100.4 Classification Tracking System – Overview CTS is a batch processed, centralized inmate classification system supported by the Teale Data Center. CTS contains a complete historical record of all classification information for all inmates and parolees under CDC jurisdiction. Facility staff shall forward a copy of each CDC Form 839, Initial Classification Score Sheet, and CDC Form 840, Reclassification Score Sheet, to OISB for data entry. TSS reviews all classification documents, coordinates data entry with the agency providing the key entry contract service, and acts as liaison with ISD on the weekly update of the system. TSS and facility classification staff conduct regular joint OISB/facility data reviews to maintain the accuracy and integrity of CTS data. In addition, TSS provides CTS QC training, coordinates requests for changes and improvements to the data system, and responds to requests for classification data from facilities, parole regions, headquarters, and outside agencies. The Estimates and Statistical Analysis Section uses CTS information to generate monthly summary reports and semiannual reports on inmate classification scores, classification levels, and projected bed needs by classification level. Summary information is extracted from CTS for use in planning and decision making in the Department and by control agencies. Projected bed need information is used by the Department for budgeting and planning new prison construction. CTS information is also used to answer requests from Department staff and others on various characteristics of inmates, such as the number of felons with holds, special category needs, or military service. Requests for specialized reports and other offender information shall be addressed to TSS in OISB. 47100.5

52080.3.8 Changing Rule Violation Classification Classification of rule violations may be changed as follows: • The staff member who initially classified a RVR according to the seriousness of the charges, or a staff member at a higher level, may change the classification of the report before the hearing is held. • If classification of the RVR is changed, the inmate shall be issued a copy of the modified RVR at least 24 hours prior to the hearing, unless the inmate, in writing, waives the 24 hour time period. • The official conducting the disciplinary hearing may change a serious classification to an administrative classification as a finding of the hearing. • The Warden or RPA may change a serious classification to an administrative classification before or after a hearing is held. An administrative classification may not be changed to a serious classification after an administrative violation hearing except upon the order of the Warden, RPA, or the director for a rehearing of the charges as a serious violation. • The rehearing order shall be in writing and a copy shall be given to the inmate. The order shall include the reason(s) for the rehearing order. The inmate shall be afforded all due process rights prior to and during the hearing. 52080.4

62010.3.2 Institution Staff The functions of institutional staff include, but are not limited to, the following: Wardens, Chief Deputy Wardens • Responsible for institutional classification process. • Approve off-site work assignments, community betterment, and disaster relief crews. Authorized to sign orders for removal of inmates in time of specified disasters and/or temporary community release. • Submit DRB and PC 1170(d) reports. RPAs • Responsible for operational supervision of reentry classification process. • Designates the chairperson of classification committees. • Reviews complex cases and resolves difference of opinion cases. AW • Approve camp eligible lists, as well as housing and assignments outside of the security area. • Member of the institution classification committee (ICC). • Responsible for the classification of inmates assigned to their division. Reception Center Administrators • Responsible for the reception center classification process. • Make recommendations to the sentencing court pursuant to PC 1170(d) and 1203.03. C&PR C&PRs duties include, but are not limited to: • Planning, organizing, and directing the total institutional classification process on behalf of the Warden. • Ensures the quality of classification chronos, BPT reports, release program studies, and DRB reports. • Effects staff adherence to classification policies, procedures, and goals. • Establishes a system to ensure that post-board classification is conducted. • Provides ongoing training for counseling staff. • Serves on classification committees. • Provides liaison between the institutions, P&CSD, BPT, and Classification Services. • Coordinates and manages the records office operation. • Signs CDC Form 161s, Checkout Orders. • Exercises the duties of a CSR for intra-facility transfers. • Reviews, approves, and signs CDC Form 611s, Release Program Studies (RPS). • Approves/declassifies confidential information. Captains Captains in an institution are responsible for planning, organizing and directing a program for the unit ’ s classification of inmates. This includes, but is not limited to, the following: • Ensure the classification of all inmates assigned to their unit. • Sign all transfer chronos, CDC Form 128-G. • Act as classification hearing officers on cases placed in AD-SEG. • Serve as members of the ICC and appropriate subcommittees. Supervising Counselors (CC-II, CC-III) Supervising counselors’ duties include, but are not limited to, the following: • Instruct and assist in training CC-Is and case work trainees. • Assign, review, and control the quality of work prepared by CC-Is and trainees. • Assist counselors on difficult cases by utilizing case conferences. • Participate as a member in the classification process. • Audit CDC Forms 839 and 840, Classification Score Sheets. • Schedule and coordinate all unit classification committees (UCCs). • Prepare and/or review institutional staff recommendation and readmission summaries (reception center). CC-I CC-I ’ s shall: • Collect and evaluate social, behavioral and educational data on inmates as well as evaluating the inmate ’ s adjustment to an assigned program. • Prepare the following: • CDC Forms 839 and 840. • CDC Form 812, Notice of Critical Case Information – Safety of Persons. • DC Form 812-A, Notice of Critical Information – Prison Gang Information. • Classification chronos. • BPT reports. • Narcotic evaluation reports. • RPS. • Prepare institutional staff recommendation and readmission summaries (reception center). • Prepare DRB, PC 1170(d), and 1203.03 reports. • Prepare the C-File for attorney and other legal reviews. • Attend classification committees. • Provide individual and group counseling as needed. 62010.4

