Department Operations Manual

83020.2.1 Community Transition Program Staff (a) The Classification and Parole Representative (C&PR) at the sending institution shall forward a copy of the CDCR Form 2234 to the DAPO Community Transition Program (CTP). Upon notification from the C&PR, CTP staff shall: (1) Within five working days, complete the Correctional Offender Management Profiling for Alternative Sanctions (COMPAS) Reentry Assessment, and Case Plan. (2) Notify the designated institutional social worker of the completion of the COMPAS tasks. (b) The institutional social worker will complete the Individualized Treatment and Rehabilitation Plan (ITRP). 83020.2.2

91020.8 Category "I" A classification of Category "I" for males and "I" or "Psychotic" for females is assigned to inmates who are believed to be: • Acutely psychotic, severely depressed, or suicidal. • Mentally ill inmates who are management problems, providing the psychosis warrants treatment in a hospital setting. 91020.8.1

91020.23.5 Contingency Recommendations Indicate recommendations to the classification committee if parole is denied. If a parole date is set, give pertinent information for the period in the facility prior to parole (e.g., whether further psychiatric evaluation should be made prior to release). Indicate basis for all recommendations. 91020.24

31040.4.5.3 Processing Requests for Reasonable Accommodation RAs are processed by the assigned RTWC, through the appropriate chain of command, to the HA, in consultation with OEW as needed or required. The RTWC can receive requests for RA from the requesting employee or any manager or supervisor who received a request for RA from an employee. The RTWC shall review the request for RA and/or medical documentation; work cooperatively with managers and/or supervisors to identify the essential functions of the employee’s position and discuss RA options; and make a recommendation to the HA regarding the request for RA. If the existence of a disability and/or the need for an RA is not obvious, upon receipt of a request for RA, the RTWC shall require the employee to provide medical documentation verifying: the functional limitations that affect the employee’s ability to perform the essential functions of his or her position; the need for a RA; the estimated duration of the RA ; and the health care provider’s expertise to certify the employee’s functional limitations and the need for a RA . Upon receipt of a request for RA due to pregnancy, the RTWC shall require the employee to provide medical certification from her health care provider containing: a description of the requested accommodation; a statement describing the advisability of the RA; the date upon which the need for the RA will become medically advisable; and the estimated duration of the RA. For peace officers, and other classifications that may be required to wear a protective vest, a vest re-fit may be necessary during the emplo yee’s pregnancy. A qualified individual with a disability is entitled to a RA, which may include reassignment to a vacant, budgeted position over other applicants and existing employees, when no accommodation is possible in the employee’s current position; however, when considering a reassignment or other RA, the CDCR is not required to: • Waive the essential functions of the job/classification; • Reduce or transfer the employee’s workload involving essential functions to another employee; • Create additional employment that would not otherwise have been created; • Discharge another employee; • Violate the terms of a collective bargaining agreement or Memorandum of Understanding, including post and bid rules; • Transfer another employee to create a vacancy for a disabled employee; • Promote or transfer any employee who is not qualified to perform the new job and/or who otherwise does not meet civil service requirements or minimum qualifications for such position; or • Provide an accommodation, if the accommodation creates an undue hardship for the CDCR. RAs shall first be considered within the employee’s current position without waiving the essential functions of the job. A RA may include the transfer of the employee to a vacant and budgeted, less strenuous or hazardous position, within the same classification, where the employee is still capable of performing all of the essential functions of his or her classification, when called upon to do so. A RA also can consist of job restructuring, which may include, but is not limited to, reallocation or redistribution of non-essential job functions in a position with multiple responsibilities. If an employee requests a transfer to a less strenuous and/or hazardous position, and a vacant, budgeted position within the same classification does not exist that can accommodate the employee’s restrictions, the employee may elect to continue working in his or her present position, performing all the essential functions of the position, with or without an accommodation, or take leave utilizing his or her own leave credits. The RTWC will refer employees to the FMLA Coordinator to discuss potential eligibility for protected leave under FMLA or CFRA, or if pregnant, to the Personnel Office for information on Pregnancy Disability Leave entitlements. If an RA within the employee’s current classification is not possible, alternate placement, in the form of a transfer or demotion, shall be considered as an RA of last resort. The interactive process shall occur prior to considering alternate placement; and this accommodation shall only be considered after all possible accommodations within the employee’s same classification have been explored. A transfer or demotion shall be considered if: • The employee can no longer perform the essential functions of his or her current position or classification, either with or without a RA; • CDCR cannot provide an RA in the current classification without undue hardship; or • There are no vacant, budgeted positions in the employee’s current classification for which the employee is qualified and can perform the essential functions either with or without a RA. Prior to transferring or demoting an employee, as an accommodation of last resort, documentation (including but not limited to, the employee’s request for RA, documentation of the interactive process, medical reports, a list of essential functions, the emp loyee’s current qualifications, State Application, and resume) must be submitted to OEW for approval and processing. The employee shall meet the minimum qualifications of any proposed position and must be able to perform the essential functions of the proposed position either with or without a RA. Transfers and demotions (except those that occur in compliance with USERRA) shall not result in a salary increase for the affected employee. However, CDCR is required to attempt to place the employee in the highest paid, vacant, budgeted position for which the employee meets the minimum qualifications. If the transfer or demotion is involuntary, the employee shall be given written notice of the medical action and appeal rights, at least 15 calendar days prior to the effective date of the transfer or demotion. (Government Code, Section 19253.5.) 31040.4.5.4

