Department Operations Manual

83040.1.2 Individualized Reintegration Plan The Individualized Reintegration Plan (IRP) will be developed by the participant and the contracted program staff. The IRP is a multidisciplinary plan that sets realistic short and long term goals for addressing the participant’s risks and needs. The contractor will update the IRP during monthly multidisciplinary team sessions. These sessions will include, at a minimum, the CC III, Parole Agent II (Specialist), and contract program staff. 83040.2

83040.3.1 Curfew Violation Sanction Guidelines (a) The following will serve as a guideline when a participant has violated established curfew restrictions. If the duration of the curfew violation falls within the following parameters: (1) Less than 20 minutes - the participant shall be verbally admonished; (2) 21-120 minutes - the Parole Agent II (Specialist) and unit supervisor shall case conference the issue and recommend suitability for continuing participation to the CC III; (3) Greater than 120 minutes or a second offense greater than 20 minutes - the participant may be removed from the private residence or facility by initiating Return to Institution (RTI) procedures. The unit supervisor shall case conference with the CC III to determine the participant’s suitability to remain in the community. 83040.4

83040.5 Intake Procedures (a) Participants are transported directly to the MCRP facility from the institution by the Statewide Transportation Unit. (b) Upon arrival of the participant at the facility, the Parole Agent II (Specialist) shall conduct an initial interview which shall include the following: (1) Review the CDCR Form 2289 with the participant, noting any Americans with Disabilities Act accommodations needed and input the information into the Disability and Effective Communication System (DECS). (2) Review the CDCR Form 1516-MCRP, including curfew and special requirements for participation with the participant. (3) Review the CDCR 128-B General Chrono, which includes an escape admonition, with the participant, and ensure that it is signed by the participant. (4) Install the electronic monitoring device and establish the electronic monitoring curfew inclusion range as well as any other applicable special requirements consistent with established procedures. (5) Collect a urinalysis sample (if applicable). (6) Update SOMS with the transport date and other case factors as necessary. (7) Follow up with Behavioral Health Reintegration (BHR) for an appointment if needed. (8) Review the COMPAS Case Plan (if available) with participant. If this is not accomplished on the day of release, review the COMPAS Case Plan within 10 working days. 83040.6

83040.8 Case Conference Review (a) The Case Conference Review shall be conducted no earlier than 60 days and no later than 90 days from the date of initial release to the facility and every six months thereafter. In conducting the Case Conference Review, the parole agent and unit supervisor shall: (1) Review the effectiveness of the current IRP and case plan and determine if modifications are appropriate or necessary. (2) Review the participant's behavior and compliance with their requirements of participation, curfew, IRP and case plan, and whether any program milestones were achieved. (3) Document results according to established procedures. (4) Provide a copy of the documented results to the CC III upon request. 83040.9

83040.11 Escape Following Arrival to the Program When DAPO is notified or has determined a participant has escaped, the Parole Agent II (Specialist) shall follow the procedures addressed in the DAPO Confidential Memorandum on Escape Procedures. 83040.12

83100.1.1 Inmate Operation of Motor Vehicle Procedures If approved by the CC III to operate a motor vehicle, the parole agent shall: • Make a copy of the participant’s valid driver’s license, current vehicle registration, and current vehicle insurance card, and place copies in the field file. • Enter vehicle information into the participant’s Vehicle History section in the Strategic Offender Management System. 83100.2

84020.3.1 Court Agent Warrant Processing Procedures The sole authority to issue a warrant for any parolee rests with the court for the county having jurisdiction. After the Notice Agent/Court Agent receives notification from the unit supervisor that the JCC Form CR-301, Warrant Request and Order is available in PVDTS and is ready to be submitted to the court, the Notice Agent/Court Agent shall: • File the JCC Form CR-301 with the court for review and signature by the judicial officer. If the warrant has already been entered into the California Law Enforcement Telecommunications System (CLETS) by the county, write “ Warrant Entered in CLETS ” across the top of the completed JCC Form CR-301. • Scan or upload the signed JCC Form CR-301 into PVDTS. • Provide a copy of the JCC Form CR-301 to the unit supervisor or designee for processing. • If the warrant request is denied by the judicial officer, return the JCC Form CR-301 to the unit supervisor or designee for processing. 84020.3.2

84030.1.3 Warrant Unit Procedures When a unit supervisor or Notice Agent/Court Agent uploads a signed JCC Form CR-301 into PVDTS, PVDTS will automatically notify Warrant Unit staff. Warrant Unit staff shall: • For after-hours warrants with a verbal authorization from a local on-call judge or magistrate: • Enter the information provided by the parole agent on the CDCR Form 2274, After-Hours Warrant Tracking Form. • Enter the warrant information into CLETS. • Upon receiving notice of the cancellation of a warrant, enter the abstract of the warrant into CLETS as a hold only. • Maintain the DAPO After-Hours County Warrant Request Log for all after-hours warrant requests. 84030.2