49020.6.2 Classification of Information CDCR’s records, automated files, and databases are essential public resources that must be given appropriate protections from unauthorized use, access, disclosure, modification, loss, or deletion. The discovery and classification of CDCR Information Assets is a continuing endeavor and requires the ongoing support of information owners and other stakeholders. • The EIS Enterprise Architecture organization is responsible for maintaining and facilitating the processes and procedures for enterprise governance of CDCR Information Assets and engaging Information Owners and Stakeholders for Information Security Classification decision-making and governance. • Information Owners are responsible for reviewing and classifying information, solely or with others, for information they own or share ownership of, and for participating in the CDCR Information Governance process; the final ruling for Security Classification decisions rests with the Information Owners. • Stakeholders are responsible for raising Information security concerns with respect to Information Security Classification and ensuring information is treated appropriately based on duly made classification decisions. • All users of CDCR Information are responsible for protecting CDCR Information under their control or influence from unauthorized use, access, disclosure, modification, loss, or deletion, including notifying appropriate CDCR authorities when vulnerabilities to CDCR Information is noticed or when Security Classifications or protections for CDCR Information appear inadequate. CDCR will classify each record, file, and database using the following classification structure: • Public Information – information maintained by CDCR that is not exempt from disclosure under the provisions of the California Public Records Act (GC §§ 6250-6265) or other applicable state or federal laws (SAM § 5320.5). • Confidential Information – information maintained by CDCR that is exempt from disclosure under the provisions of the California Public Records Act (GC §§ 6250-6265) or other applicable state or federal laws (SAM § 5320.5). • High Risk Confidential Information (HRCI) – Non-public information that if disclosed could result in a significant harm (including financial, legal, risk to life and safety or reputational damage) to the CDCR or individual(s) if compromised through alteration, corruption, loss, misuse, or unauthorized disclosure. Examples of HRCI include, but are not limited to, information such as the following: • Personally identifiable information such as person’s name in conjunction with the person’s social security, credit or debit card information, individual financial account, driver’s license number, state ID number, or passport number, or a name in conjunction with biometric information; • Personal health information such as any information about health status, provisions of health care, or payment for health care information as protected under the Health Insurance and Portability Act of 1996; • Correctional Offender Record Information as defined in California PC §§ 13100-13104; • All IT infrastructure information that would reveal vulnerabilities to, or otherwise increase the potential for an attack on, an information technology system of a public agency, including but not limited to firewall and router configurations, server names, IP addresses, and other system configurations; • Any document which contains information identifying any Confidential Informant, or confidential information provided, as defined in CCR Title 15, § 3321; • Any documentation of information which contains information or data within any Gang Data Base as defined in the Department Operations Manual (DOM) §§ 52070.22 through 52070.24; • Records of investigations, intelligence information, or security procedures as specified in the PRA Section 6254(f). • Personnel, medical, or similar files, the disclosure of which would constitute an unwarranted invasion of personal privacy protected under the California Government Code § 6254(c) or the Peace Officers Bill of Rights under Government Code §§ 3300 et seq. • Sensitive Information – information maintained by CDCR that requires a higher than normal assurance of accuracy and completeness. Thus the key factor for sensitive information is that of integrity. Typically, sensitive information includes records of financial transactions and regulatory actions. Personal Information requested by researchers not under the authority of CDCR may only be received by University of California or other non-profit educational institutions and in accordance with the provisions set forth in law, including the prior review and approval by the Committee for the Protection of Human Subjects (CPHS) of the California Health and Human Services Agency before such information is released (SAM § 5320.5). See Civil Code § 1798.24(t). 49020.7

72030.4.3 Classification Section • CDC Form 262, Custody Classification - Assignment. • CDC Form 840, Reclassification Score Sheet. • CDC Form 812, Notice of Critical Case Information – Safety of Persons. • CDC Form 812-A, Notice of Critical Information – Prison Gang Identification. • CDC Form 812-B, Notice of Critical Information – Disruptive Group Identification. • CDC Form 128-B-1, Notice of Classification Hearing. (Filed on a CDC Form 108-A, Chrono Sheet - Classification.) • CDC Form 114-D, Order and Hearing for Placement in Segregated Housing. • CDC Form 839, Classification Score Sheet. • CDC Form 108-A, Chrono Sheet - Classification (all CDC Form 128-G Chronos). • Other related forms and documents. 72030.4.4