41010.3 Definitions -A- Access Ability and means to communicate with or otherwise interact with a system, to use system resources to handle information, to gain knowledge of the information the system contains, or to control system components and functions. Access Authorization The granting of permission to execute a set of operations in a computer system. Access Control The process of granting or denying specific requests to: 1) obtain and use information and related information processing services; and 2) enter specific physical facilities (e.g., federal buildings, military establishments, and border crossing entrances). Access Management Group A group that is responsible for access permissions granted to CDCR’s Information Assets, including the CDCR Network, and departmental applications and databases. Accountability The state of being liable, responsible and answerable. AISO Agency Information Security Office - Provides information security recommendations, guidance, and authority. AMS Application Maintenance and Support - Provides IT business application development, maintenance and support services spanning across all CDCR divisions, including adult and juvenile offenders, parole operations, and administration. Application Disaster Recovery Plan A plan devised to process a computer application (application) after is has been distrupted for some period of time. Asset Anything (tangible or intangible) that has value to CDCR. Authentication Authentication is the process of determining whether someone or something is, in fact, who or what it is declared to be. To access most technology services you must provide such proof of identity. In private and public computer networks (including the Internet), authentication is commonly used by requiring login passwords or passphrases; knowledge of such is assumed to guarantee that the user is authentic. Thus, when you are asked to “ authenticate ” to a system, it usually means that you enter your username and/or password for that system. Authorization In computing systems, authorization is the process of determining which permissions a person or system is supposed to have. In multi-user computing systems, a system administrator defines which users are allowed access to the system, as well as the level of privileges they are eligible to access (e.g., access to file directories, hours of access, amount of allocated storage space). Authorization can be seen as both the preliminary setting of permissions by a system administrator, and the actual checking of the permission values when a user obtains access. Authorization is usually preceded by authentication. Availability Assurance that the systems responsible for delivering, storing and processing information are accessible when needed, by those who need them. -B- Back-up A process by which data is copied in some form so as to be available and used if the original data from which it originated is lost, destroyed or corrupted. BIS Business Information System - A fully implemented automated business management system that creates, tracks, and reports all of the Department ’ s business transactions. Blog A web site containing frequent publications of personal thoughts and web links, coined from the words weblog, maintained for the purpose of commentary, or other material such as graphics or video. BPH Board of Parole Hearings - Conducts parole consideration; rescission, parole, revocation, and parole progress hearings for adult inmates and parolees. Business Continuity Management Program An ongoing governance process supported by senior management and resourced to ensure that the necessary steps are taken to identify the impact of potential losses, maintain viable recovery strategies and plans, and ensure continuity of products/services through exercising, rehearsal, testing, training, and maintenance. Business Continuity Plan (BCP) A plan that documents arrangements and procedures that enable an organization to respond to an event that lasts for an unacceptable period of time and return to performing its critical business functions after an interruption. -C- CALPIA California Prison Industry Authority - A State-operated agency that provides productive work assignments for offenders in California ’ s adult correctional institutions. CALPIA operates more than 60 service, manufacturing, and agricultural industries at prisons throughout California. CAS Corrections Application Solutions - Develops and maintains applications and systems used by divisions and programs throughout CDCR to support statewide offender, parole, and juvenile operations. CCHCS California Correctional Health Care Services - A department under federal receivership responsible for providing constitutionally adequate medical care to patient-inmates of the CDCR within a delivery system the state can successfully manage and sustain. CDCR Network The system of telecommunication devices, workstations, servers, and peripherals used to provide inter- and intra-facility connectivity that enable CDCR employees to access information assets and electronic communications. The CDCR Network is managed by the CDCR Enterprise Information Services (EIS) division and the Office of Technology Services (OTech). Chain E-mail or Letter E-mail sent to successive people. Typically the email contains directions for the recipient to forward the email to multiple people. The contents usually contain promises of good luck for the recipient or money if the directions are followed. Classification The assignment of information, including a document, to a category on the basis of its sensitivity concerning disclosure, modification, or destruction. Client (User) The individual or organization that utilizes a product. Community Transition Program (CTP) CTP obtains and utilizes information about offenders in order to develop and implement effective and specific reentry plans that maximize a parolee ’s opportunity to successfully reintegrate into the community. Component A component is defined in SAM § 5013 as any individually identified piece of hardware, such as the mainframe, tape drive, disk drive, power supply unit, controller, punch, reader, printer, modem, CRT, keyboard, remote device, and the like. Computer Contaminant Any set of computer instructions that, outside the intent and without the permission of the owner of such information, is designed to modify, damage, or destroy a computer, system, or network, or to record or transmit information within a computer, system, or network. Such contaminants include, but are not limited to, the group of self-replicating or self-propagating computer instructions commonly termed viruses, Trojans, and worms which are designed to affect computer programs or data, consume computer resources, modify, destroy, record or transmit data, or otherwise usurp the normal operation of the computer, system, or network. Computer Network Any system that provides communication among one or more computer systems and input/output devices including, but not limited to, display terminals and printers connected by telecommunication facilities. Computer Program or Software A set of instructions, or statements or related data, that when executed in actual or modified form cause a computer, system, or network to perform specified functions. Computer Security The technological safeguards and managerial procedures that can be applied to computer hardware, programs, data, and facilities to ensure the availability, integrity, and confidentiality of computer-based resources. This can also include assurance that intended functions are performed as planned. Computer Services Includes, but is not limited to, computer time, data processing, storage functions, other uses of a computer, system, or network. Computer System A device or collection of devices, including support devices but excluding calculators that are not programmable and not capable of being used in conjunction with external files, one or more of which contains computer programs, electronic instructions, input data, and output data, and which performs functions including, but not limited to, logic, arithmetic, data storage and retrieval, communication, and control. Computer-Based Tools Software or computer programs that improve or enable a user’s ability to configure and manage IT components. Confidential Information Information maintained by State agencies that is exempt from disclosure under provisions of the California Public Records Act (PRA) (GC § 6250 et seq.) or other applicable state or federal laws. All inmate, parolee, ward, and employee information that has not been explicitly defined as public information in §3261.2 of Title 15 should be treated as Confidential