84040.4 Administrative Officer of the Day Responsibilities • Be aware of his or her scheduled AOD assignment and ensure avalibility during that assignement. • Notify the Warrant Unit, in writing, of any change of contact information or change to the regional AOD schedule. • Answer all calls and respond to messages. • Contact the Regional Parole Administrator, Deputy Director, or Director via the Warrant Unit if notified of a reportable incident. • Submit a written synopsis of any action taken on the CDCR Form 1698, Administrative Officer of the Day Record of Contact and submit the form to the unit supervisor of the affected unit no later than the next working day. 84040.5

84050.2 Purpose The purpose of this article is to identify and protect the privacy of the witnesses and/or victims who may present facts about the alleged parole violation(s) during the revocation and warrant process. 84050.3

84090.2 Purpose The purpose of this Article is to provide California Department of Corrections and Rehabilitation (CDCR), Division of Adult Parole Operations (DAPO) staff with procedures for the Mentally Disordered Offender (MDO) commitment process and transportation. 84090.3

85010.1 Policy It is the policy of the California Department of Corrections and Rehabilitation (CDCR), Division of Adult Parole Operations (DAPO) that all work produced by unit staff is subject to supervisory review. 85010.2

85010.2 Purpose The purpose of this section is to specify the role, functions, and responsibilities of the unit supervisor and Parole Agent II (Supervisor). 85010.3

85030.1 Policy It is the policy of the California Department of Corrections and Rehabilitation (CDCR), Division of Adult Parole Operations (DAPO) to abide by the California State Civil Service Rules and Regulations and the individual Bargaining Unit (BU) contracts governing the general duties and work hours of DAPO staff. 85030.2

85030.20 Morning and Evening Work Hours Work schedules shall include a minimum of four evenings/early mornings per month (evening meaning until at least 7:00 p.m., and early morning meaning starting at 6:00 a.m.). At least two of the four shifts must be evenings. These mandated evenings/mornings shall be in the field, except if previously waived by the unit supervisor. This waiver shall be the exception rather than the norm. Nothing in this section shall prohibit parole agents from scheduling additional voluntary evenings. 85030.21

85060.2.8 Special Procedures for Illegal Fireworks and/or Explosive Devices Any suspected illegal fireworks, explosive devices, or other hazardous materials shall not be moved. The parole agent shall clear the scene and immediately contact the law enforcement agency with jurisdiction over the area for assistance. 85060.2.9

85060.2.11 Special Procedures for Perishables Perishable items (e.g., produce, frozen foods, meat) shall not be seized as evidence according to the procedures in this article. If a law enforcement agency will not assist, the perishable item shall be photographed for evidentiary purposes. If the perishable item is evidence of poaching (e.g., animal carcass), the parole agent shall contact the California Department of Fish and Wildlife for assistance. 85060.2.12

85060.3.1 Evidence Storage and Retrieval Procedures When the unit supervisor receives an item to be stored in the evidence storage area, the unit supervisor shall make an entry on the CDCR Form 1221, DAPO Evidence Custodian Log. An entry shall be made on the log for each item of evidence. The unit supervi sor shall place the item in the parole unit’s evidence storage area. When an item is removed from the evidence storage area, the unit supervisor shall document the removal on the item’s line of entry on CDCR Form 1221. If an item is removed and later returned to the evidence storage area, a new line of entry shall be made. The CDCR Form 1221 shall remain stored inside the evidence storage area. 85060.4

85080.1 Policy It is the policy of the California Department of Corrections and Rehabilitation (CDCR), Division of Adult Parole Operations (DAPO) to abide by all applicable laws relative to the serving of subpoenas on its employees and staff. 85080.2

85080.5 Legal Documents When legal documents are delivered in person or by mail to the division’s headquarters, regional headquarters, or a parole unit, staff shall immediately contact the Litigation Coordinator for appropriate handling. Subpoenas may require personal appearance and/or production of documents (subpoenas duces tecum) at a court proceeding. Subpoenas can be issued by attorneys, public defenders, district attorneys, clerks of the court, or judges. Subpoenas can also be issued by the Grand Jury, State and Federal administrative agencies, and the Federal Bureau of Investigations. Legal documents include, but are not limited to, the following: • Subpoenas for personal appearance. • Subpoenas duces tecum. • Writ. • Summons. • Court Order. If the Litigation Coordinator is not available, staff should contact the CDCR Office of Legal Affairs (OLA) and ask for guidance on the acceptance and handling of the particular legal document. 85080.6