52080.5.7 Classification Committee Any behavior identified as serious in CCR 3315 or refusal or failure to participate in assigned program resulting in loss of credits, or which for any other reason requires reconsideration of previously prescribed custody, privilege group, work, program or housing assignments, shall be referred to a classification committee for review. The classification committee shall do one or more of the following: • Reaffirm previously prescribed custody classification, privilege group, work, program, and housing assignment. • Realign previously prescribed custody classification, privilege group, work, program, and housing status which may include placement in zero credit earning status. • Recommend transfer to another facility of the Department. • Recommend placement in a specialized housing unit for management or security purposes. • Affirm, disallow, or modify the credit loss action of a disciplinary hearing. The classification committee ’ s review of a credit loss shall occur at the committee's next scheduled meeting following completion of the disciplinary process. • The review of any disciplinary credit loss action shall constitute the first level of appeal review should the inmate subsequently appeal the RVR. The classification committee review shall ensure the RVR is accurate, complete, contains required documentations, and the inmate received due process rights. The committee shall review any confidential material used during the disciplinary hearing to ensure proper application thereof. 52080.5.8

61020.19.8 Special Case Factors This provides the opportunity to alert classification staff of special concerns, which should be considered in placement or program assignment. Begin by reviewing the CDC Form 839, prior CDC Form 840s, and CDC Form 841s for special case factors, identified by counselors or CSRs, which need to be evaluated for change or continuation. For example, does the hold still exist or does the “R” suffix still apply? Next, review relevant chronos and other documentation for any recent concerns. Holds, Detainers, and Warrants (Boxes 91-92) Review all relevant documents and the “ Detainers ” section of the C-file for holds. This item requires careful evaluation regarding the seriousness of the hold and the likelihood that the jurisdiction will exercise the hold at the end of the sentence. The importance of the hold for classification is the extent to which the prospect of an additional term to serve may motivate the inmate to escape. • Holds, detainers, and warrants for felony charges or USINS are coded “P” for potential or “A” for actual. • Upon identification of a potential USINS hold, prepare and submit a new CDC Form 840 to the Offender Information Services Branch (OISB). • Prepare a new CDC Form 840 identifying a potential or actual hold if, as a result of classification committee review, the inmate is referred to the CSR or C&PR for more restrictive placement. • If the inmate ’ s placement is not impacted by the identification of a potential (other than a potential USINS hold) or actual felony hold, prepare a new CDC Form 840 recording the potential or actual hold at the inmate ’ s annual classification committee review or at the inmate ’ s next classification committee review requiring the completion of a score sheet, which ever comes first. • Place an asterisk (*) in the box if an actual felony or USINS hold has been dropped, or if the concern for a potential hold no longer exists. An asterisk shall be recorded only as part of the normal reclassification process that requires the completion of a score sheet. Restricted Custody Suffix (Box 93) Enter an “ R ” in the box if a restricted custody suffix has been applied pursuant to DOM § 62010.4.3.1. Place an asterisk (*) in the box if “ R ” custody has been removed. Eligible for Restitution Center (Box 94) The Restitution Center program allows inmates who meet program criteria to work in the community and repay their victims for monetary losses. Inmates are eligible for placement in the Restitution Center program pursuant to PC § 6228. Inmates are eligible for placement consideration if they meet the following criteria: • Have agreed or been ordered by the court to make financial restitution to a crime victim. • Have not served a prison term within the five years prior to the present conviction. • Do not have a criminal history of a conviction for the sale of controlled substances. • Do not have a criminal history of a conviction for a crime involving violence or sex. • Received a sentence of 36 months or less. • Present no unacceptable risk to the community. • Are employable. Inmates from any county are eligible for placement if they meet the criteria. A court ordered restitution to the victim, whether payable to the court, directly to the victim, or in any other manner, qualifies an inmate to participate. Therefore, a restitution fine does meet the criteria for Restitution Center placement. There are no medical staff assigned to the Restitution Center. However, an inmate who is otherwise eligible for placement in a restitution center who requires regular monitoring/intervention by medical personnel may be considered if medically cleared on a case-by-case basis. In Box 94, enter a “Y” for “yes” if the