Information. Confidentiality Assurance that information is shared only among authorized persons or organizations. Breaches of confidentiality can occur when data is not handled in a manner adequate to safeguard the confidentiality of the information concerned. Such disclosure can take place by word of mouth, by printing, copying, e-mailing or creating other data. The classification of the information should determine its confidentiality and the appropriate safeguards. Correctional Offender Management Profiling for Alternative Sanctions (COMPAS) Enables CDCR to perform needs assessments and follow adult offenders from their intake at the reception centers through the completion of their parole supervision requirements. Cost Thresholds Cost thresholds are the set dollar amounts assigned to agencies based on their size and past experiences with Department delegations can be found at: http://www.cio.ca.gov/Contact_Us/staff_assignments.html CPAT California Parole Apprehension Team – Enhances public safety through parole intervention and parolee-at-large apprehension. Critical Application An application that is so important to the Department that its loss or unavailability is unacceptable. With a critical application, even short-term unavailability of the information provided by the application would have a significant negative impact on the health and safety of the public or Department employees, the fiscal or legal integrity of operations, or the continuation of essential programs. CTA California Technology Agency – State of California’s IT control agency. Custodian of Information An employee or organizational unit (such as a data center or information processing facility) acting as caretaker of an automated file or database. -D- DART Desktop Advanced Research Team – Provides system level operational support of all end-point devices. Data A representation of facts, concepts, or instructions in a formalized manner suitable for communication, interpretation, or processing by humans or by automated means. Data Classification Data Classification is the conscious decision to assign a level of sensitivity to data as it is being created, amended, enhanced, sorted, or transmitted. The classification of the data should then determine the extent to which the data needs to be controlled/secured and is indicative of its value in terms of Business Assets. The classification of data and documents is essential to differentiate between that which is of little (if any) value, and that which is highly sensitive and confidential. The classification of data helps determine what baseline security controls are appropriate. Data Processing Equipment Computers, network components, and other devices that facilitate, enable, or depend upon data communications. Network devices such as, but not limited to, routers, hubs, wires, and servers are data processing equipment. Data Processing Systems A system, including computer systems and associated personnel, that performs input, processing, storage, output, and control functions to accomplish a sequence of operations on data. Data Security Protecting data from unauthorized access, modification, destruction, or disclosure. Data Transmission The conveying of data from one functional unit to one or more additional functional units through the transmission of signals by wire, radio, light beam, or any other electromagnetic means. DEC Disability Effective Communications System – An IT program created and maintained by EIS that ensures that inmate and parolee due process rights are recognized by identifying and accommodating their disabilities and effective communication special needs. Decentralized Applications Systems that run on more than one computer in geographically separated locations. The term also refers to systems that are not supported by a single organization, such as EIS. Defect A variance from specifications/standards or an attribute/function not contained in the software requirements specifications. Denial of Service An attack that prevents or impairs the authorized use of networks, systems, or applications by exhausting resources. Deputy Director Operations Responsible for all aspects of EIS’s day -to-day operations. Development Activities or costs associated with the analysis, design, programming, staff training, data conversion, acquisition, and implementation of new IT applications. Disaster Recovery Operation The act of recovering from the effects of a disaster or disruption to a computer facility, and the preplanned restoration of facility capabilities. Disaster A human or natural occurrence causing destruction and distress, after which a business is deemed unable to function. Disaster Recovery The ability of an organization to respond to a disaster or an interruption in services by implementing a disaster recovery plan to stabilize and restore the organization’s critical functions. DRP Disaster Recovery Plan – The management approved document that defines the resources, actions, tasks and data required to manage the technology recovery effort. Usually refers to the technology recovery effort. This is a component of the Business Continuity Plan. Documentation Information about how specific applications are constructed, maintained, and used. It includes, but is not limited to, system and program design specifications, record formats, report layouts, program source and object code, job control language specifications, run instructions, key entry instructions, and data definitions. DRD Tracker Discharge Review State Tracker – Creates a calendar-based event driven solution which allows field agents and case records staff to determine when a parolee is due for a Discharge Review. -E- E-mail Written communication transmitted electronically using computers connected to network(s). Today ’ s email systems are based on a store- and-forward model. Email servers accept, forward, deliver and store messages. Neither the users nor their computers are required to be online simultaneously; they need connect only briefly, typically to an email server , for as long as it takes to send or receive messages. EdCATS Education Classroom Attendance Tracking System – Allows teachers to log academic and vocational classroom hours and track milestones achieved by students while attending those classes. EIS Enterprise Information Services – A division of CDCR responsible for the enterprise-wide execution of all IT systems and services. Electronic Data Processing (EDP) Equipment EDP equipment is defined as: • Central processing units and all related features and peripheral units, including processor storage, console devices, channel devices, etc. • Minicomputers, microcomputers, personal computers, and all peripheral units associated with such computers. • Special purpose systems including word processing, magnetic ink character recognition, optical character recognition, photocomposition, typesetting, and electronic bookkeeping. • Communications devices used for data transmission such as modems, data sets, multiplexors, concentrators, switches, local area networks, private branch exchanges, network control equipment, and microwave or satellite communications systems. • Input-output (peripheral) units (off-line or on-line) including: terminals, card readers, optical character readers, magnetic tape units, mass storage devices, card punches, printers, computer output to microfilm converters, video display units, data entry devices, FAXs, teleprinters, plotters, or any device used as a terminal to a computer, and control units for such devices. Encryption Data encryption is a means of scrambling or ciphering the data so that it can be read only by the recipient – the person(s) holding the ‘key’ – a password of some sort. Without the ‘key,’ the ciphered data cannot be opened and read. Enterprise Architecture (EA) The CDCR unit responsible for managing CDCR’s enterprise architecture program, a strategic practice for maintaining the IT architecture portfolio to facilitate more informed and effective IT decisionmaking, both strategically and operationally. This includes, but is not limited to, the Business, Application, Information/Data, Technical, and Security Architecture domains. eOMIS Electronic Offender Management Information System – A real-time application that increases the availability of accurate and complete offender information so CDCR can more efficiently manage inmates. ERMS Electronic Records Management System – A document management system that provides a digitally scanned and uploaded central records repository. EWACS Enterprise Web and Collaboration Solutions – Provides web application development, operational support, and end user support for the enterprise. Develops public and internal facing web and client-based applications that meet various business needs. -F- Failure Inability of a product or service to perform its required functions within previously established limits. FIS Field Information System – Documents all contacts by parole agents with juvenile offenders. Forwarded E-mail E-mail resent from an internal network to an outside point, whether internal or external to CDCR. -G- Guideline A description that clarifies what should be done and how to achieve the objectives set out in policies. -H- Handheld Computer Synonym for Personal Digital Assistant. Hardening A defense strategy to protect against attacks by removing vulnerable and unnecessary services, patching security holes, and securing access controls. Hardware The physical equipment or machinery (computers, terminals, printers, disc drives, etc.) used in IT systems. HAWI Holds and Warrants Interface – Easily accesses parolee information to automate the issuance of holds and warrants. High Risk Confidential Information (HRCI) Non-public information that if disclosed could result in a significant harm (including financial, legal, risk to life and safety or reputational damage) to the CDCR or individual(s). Examples of HRCI include, but are not limited to, information such as the following: • Personally identifiable information such as person’s name in conjunction with the person’s Social Security Number, credit or debit card information, individual financial account, driver’s license number, state ID number, passport number, or a name in conjunction with biometric information; • Personal health information such as any information about health status, provisions of health care, or payment for health care information as protected under HIPAA; • Correctional Offender Record Information • Information that if disclosed would “reveal vulnerabilities to, or otherwise increase, the potential for an attack on an IT system of a public agency.” Examples include, but are not limited to, firewall and router configurations, server names, IP addresses, and other system configuration details; • Any documentation of information which contains information or data within any Gang Database. • Records of investigations, intelligence information, or security procedures. This includes, but is not limited to, information identifying confidential informants. -I- Information Assets All categories of information existing in any form, including electronic or hard copy that is stored, used, or created by CDCR and have value to the organization. Information Governance The process of official enterprise-level decision making for CDCR information standards to ensure the effective, efficient, and secure use of CDCR information. This includes officially making and adopting Data Classification decisions for CDCR information. Information Integrity The condition in which information or programs are preserved for their intended purpose, including the accuracy and completeness of information systems and the data maintenance within those systems. Information Owner Group(s) or person(s) responsible for individual and/or collective decision-making regarding specific CDCR Information Assets. This includes decision-making regarding the appropriate use, access, controls, and Data Classifications for those Information Assets. Information Processing The systematic performance of operations upon data such as handling, merging, sorting, and computing; synonymous with data processing systems. Information Security The protection of information from a wide range of threats in order to ensure business continuity, minimize business risk, and maximize return on investments and business opportunities. Information exists in many forms: printed or written on paper, stored electronically, transmitted by post or electronic means, on films, and spoken. Information Security Incident An information security incident is indicated by a single or a series of unwanted or unexpected information security events that have a significant probability of compromising business operations and threatening information security. Information Security Standards and Guidelines (ISSG) Compilation of the standards and guidelines comprising CDCR’s program to ensure the protection and security of information asssets. Information Technology All computerized and auxiliary automated information handling, including: Systems design and analysis; conversion of data; computer programming; information storage and retrieval; voice, video, and data communications; requisite system controls; simulation; and, all related interactions between people and machines. Input-Output Unit/Device The equipment used to communicate with a computer; commonly termed I/O (Input/Output). Instant Message (IM) A type of communications service that enables a user to exchange text messages in real time among two or more individuals logged into a particular instant messaging system from a computer workstation. Integrity As it pertains to data, is the assurance that the information is authentic and complete. Ensuring that information can be relied upon to be sufficiently accurate for its purpose. The integrity is not only whether the data is correct, but also whether it can be trusted and relied upon. Internet The World Wide Web (WWW), consisting of a network of networks. Intranet A term that refers to a closed network of networks. In the context of CDCR, it refers to the web portal used for hosting information and documents for internal CDCR users only. IS Infrastructure Services – Creates, maintains, and supports all enterprise data activity necessary to facilitate CDCR ’ s current and future business needs as well as provide ongoing operations, production implementation, and control in a secure manner. ISC Information Security Coordinator – Each entity ’ s ISC is responsible for ensuring that applicable CDCR IT security policies and procedures are followed. IT CSFO IT Customer Service and Field Operations – Provides quality service, guidance and direction to customers in order to support their business needs by implementing cost-effective, innovative technologies and adopting operational IT best practices and standards. ITPSP IT Policy and Strategic Planning – Drives enterprise IT planning efforts necessary to support the Agency ’ s mission and future investments while ensuring compliance with national, State and local mandates. -J- - K- -L- Law Enforcement Automated Data System (LEADS) Parole LEADS is a web-based computer system that provides local California law enforcement agencies with information on CDCR parolees. Life Cycle The anticipated length of time that the IT system or application can be expected to be efficient and cost-effective and can continue to meet the agency ’ s programmatic requirements; synonymous with operational life of a system. LINX Link Investigation and Network Cross-Reference – Centralized web-based application that contains inmate gang affiliations and validation for adult offenders. Local Area Network A Local Area Network (LAN) is a computer network consisting of telecommunications devices such as routers, hubs, switches, firewalls, and computers such as workstations, servers, and