inmate is eligible or enter “N” for “no” if the inmate is ineligible. This is a one-time entry for the duration of the inmate’s CDC Number unless the inmate’s eligibility changes from “Y” to “N.” If this information has already been entered on a score sheet, it is not necessary to enter it again. Level IV Design (Item H4) 180 Status. If a male inmate has a Level IV Placement Score, the counselor shall make a determination regarding the exclusion of the inmate from a Level IV 270-design institution. If an inmate meets the guidelines for exclusion from a Level IV 270-design prison, the c ounselor shall print the capital letter “Y” on the line provided. If a male inmate has a Level IV Placement Score, but does not meet the guidelines for exclusion from a Level IV 270-design institution, the counselor shall print an “ N ” on the line provided. Reason Code. When a “ Y ” is entered on the “ 180 Status ” line, enter the “ Reason ” code that describes the reason for exclusion from a Level IV 270- design institution based on the established guidelines. (Refer to DOM 61010.11.6 for these guidelines.) US Armed Forces (Box 95) Print a “ Y ” if the inmate answers “ Yes ” to the following question: “ Have you ever been a member of the US Armed Forces and were you honorably discharged? ” If the inmate answers “ No ” enter “ N. ” Once a response to this question is documented on a CDC Form 839, CDC Form 840, or CDC Form 841, it is not necessary to address the issue again. Current Institution and Facility (Boxes 96-102) Beginning with the first box, print the letters that abbreviate the name of the institution, Community Correctional Facility (CCF), Modified Community Correctional Facilities (MCCF), or RC where the reclassification process is being conducted. Use the approved abbreviation that has been assigned to each location. Print the letters assigned to each location in the first four boxes. Print the appropriate security level, subfacility, program, or camp number in the remaining boxes. Institution codes are as follows: ASP Avenal State Prison CAL Calipatria State Prison CCC California Correctional Center CCI California Correctional Institution CCWF Central California Women’s Facility CEN Centinela State Prison CIM California Institution For Men CIW California Institution For Women CMCE California Men’s Colony - East CMCW California Men’s Colony - West CMF California Medical Facility COR California State Prison, Corcoran CRC California Rehabilitation Center (Male inmates) CRCW California Rehabilitation Center (Female inmates) CTF Correctional Training Facility CVSP Chuckawalla Valley State Prison DVI Deuel Vocational Institution FSP Folsom State Prison HDSP High Desert State Prison ISP Ironwood State Prison KVSP Kern Valley State Prison LAC California State Prison, Los Angeles County MCSP Mule Creek State Prison NKSP North Kern State Prison PBSP Pelican Bay State Prison PVSP Pleasant Valley State Prison RJD Richard J. Donovan Correctional Facility SAC California State Prison, Sacramento SATF California Substance Abuse Treatment Facility and State Prison at Corcoran SCC Sierra Conservation Center SOL California State Prison, Solano SQRC San Quentin Rehabilitation Center SVSP Salinas Valley State Prison VSPW Valley State Prison For Women WSP Wasco State Prison When entering a CCF or MCCF abbreviation, print the first four letters assigned to each location in the first four boxes and print “ CCF ” in the remaining boxes. CCF and MCCF abbreviations are as follows: CCFs are: ADEL Adelanto BAKE Baker COAL Claremont Custody Center DELA Delano LASS Lassen LIVE Leo Chesney Center MCFA McFarland MESA Mesa Verde SHAF Shafter TAFT Taft MCCFs are: CENV Central Valley GOLD Golden State DESR Desert View VICV Victor Valley Print the following letters for inmates housed in Community Prisoner Mother Programs: • CPMP Community Prisoner Mother Program Examples: Central Valley Modified Community Correctional Facility is coded as: C E N V C C F Pelican Bay State Prison SHU is coded as: P B S P S H U County of Last Legal Residence (Boxes 103-105) Print the two or three letter OBIS code for the county name in the boxes available. This is a one-time entry for this incarceration. If the CLLR has already been recorded on the CDC Form 839 or CDC Form 841, leave these boxes blank. Refer to DOM § 61010.11.1 for application of the code for CLLR. ALA Alameda ORA Orange ALP Alpine PLA Placer AMA Amador PLU Plumas BUT Butte RIV Riverside CAL Calaveras SAC Sacramento CC Contra Costa SB Santa Barbara COL Colusa SBD San Bernardino DN Del Norte SBT San Benito ED El Dorado SCL Santa Clara FRE Fresno SCR Santa Cruz GLE Glenn SD San Diego HUM Humboldt SF San Francisco IMP Imperial SHA Shasta INY Inyo SIE Sierra KER Kern SIS Siskiyou KIN Kings SJ San Joaquin LA Los Angeles SLO San Luis Obispo LAK Lake SM an Mateo LAS Lassen SOL Solano MAD Madera SON Sonoma MAR Marin STA Stanislaus MEN Mendocino SUT Sutter MER Merced TEH Tehama MNO Mono TRI Trinity MOD Modoc TUL Tulare MON Monterey TUO Tuolumne MPA Mariposa VEN Ventura NAP Napa YOL Yolo NEV Nevada YUB Yuba Counselor Name (Boxes 106-114) The counselor shall print his or her last name and first initial in the boxes, in CAPITAL BLOCK letters, indicating that the CDC Form 840 is accurate and complete. 61020.19.9