peripheral devices. LSTS Lifer Scheduling and Tracking System – Supports the inmates sentenced to life parole suitability hearing process. -M- Mainframe Refers to large computers typically housed in a data center environment and running legacy systems. Mainframe computers have security components, such as Resource Access Management Systems, integrated into the operating system and can support many hundreds of users simultaneously. Malicious Software Malicious software, or malware, is any set of computer instructions that, outside the intent and without the permission of the owner of such information, is designed to modify, damage, or destroy a computer, system, or network, or to record or transmit information within a computer, system, or network. Such contaminants include, but are not limited to, the group of self-replicating or self-propagating computer instructions commonly termed viruses. Trojan Horses and worms are designed to affect computer programs or data, consume computer resources, modify, destroy, record, or transmit data, or otherwise usurp the normal operation of the computer, computer system, or computer network. Malware includes computer viruses, computer worms, Trojan Horses, most root kits, spyware, dishonest adware and other malicious or unwanted software. MDO Mentally Disorder Offender – Database that tracks MDO holds, creates hearing schedules, generates confirmation letters for evaluators and attorneys, and tracks MDO cases. Mission-Critical Applications Applications defined by CDCR that support business activities or processes that cannot be interrupted or unavailable for the Recovery Time Objective (RTO) defined by the agency without significantly jeopardizing the organization. -N- Need-to-Know Refers to a person having both a legitimate right and a reason to obtain information. NIST National Institute of Standards and Technology – A measurement standards laboratory which is a non-regulatory agency. NIST promotes innovation and industrial competitiveness by advancing measurement science, standards, and technology. -O- OBITS Offender Based Information Tracking System – Mission critical master record for all juvenile offender activity that feeds information into multiple systems. One-Time Costs Costs occurring only once that are associated with the analysis, design, programming, staff training, data conversion, acquisition, and implementation of new IT applications. Operational Life See Life Cycle. Operations Activities or costs associated with the continued use of IT applications. Operations include personnel associated with computer operations, including network operations, job control, scheduling, and key entry. It also includes the costs of computer time and other resources needed for processing. See SAM Section 4819.2. OTech Office of Technology Services – Provides IT services to many state, county, federal and local government entities throughout California. Owner of Information See Information Owner. -P- PACATS Parolee Automated Cash Assistance Tracking System – Tracks cash assistance provided to parolees throughout the state, separated by assistance type. PAL Trax Parolee At Large Tracking System – Tracks CPAT agent caseloads. Parole-LEADS See Law Enforcement Automated Data System. Personal Digital Assistant (PDA) Palm-sized computer that syncs with a computer workstation and allows users to refer to information from the workstation without having to print it out. Schedules, e-mails, documents, and spreadsheets as well as reference material such as dictionaries and phone lists can be stored and accessed as needed on the device. PDAs often are capable of wireless connectivity with LANs and the Internet. Personally Identifiable Information Personally Identifiable Information (PII) is the manifestation of an individual’s first name or first initial and last name, in combination with one or more of the following: • Social Security Number; • Driver’s license number; • State issued ID card; • Credit or debit card number in combination with any required security code or password that could permit access to an individual’s financial account; • Medical information, history, mental or physical condition, treatment or diagnosis by a health care professional; • Health information, policy number or subscriber ID, unique identifier, or any information in an application and claims history, including any appeals records. Physical Security The measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard them against unauthorized access, damage, and theft. Post Implementation Evaluation Report (PIER) The review of a computer, computer system, or computer network that has been in operation for at least six months and no longer than two years for the purpose of matching the requirements of the system against what has been produced so as to ensure that stated requirements have been met. Policy Overall intention and direction as formally expressed by management. PPPMA Policy/Planning, Project Management and Acquisitions is the EIS unit responsible for EA, PPRM, QPAC, and ITPSP. PPRM Portfolio, Project and Resource Management is the EIS unit that improves the management of IT investments by utilizing project and portfolio managements tools; incorporating proven methodologies; and following best practice disciplines to assist in the identification, ranking, and justification of investments and the implementation of funded projects. PRAS Parole Restitution Application System – Tracks original court ordered restitution payments and balances. Privacy The right of individuals and organizations to control the collection, storage, and dissemination of information about themselves. Process The work activities that produce products, including the efforts of people and equipment. Product The output of a process, including the goods and services produced by individuals and the organization. Production Application A computer-based process that stores, manipulates, or reports departmental information. Program In the IT field, a program is the set of instructions by which a computer operates to accomplish a specific task. Program Application Manager Department supervisory and management staff responsible for managing or supervising employees ’ use of an automated file or database. Programming Detailed design encompassing the actual development and writing of program units or modules. Project A planned sequence of tasks to respond to a problem or opportunity; an activity with a beginning and an end and containing a set of resources. Proprietary Software Software packages which are developed by independent vendors and marketed to users. Protected Health Information Individually identifiable information in electronic or physical form created, received, or maintained by health care organizations such as health care payers, providers, plans, and contractors. State laws require special precautions to protect from unauthorized use, access or disclosure. Protected Personal Information Information that identifies or describes an individual and must be protected from inappropriate access, use, or disclosure as defined in applicable state and federal laws. Protecting Sensitive Information Typically means providing for one or more of the following: • Confidentiality – Disclosure of the information must be restricted to designated parties. • Integrity – The information must be protected from errors or unauthorized modification. • Availability – The information must be available within some given timeframe (i.e., protected against destruction). (NIST Computer System Laboratory CSL Bulletin 92-11.) Public Information Information maintained by State agencies that is not exempt from disclosure under the provisions of state or federal laws. Public Information is open to inspection by any person during normal business hours (PRA § 6253(a)). -Q- QPAC Quality Project Authority and Compliance – Staff in EIS that advocates for CDCR’s IT projects to Control Agencies for