62010.4 Considerations The following considerations shall be utilized in classification committee hearings: General • Inmates shall be present at initial classification hearings and at other classification committee hearings which may result in an adverse effect upon their conditions of confinement, except for declared emergencies which temporarily prevent the application of classification rules. • Security requirements, departmental needs, the inmate ’ s program needs and classification score are primary factors which affect institution and program placement. • Reclassification shall be an ongoing process of evaluating the inmate ’ s needs, interests and desires, keeping in mind individual, security, and public safety. • When a recommended transfer/program is deferred, the alternative shall provide for maximum program opportunities where possible. • Classification scores shall be recalculated at least every 12 months. 62010.4.1

53130.9.2.2 Credit Earning/Work Group Criteria The credit earning status and work group designations for the above listed special assignments shall be determined by the following: Light Duty Assignments Inmates determined to have long-term medical/psychiatric work limitations shall be processed in the following manner: • The inmate shall receive a medical/psychiatric evaluation to determine the extent of the disability and to delineate the capacity to perform work and/or training programs for either a full or partial workday. If the inmate is deemed capable of working only a partial work program, full credit shall be awarded for participation in such a program. • The medical/psychiatric evaluation shall be reviewed by a classification committee. • If the classification committee concurs with the light duty recommendation, the case shall be referred to the institution assignment officer. The assignment officer shall make an effort to provide an assignment which is within the institution ’ s resources and the inmate ’ s capabilities. Upon placement in the assignment, the inmate shall be reclassified into work/training group A-1. Such cases shall be scheduled for semi-annual review by medical staff and a unit classification committee. • If the classification committee disagrees with the medical program recommendation, the case shall be returned to the medical department with a CDC 128-G describing the difference of opinion or the rationale for the request for the second medical evaluation. Upon receipt of the second medical evaluation, the unit classification committee shall again review the case. If the committee disagrees with the second medical evaluation, it shall refer the matter to the institution classification committee for final determination of the inmate ’ s work group/credit earning status. Short-Term Medical/Psychiatric/Dental Unassignments or Lay-Ins Inmates who are sick and require a medical/psychiatric lay-in or a medical unassignment for 29 days or less shall retain their existing work group and utilize ETO during the authorized absent period. Sick time must be approved/authorized by the appropriate institution medical authority. The appropriate medical staff shall initiate a CDC 128-C specifying the reasons for the approval and the expected date that the inmate shall be able to return to work. The original shall be sent to the records office. The inmate shall be responsible for notifying their work supervisor. Sick time must be approved/authorized by the appropriate institution medical authority. The work supervisor shall record each day of the inmate's absence with the symbol “ E ” (excused). Long-Term Medical Psychiatric Unassigned Cases In cases where the medical condition necessitates that the inmate become medically unassigned for 30 days or more, the doctor shall initiate a CDC 128-C which shall indicate a date that the inmate shall be able to return to work. The original CDC 128-C shall be sent to the records office with copies to the assignment lieutenant and the classification committee coordinator in the inmate ’ s housing/program unit. The assignment lieutenant shall change the inmate ’ s status to medically unassigned pending reclassification. The classification committee shall confirm the inmate ’ s medical/psychiatric unassigned category and change the inmate ’ s work/training group status as follows: • Inmates in the general population shall be changed to work/training group A-2, involuntary unassigned, to be effective the thirtieth day of unassignment. • Inmates in lockup units who are in work/training group A-1 or B shall be changed to work/training group D-1, to be effective the first day of placement into Administrative Segregation. • Inmates in lockup units who are in work/training group D-1 or D-2 shall be retained in their respective D-1 or D-2 work/training group. Medical/Psychiatric DisabilityStatus Determination When an inmate has a disability that limits his/her ability to participate in a work, academic, vocational or other such program, medical/psychiatric staff shall document the nature, severity, and expected duration of the inmate’s limitations on a CDC Form 128-C. Medical/psychiatric staff shall not make program assignment recommendations/decisions on the form. The form shall be forwarded to the inmate’s assigned correctional counselor who will schedule the inmate for a classification committee review. The classification committee shall: • Have sole responsibility for making program assignment and work group status decisions. • Determine the inmate’s program and work group status based on the information on the CDC Form 128-C and feedback from staff from the affected work area, academic/vocational program, and the Inmate Assignment Lieutenant or Work Incentive Coordinator. Only when an inmate’s documented limitations are such that the inmate, even with reasonable accommodation, is unable to perform the essential functions of any work, academic, vocational or other such program, will the inmate be placed in one of the two following categories by the classification committee: • Temporary medical/psychiatric unassignment. When an inmate’s medically determinable physical/mental impairment is expected to last for less than six months. Inmates in temporary medical/psychiatric unassignment shall: • Be scheduled for classification review any time there is a change in his/her physical/mental impairment or no less than every six months for reevaluation. • Be assigned work group A-2 credit earning status if unassignment is for less than six months. • Be assigned work group A-1 credit earning status and appropriate privilege group retroactive to the first day of the temporary medical/psychiatric unassignment if the inmate’s condition lasts six months and the classification committee still cannot assign the inmate due to his/her impairment. • Medically disabled. When an inmate’s medically determinable physical /mental impairment is expected to result in death or last six months or more. The inmate’s credit earning status shall be in accordance with work group A-1 and privilege group A. On-The-Job Injuries On-the-job injuries shall be documented on CDCR Form 7219 by the CMO. With the exception of inmates assigned to work group F, inmates shall be retained in their existing work group until medically approved to return to work. Work group F inmates shall revert to work group A-1 effective on the date the CMO determines the on-the-job injury excludes the inmate from conservation camp placement providing that the CMO’s exclusion determination is within 29 days following the date of the inmate’s removal from co nservation camp assignment. If the CMO’s exclusion determination Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 449 is not within the 29 days, the inmate shall revert to work group A-1 effective the thirtieth day following the date of the inmate’s removal from conservation camp assignment. Medical/Psychiatric Inpatient Hospitalization Inmates determined to be in need of short-term (29 calendar days or less) inpatient care shall be retained in their existing credit earning category. In the event that a longer period of inpatient care is required, the attending physician/psychiatrist shall prepare a CDC Form 128-C for referral to a unit classification committee. The classification committee shall confirm the inmate ’ s inpatient unassigned category and change the inmate ’ s work/training group status as follows: • Inmates in the general population shall be changed to work/training group A-2, involuntary unassigned, to be effective the thirtieth day of unassignment. • Inmates in lockup units who are in work/training group A-1 or B shall be changed to work/training group D-1, to be effective the first day of placement into Administrative Segregation. • Inmates in lockup units who are in work/training group D-1 or D-2 shall be retained in their respective D-1 or D-2 work/training group. Medical/Psychiatric Treatment Categories Inmates who are assigned into the below list of medical/psychiatric treatment categories or transferred to a state hospital, unless otherwise specified, shall be deemed incapable of performing a work/training assignment. Inmates so designated shall be classified as work/training group A-1. Category H For inmates who require medical services and/or surgical care in an acute general hospital. This category is provided at CMF, CIM, COR, and CMC- East. Inmates with medical needs that cannot be met in CDCR hospitals may be transferred to a community hospital with the Warden ’ s approval. Category N For inmates with chronic medical illnesses requiring skilled nursing or intermediate level medical care. This program has licensed nursing staff on duty at all times and is provided at CMF, CMC-East, and CCWF. Female inmates requiring this level of service shall be transferred to a community hospital unless special arrangements can be made at the CIW ’ s infirmary. This category is not for inmates in infirmaries for undergoing short-term treatment of minor illnesses. Category I For inmates with major mental illness of psychotic magnitude requiring inpatient psychiatric hospitalization such as those with an acute, recurrent, or chronic illness which requires intensive treatment. This category includes inmates who are determined to be: • Acutely psychotic, severely depressed or suicidal. • Mentally ill inmates who are management problems, providing the psychosis warrants treatment in a hospital setting. Category I is provided at CMF and the Salinas Valley Psychiatric Program (SVPP) at SVSP and this designation shall be made by CMF or SVSP staff. Other institutions with inmates who appear to meet category I criteria shall transfer such cases to CMF or the SVPP for inpatient psychiatric observation pending category classification. Females requiring treatment in this category shall be referred to a state hospital. DMH The DMH also provides inpatient services for inmates who may be transferred from any CDCR adult institution pursuant to PC §§ 2684 and 2690. Inmates transferred to DMH and retained under the jurisdiction of the Department per PC §§ 2684 and 2690 shall be deemed incapable of performing a work/training assignment. Inmates so designated shall be classified as work/training group A-1. Experimental Treatment Inmates transferred to DMH to participate in a voluntary experimental treatment program per PC § 1364 shall be required to participate in a full-time credit qualifying work/training assignment in order to earn full work- time credit. For details concerning specifics of DMH psychiatric placements, refer to DOM § 53130.12. 53130.9.2.3