the purpose of securing project authority and funding approval, as well as the project’s successful completion. Quality The extent to which a product meets the expectations and requirements of the user. Quality Assurance (QA) (1) A staff function designed to support line management in performing the Quality Control function. As such, QA identifies the processes (both good and bad) which affect quality, and is used to advise management of such effects. A management decision may then be necessary to ensure that QC techniques are implemented and maintained; and, (2) The function that uses measurement and analysis to continually improve processing, procedures, and standards so that management can be reasonably assured of their staff following such methods, procedures, and standards, as well as staff’ s ability to produce products which meet specified requirements. Quality Control (QC) (1) The collection of activities to ensure that defects are neither made nor implemented. While QA monitors the processes involved in the production cycle, QC is an integral part of work and is the responsibility of each employee; and, (2) A line function used to measure quality associated with specific products or services. QC is the responsibility of each IT area, and it is the function responsible for the quality of the work being done within a specific area or for a specific project. -R- Recovery Point Objective (RPO) The maximum amount of data loss an organization can sustain during an event. Recovery Time Objective (RTO) The period of time within which systems, applications, or functions must be recovered after an outage (e.g. one business day). RTOs are used as the basis for the development of recovery strategies, and as a determinant as to whether or not to implement the recovery strategies during a disaster situation. Requirement The specification(s) for satisfying a user need is associated with a standard by which the satisfaction of that need can be measured. Resource Access Management Facility An application within IBM-based computer systems that reviews logons, passwords, and permissions before permitting access to information. Risk In the context of information systems, the likelihood or probability that a loss of information assets or breach of security will occur. Risk Analysis The process of identifying the vulnerabilities and threats to an organization by assessing the critical functions necessary for an organization to continue business operations, and defining the controls in place to reduce organization exposure and evaluating the cost for such controls. Risk Assessment Overall process of risk analysis and risk evaluation. Risk Evaluation The process of comparing the estimated risk against given risk criteria to determine the significance of the risk. Risk Management The process of coordinating activities to direct and control the organization with regard to risk. -S- Sensitive Information Information maintained by State agencies that requires special precautions to protect it from unauthorized use, access, disclosure, modification, loss, or deletion. Sensitive information may be either Public or Confidential. It is information that requires a higher than normal assurance of accuracy and completeness. The key factor for Sensitive Information is that of integrity. Typically, Sensitive Information includes records of financial transactions and regulatory actions. Smartphone A cellular telephone with built-in applications and Internet access. Smartphones provide digital voice service as well as text messaging, e- mail, Web browsing, still and video cameras, MP3 players, video viewing and often video calling. In addition to their built-in functions, smartphones can run a myriad of applications, turning the once single- minded cellphone into a mobile computer. Software Programs, procedures, rules, and any associated documentation pertaining to the operation of a system. (Contrast with hardware.) Spam Unauthorized and/or unsolicited electronic mass mailings. Stakeholder A person, group, organization, member, or system who affects or can be affected by an organization’s or system’s actions. -T- Threat The potential cause of an unwanted incident, which may result in harm to a system or organization. -U- Unauthorized Disclosure The intentional or unintentional disclosure of confidential information to people inside and/or outside the CDCR who do not have authorization predicated on a “need to know” basis. Unit Testing Testing performed on a single, stand-alone module or unit of code. User Identification (ID) The logon name an individual user to access a computer or network system. User of Information An individual having specific limited authority from the owner of information to view, change, add to, disseminate, or delete such information. -V- Validation The process of comparing a product in any stage of its development with specified requirements to determine whether the correct product is being produced. Virus Small but insidious piece of programming code that attacks computer and network systems through contaminated (infected) data files, introduced into a system via email, portable storage media or the Internet. The code attaches itself to the target computer ’s operating system or other programs, and may automatically replicate itself to spread to other computers or networks. Vulnerability A weakness of an asset or group of assets that can be exploited by one or more threats. -W- Wide Area Network (WAN) Two or more LANs connected together. A communications network that uses devices over telephone lines, fiber-optics, satellite dishes, or radio waves to span a larger geographic area that can be covered by a LAN. Wireless Referring to communications transmitted without wires, such as radio, microwave, or infrared. Workstation Any device commonly called a microcomputer, personal computer, or terminal used for processing, storing, or sending information. Worm A computer worm is a standalone malware computer program that replicates itself in order to spread to other computers. Often, it uses a computer network to spread itself. WWW An abbreviation for World Wide Web. See Internet . -X- -Y- -Z- 41010.4

62010.4.2.1 Adverse Effect Substantially, adverse effects are: • Involuntary transfer to a higher level institution not commensurate with the inmate ’ s classification score. • Increased custody level. • Involuntary placement in segregated housing. • Involuntary removal from an assigned program. • Placement in a reduced work credit group. Classification Actions Classification actions that may result in adverse effect require: • Written notice to inmate of proposed action and reasons for the action at least 72 hours prior to the hearing. • Delay of the hearing at least 72 hours at the inmate ’ s request when an adverse action is proposed at a classification hearing. If the action cannot be postponed, a CDC Form 128-G will document the reasons. If the inmate waives the 72-hour period, the waiver shall be documented on the CDC Form 128-G. • A counselor/staff assistant may be requested by the inmate to prepare a defense or understand the issues involved in cases not requiring immediate action. Notice When a classification hearing includes the consideration of a newly calculated or recalculated classification score, the inmate shall be provided with a copy of the completed form at least 72 hours in advance of the hearing. The inmate may contest the classification score in the hearing and may appeal the score and hearing results. Form of notice: • The person referring the inmate to classification shall prepare the CDC Form 128-B-1, Notice of Classification Hearing. • A copy of the CDC Form 128-B-1 will act as notification when presented to the inmate. • If the inmate has been served with a CDC Form 114D, Order and Hearing for Placement in Segregated Housing, it is not necessary to complete a CDC Form 128-B-1. 62010.4.3