62010.8.5 Camp Classification Committee Each conservation camp shall establish a camp classification committee to provide routine classification for inmates assigned to the camp program. Composition Due to the isolation of most conservation camps, the presence of a captain, to act as chairperson is not required. A chairperson and two members shall comprise a quorum for camp classification hearings. • Lieutenant (chairperson). • CC-I (chairperson or alternate chairperson). • Sergeant. • Staff representative of camp contracting agency. Functions Camp classification shall: • Perform routine classification of inmates assigned to the camp programs including all functions designated for UCCs. 62010.8.13

52080.3.2 Classification of Rules Violation Report (RVR) A RVR shall be submitted to designated staff at a job classification not less than the level required to conduct serious disciplinary hearings for classification of the violation report. RVRs shall be classified as either administrative or serious. • Administrative. Criteria has been established in CCR 3314. • Serious. Criteria has been established in CCR 3315. The classification of a RVR determines the procedure to be followed in preparing for and in conducting a disciplinary hearing and the action that may be taken if the inmate is found guilty of the violation. After proper classification of a RVR, the offender receives a copy of the RVR. CDC Form 804, Notice of a Pending CDC-115 is placed in the inmate C-File. The CDC Form 804 is used to ensure that the inmate is not approved for release or transfer to another facility while there is a pending RVR. 52080.3.3

52080.27 Classification Committee Hearing on Segregated Housing Order A classification committee hearing for consideration and determination of the need to retain an inmate in segregated housing, for the reasons set forth in a segregation order, CDC Form 114-D, shall be held as soon as it is practical and possible to do so, but in no case longer than ten days from the date the inmate was initially placed in segregated housing, except for the following reasons: • The CDC Form 114-D has been withdrawn and the inmate has been returned to general population status. • A continuing state of emergency exists within the institution. Under such circumstances the hearing shall be held as soon as it is safe and practical to do so. The inmate shall be present at the classification hearing on an AD-SEG order except under the applicable conditions as described in CCR 3320(f) relating to disciplinary hearings. If the classification committee hearing is held without the inmate present, the reason shall be documented on the segregation order form. Any staff member assigned to assist the inmate shall be present at the hearing. 52080.27.1

61010.8 CDC Form 839, 840, and 841 Classification and reclassification of inmates will normally be made pursuant to the CDCR Inmate Classification Score System, except when in the exercise of the discretion and judgment of departmental officials it is deemed necessary to deviate from that classification score system. Deviations from the system shall be made on an individual case for the purpose of ensuring the safety of inmate(s), correctional personnel, and the general public as well as for special institutional and/or programming needs. 61010.8.1

61020.20.7 Special Case Factors This provides the opportunity to alert classification staff to special concerns, which should be considered in placement or program assignment. Begin by reviewing the CDC Form 839, prior CDC Form 840s, and CDC Form 841s for special case factors identified by counselors or CSRs, which need to be evaluated. Next, review relevant chronos and other documentation for any recent concerns. Information entered in this Section is only current information. Holds, Detainers and Warrants (Boxes 93-94) Review all relevant documents and the “ Detainers ” section of the C-file for holds. This item requires careful evaluation regarding the seriousness of the hold and the likelihood that the jurisdiction will exercise the hold at the end of the sentence. The importance of the hold for classification is the extent to which the prospect of an additional term to serve may motivate the inmate to escape. • Holds, Detainers, and Warrants for felony charges or USINS are coded “P” for potential or “A” for actual. • Code only those holds which are likely to result in an additional prison sentence or deportation. Exclude simple holds for probation only or parole violation where the commitment offense is the basis for the violation. After the CDC Form 841 has been submitted, record holds as follows: • When a potential USINS hold is identified, prepare and submit a new CDC Form 840 to OISB. • Prepare a new CDC Form 840 identifying a potential or actual hold if, as a result of classification committee review, the inmate is referred to the CSR or C&PR for more restrictive placement. • If the inmate ’ s placement is not impacted by the identification of a potential (other than a potential USINS hold) or actual felony hold, prepare a new CDC Form 840 recording the potential or actual hold at the inmate ’ s annual classification committee review or at the inmate ’ s next classification committee review requiring the completion of a score sheet, which ever comes first. Restricted Custody Suffix (Box 95) Enter an “ R ” in the box if a restricted custody suffix is to be applied pursuant to DOM § 62010.4.3.1. Eligible for Restitution Center (Box 96) The Restitution Center program allows inmates who meet program criteria to work in the community and repay their victims for monetary losses. Inmates are eligible for placement in the Restitution Center program pursuant to PC § 6228. Inmates are eligible for placement consideration if they meet the following criteria: • Have agreed or been ordered by the court to make financial restitution to a crime victim. • Have not served a prison term within the five years prior to the present conviction. • Do not have a criminal history of a conviction for the sale of controlled substances. • Do not have a criminal history of a conviction for a crime involving violence or sex. • Received a sentence of 36 months or less. • Present no unacceptable risk to the community. • Are employable. Inmates from any county are eligible for placement if they meet the criteria. A court ordered restitution to the victim, whether payable to the court, directly to the victim, or in any other manner, qualifies an inmate to participate. A restitution fine constitutes financial restitution to a crime victim; therefore a restitution fine meets the criteria for Restitution Center placement. There are no medical staff assigned to the Restitution Center. However, an inmate who is otherwise eligible for placement in a restitution center who requires regular monitoring/intervention by medical personnel may be considered if medically cleared on a case-by-case basis. In Box 96 enter a “Y” for “yes” if the inmate is eligible or enter “N” for “no” if the inmate in ineligible. This is a one-time entry for the duration of the inmate’s CDC Number unless the inmate’s eligibility changes from “Y” to “N.” If this information has already been entered on a score sheet, it is not necessary to enter it again. Level IV Design (Item H4) 180 Status. If a male inmate has a Level IV Placement Score, t he counselor shall make a determination regarding the exclusion of the inmate from a Level IV 270-design institution. If an inmate meets the guidelines for exclusion from a Level IV 270- design prison, the counselor shall print the capital letter “Y” on the line provided. If the male inmate has a Level IV Placement Score, but does not meet the guidelines for exclusion from a 270-design institution, the counselor shall print an “ N ” on the line provided. Reason Code. If a “ Y ” was entered on the “ 180 Status ” line provided, the counselor shall then enter the “ Reason ” code on the line provided that describes the reason for exclusion from a Level IV 270-design institution based on the established guidelines. The counselor shall enter the code that describes the reason for exclusion from a Level IV 270-design institution based on the established guidelines per DOM § 61010.11.6. US Armed Forces (Box 97) Print a “ Y ” if the inmate answers “ Yes ” to the following question: “ Have you ever been a member of the US Armed Forces and were you honorably discharged? ” If the inmate answers “ No ” enter “ N. ” After a response has been documented on the CDC Form 839, CDC Form 840, or CDC Form 841, it is not necessary to address the issue again. Current Institution and Facility (Boxes 98-104) Print the two, three, or four-letter abbreviation of the RC in the Boxes 98-101. Print RC or the security level in Boxes 102-104 referring to the facility where the case is presented to a CSR for placement. Inmates may go through an RC, but actually be processed at an institution. Also, out-of-state inmates may be delivered directly to an institution. In such cases, enter the abbreviation for the institution where the processing takes place. Refer to DOM § 61020.19.8 for abbreviations. Return Status (Boxes 105-107) Print RTC for an inmate who is a Parole Violator Returned to Custody. Enter WNT for an inmate who is a Parole Violator With a New Term. If an inmate is received as an RTC and the inmate’s status changes to a WNT after the CDC Form 841 is endorsed, do not submit a correction to correct these boxes. Caseworker Name (Boxes 108-116) The counselor shall print his or her last name and first initial in the boxes in capital block letters, indicating that the CDC Form 841 is accurate and complete. 61020.20.8