33010.22.3 Responsibilities Organization The organization (e.g., parole region, facility) experiencing the budget reduction, closure of an office, deactivation, etc. provides OWP with a written notice describing the cause of the surplus and need for involuntary transfer and sends a copy to the Office of Labor Relations (OLR) and the Regional Accounting Office. The classifications and the names of all employees holding appointments in those classifications shall be listed. Any special circumstances surrounding the need for involuntary transfer should be explained. A contact person from the organization shall be identified to act as liaison between the organization and OWP on the process. CDC Form 1822, Involuntary Transfer Worksheet, and Request to Implement Involuntary Transfer Process are to be completed and attached to the memorandum to OWP. It is imperative that OWP be notified as soon as the anticipated involuntary transfer of employees is realized. Ninety days advance written notice will ensure sufficient time for OWP to effect the involuntary transfer of surplus staff. This advance notice will relieve the organization of their surplus situation in a timely manner. Office of Workforce Planning Upon receipt of written notice of an anticipated need to involuntarily transfer employees, OWP staff will review the request, outline the process, and meet with organization staff to discuss the process. There may be specific Bargaining Unit (BU) requirements, seniority calculations, or other considerations to be made prior to the movement of employees. It is essential to carefully review the current MOU for the method of seniority calculation to be used for involuntary transfer. The need to involuntarily transfer employees often varies in that a “surplus” of employees may or may not require that the seniority of all employees in the classification is calculated to ensure that the least senior employees are transferred. Following are conditions under which involuntary transfer may be necessary: • There are 50 employees in the classification of Office Assistant (OA) (Typing) (T) and the program has 50 authorized budgeted OA (T) positions. The program is required to reduce their OA (T) positions by 10 percent which equates to five positions. In order to identify the five least senior employees who will be subject to involuntary transfer to vacant OA (T) positions elsewhere in the Department, seniority must be calculated for all 50 employees. OWP will order seniority from CalHR and effectuate the involuntary transfer of the five least senior employees. • The closure and movement of an office. • A field office is being closed due to the conclusion and nonrenewal of the lease. Another office in another location has been obtained and leased for a lesser cost. Transferring the employees to the new office location would not necessitate seniority calculations, as long as all the employees are being transferred to the same location (new office). However, the employees and affected unions must be given notice consistent with policy, applicable laws, and MOUs. OWP would initiate the notices. • Abolishment of a program. • A vocational program is abolished. There are two positions and both are filled. This classification is used elsewhere in the Department. The classification is frozen through the DROA process. o OWP staff and the Institutional Personnel Officer explore options available to the affected employees such as voluntary transfer to other classifications. • If there are other vacant positions in this classification in the Department, OWP will order seniority scores from CalHR and implement the involuntary transfer of staff. If the vacant positions exist in separate locations, the most senior employee is offered first choice. • OWP prepares and assures the delivery of CDC Form 1822, in accordance with this policy, applicable laws, MOUs, or other negotiated agreements between the State and the unions. Office of Labor Relations The OLR receives a copy of the initial notice sent to OWP of the possible involuntary transfer of employees. The OLR staff reviews any MOU restrictions or requirements with regard to those represented employees affected by an involuntary transfer. Notification of the union(s) is made by OLR staff. If requested by the union, a meet-and-confer on impact will be scheduled. A coordinated effort between OWP and OLR is essential to effectuate a smooth transition of affected employees. Accounting Services The Relocation Coordinator located at Sacramento Accounting Office (SAO) receives a copy of the initial notice sent to OWP of the possible involuntary transfer of employees. The SAO will address any concerns of the employee(s) regarding claiming relocation and moving reimbursement after CDC Form 1822 has been delivered. Upon authorization for the move, the SAO will send a moving and relocation package to the employee. The STD Form 255, Moving Service Authorization, is included in the package to the employee. The employee may receive relocation payment or reimbursement of actual and necessary moving, traveling, lodging, and meal expenses when the employee is required to change residences, as a result of an involuntary transfer for the advantage of the State or a transfer in lieu of layoff. The actual and necessary relocation expenses incurred by a relocating employee, both before and after the change of residence, are defined and controlled pursuant to the State Administrative Manual (SAM) 0721 through 0774, 3800 through 3885, 8572.1 and DPA Rules 599.714 through 599.724. Actual and necessary moving expenses include the following (the amounts are subject to change; consult with the SAO for current per diem rates, etc.): • Meals, lodging, and incidental expenses while locating a permanent residence at the new headquarters within the limits of CalHR Rules 599.721 and 599.722. Relocation per diem is allowed up to a maximum of 60 days and shall terminate immediately upon establishment of a permanent residence. o The BU contract should always be referenced to obtain per diem and other expense allowances at the time the transfer is to be made. • Although some expenses do not require receipts in order to receive reimbursement, the employee should retain sufficient documentation as proof that the amounts claimed do not exceed actual expenses in the event they are audited by the Internal Revenue Service. • Movement of household goods are allowed within the limitations of CalHR Rules 599.718 and 599.719. • Expenses incurred for dissolution of the household and/or establishment of the new household are allowed in accordance with CalHR Rule 599.715. • Expenses incurred for the actual and necessary cost to sell a residence will be reimbursed as determined by prevailing practices within the area of the sale and within the limitations of CalHR Rule 599.716. • The settlement of an unexpired lease agreement up to the maximum of one year will be reimbursed within the limitations of CalHR Rule 599.717. When involuntary transfer is utilized in lieu of employee layoff and/or due to budget reductions, the Department may negotiate a lesser relocation package than the procedures listed above. The above procedures and rules are governed by CalHR, SAM, and the employee’s BU contract; however, the Department has the discretion to modify or eliminate certain portions of the relocation expense reimbursement with the agreement of CalHR and the appropriate BU. An example of a modified package may include 30 days of per diem expense, 30 days of storage, movement of household goods, and the elimination of the sale of residence reimbursement. Upon receipt of a Std. Form 262, Travel Expense Claim, the SAO will process the claim within 30 days. Employee The employee may waive the 30-day or 60-day notice and choose to report to the new headquarters at an earlier date; however, no employee shall be coerced or forced to waive his/her right to such notice. Employees shall be assured that they will not be subject