62010.5 Classification Scoring System The classification scoring system provides a standard evaluation for placement of inmates at the least restrictive institution, commensurate with their custodial requirements. Inmates are placed in institutions which are designated by custody levels IV (highest) to I (lowest), and they are encouraged with positive incentives to reduce their scores to permit transfer from higher custody facilities to those which have increased privileges, movement and programming. The classification scoring system determine s each inmate’ s custody level in relation to others for optimum use of departmental facilities. An inma te’ s score may change based on individual behavior and specific case factors. The Department may classify, transfer and house inmates apart from the classification scoring system when necessary to ensure staff, inmate and public safety. Exceptions shall be clearly documented on a CDC Form 128-G. 62010.6

62010.8 Institutional Classification Committees All decisions affecting transfer, program participation, supervision, security, housing, and safety of persons, shall be made by a classification committee composed of staff knowledgeable in the classification process. A chairperson and any two members of any committee shall comprise a quorum except for reentry classification actions. Decisions of classification committees shall be documented on a CDC Form 128-G and a copy given to the inmate. 62010.8.1

62060.3 Implementation Inmates must be referred to a Classification Committee for placement into the BMU. The Classification Committee acts to review those inmates who are currently or may become participants in the BMU. An inmate may be placed in the BMU for one or more of the following reasons: • Program Failure Program failure, as defined by the California Code of Regulations (CCR), Title 15, Section 3000. • Security Housing Unit (SHU) Offense as defined in CCR, Section 3341.5 If an inmate has been found guilty of an offense for which a determinate term of confinement has been assessed, whether imposed or suspended, or whose in-custody behavior reflects a propensity towards disruptive behavior, the inmate may be referred to a classification committee for placement in the BMU. Inmates currently serving a determinate SHU term whose in-custody behavior reflects a propensity towards disruptive behavior, which otherwise would not be eligible for additional SHU term assessment, shall be considered by the Institutional Classification Committee (ICC) for placement in a BMU upon completion or suspension of the SHU term. Inmates that have reached the Minimum Eligible Release Date (MERD) and have demonstrated an unwillingness to program in the general population may be reviewed by the Classification Committee for BMU placement consideration. • Gang Related Activity Any pattern, which consists of two or more documented behaviors which indicates an individual’s participation in gang related activity, may be grounds for placement in the BMU. Gang related activity is defined as behavior which indicates an inmate’s participation in a gang, prison gang, street gang or disruptive group as defined in CCR, Section 3000. Examples of this type of behavior include, but are not limited to: • Participating in gang related riots. • Participating in gang related batteries or physical assaults. • Distribution of property, material, or items in an effort to generate revenue for the purpose of financing/furthering the prison gang or street gang’s illegal activity (e.g. drug trafficking, extortion, etc). • Evidence of attempts to recruit others to participate in prison gang or street gang activities. • Participating, directly or indirectly, in any misconduct that could be related to a specific type of gang behavior (e.g. cadence, flagging, sagging, possession of gang graffiti, etc). • A history of participating in disruptive behavior or inciting violence and unrest. • Management Concern, as defined in CCR, Section 3000. 62060.4

62060.4 Classification Committee Hearing Inmates who meet the criteria for placement in the BMU program per Section 3334 shall be reviewed by a Classification Committee after initial placement in the BMU program. The Classification Committee shall review and approve the step change for each BMU inmate as recommended by BMU staff not less than every 30 days. The Classification Committee shall be responsible for providing the inmate with notification of the rules and intent of the BMU program. The CDC 128-G, Classification Chrono, shall clearly state that the inmate was informed of the reason for placement, the length of placement, and any additional action the inmate must take to successfully complete the BMU program. 62060.4.1

62060.5 Individualized Training Plan The Classification Committee shall complete an initial assessment and develop an Individualized Training Plan (ITP) within 14 days of placement into BMU. The ITP will be based on each inmate’s reason(s) for placement as outlined in CCR, Section 3334(b). Inmates shall be expected to meet the requirements established by the Classification Committee as outlined in the ITP. Inmates must remain disciplinary free and complete the ITP as directed by the Classification Committee before being released from the BMU. The ITP may include, but is not limited to, participation in departmentally approved cognitive behavior programs, and/or participation in self-help groups. In each case of the BMU placement, release from the BMU is based upon completion of the ITP established by the Classification Committee. Inmates retained in the BMU for failure to meet ITP requirements may have their BMU retention period extended. Inmates who have been retained beyond their initial placement period shall have their status reviewed every 30-days by a Classification Committee. 62060.6