to reprisal, if they do not waive this right. An employee has the right to file an appeal with CalHR, if he/she believes the involuntary transfer is being made for the purpose of harassment or discipline. An employee faced with involuntary transfer cannot elect to voluntarily demote and displace a lower senior employee in order to remain at the “old headquarters.” An employee who refuses an involuntary transfer may seek a permissive transfer to another agency; seek a permissive transfer to a vacant position in the Department; resign in lieu of the transfer; or retire, if eligible. If the employee fails to report to the new headquarters as instructed, he/she may be separated (Absent Without Leave {AWOL}) five working days after the effective date of the involuntary transfer (in accordance with the California Supreme Court decision Coleman vs. DPA and General Services), or be subject to other types of adverse action. For BU 6 employees, the MOU recognizes additional procedural steps when processing an AWOL separation. Therefore, the Department may elect to use the Adverse Personnel Action procedures to process an AWOL separation for BU 6 employees. When making a determination as to which process to use, program staff should consult with OLR and OWP for guidance. 33010.23

53130.6 Privileges Revised December 14, 2012 Privileges for each work/training incentive group shall be those privileges earned by the inmate. Inmate privileges are administratively authorized activities and benefits required of the Secretary of the CDCR, by statute, case law, governmental regulations, or executive orders. Inmate privileges shall be governed by an inmate ’ s behavior, custody classification and assignment. A formal request or application for privileges is not required unless specified otherwise in this section. Institutions may provide additional incentives for each privilege group, subject to availability of resources and constraints imposed by security needs. Privileges shall be governed by the following conditions: • To qualify for privileges generally granted by this Section, an inmate shall comply with rules and procedures and participate in assigned work/training activities. • Privileges available to a work/training incentive group may be denied, modified, or temporarily suspended by a hearing official at a disciplinary hearing upon a finding of an inmate ’ s guilt for a disciplinary offense as described in CCR §§ 3314 and 3315 or by classification committee action which changes the inmate ’ s custody classification, work/training group, privilege group, or institution placement. • Disciplinary action denying, modifying, or suspending a privilege for which an inmate would otherwise be eligible shall be for a specified period not to exceed 30 days for an administrative rule violation or 90 days for a serious rule violation. • A permanent change of an inmate ’ s privilege group shall only be made by a classification committee action under provisions of CCR § 3375. Disciplinary or classification committee action changing an inmate ’ s privileges or privilege group shall not automatically affect the inmate ’ s work/training group classification. Worktime credit earning shall be affected only by a work/training group change by a classification committee. • No inmate or group of inmates shall be granted privileges not equally available to other inmates of the same custody classification and assignment who would otherwise be eligible for the same privileges. Privileges During Lockup Changes in privilege group status due to the inmate ’ s placement in lockup: • An inmate housed in ASU, SHU, or PSU shall be designated privilege group D. However, if assigned to a qualifying work/training program within the special housing unit, the inmate shall be assigned privileges of a higher group, if such privileges are available within the assigned housing unit. • An inmate working in lockup units while serving a determinate SHU term shall be retained in privilege group D only, irrespective of their work/training assignment. Re-Entry An inmate in a re-entry furlough assignment shall be eligible for available privileges subject to working eight hours per day and shall not require a privilege group designation. A re-entry inmate placed in a county facility shall be entitled to the same privileges afforded to county prisoners and provided for under terms of the Department ’ s contract with the county facility. All privileges shall be conditioned upon the inmate ’ s compliance with the procedures governing those privileges, continued eligibility in the privilege group, good conduct and acceptable participation in their work/training assignment. Inmates returned to custody from parole may be eligible to receive privileges based on their participation in a work/training assignment. 53130.6.1

54100.8 Supporting Documents Prior to the submission of an appeal to the appeals coordinator, the inmate or parolee shall obtain and attach all supporting documents necessary for the substantiation, clarification and/or resolution of his or her appeal issue. • The inmate or parolee shall not delay submitting an appeal within time limits established in DOM 54100.16. If unable to obtain supporting documents, he or she shall submit the appeal with all available supporting documents and provide in the CDCR Form 602-1 an explanation why any remaining supporting documents are not available. • The time limits for filing an appeal are not stayed by failure to obtain supporting documentation. • Failure to attach all necessary supporting documents may result in the appeal being rejected as specified in CCR Title 15 §3084.6/DOM §54100.11. The appeals coordinator (or when appropriate, third level Appeals Chief) shall in such circumstances inform the inmate or parolee that the appeal is rejected because necessary supporting documents are missing. The appellant shall be allowed an additional 30 calendar days to secure any missing supporting documents and resubmit the appeal. • The appeals coordinator may grant additional time extensions beyond the initial 30 calendar day extension if the inmate or parolee submits a reasonable explanation why the supporting documents still are not available. • Appellants shall not attach copies of previously processed appeals as supporting documents to the present (current) appeal, except when appealing a previously cancelled appeal or when expressly requested by the appeals coordinator. The appeals office shall clearly stamp as “attachment” any appeals form (Form 602 -1 or 602-2) submitted as an exhibit under these circumstances. Supporting documents include, but are not limited to, the inmate’s or parolee’s copy of the following: Disciplinary • An appeal of an administrative or serious disciplinary action requires as supporting documentation the completed CDC Form 115, Rules Violation Report (RVR). • A disciplinary action is not considered complete until all processing requirements including the hearing, postponement, and any re-hearing are completed as evidenced by the signature of the Chief Disciplinary Officer (CDO). • The date that the final RVR copy is issued to the appellant shall serve to establish the time limits for filing an appeal of the RVR, not the date of the disciplinary hearing. • An appeal of a CDC Form 128-A, Custodial Counseling Chrono requires a CDC Form 128-A to be submitted as a supporting document. Classification • An appeal of a classification committee action requires as supporting documentation the CDC Form 128-G, Classification Chrono, reflecting the committee’s action under appeal. If the committee’s action did not include a referral to the Classification Services Representative (CSR), the date of the committee’s action shall serve to establish the time limits for filing an appeal. • An appeal of a classification committee action that requires CSR endorsement or decision including, but not limited to, affixing a suffix or assessing an administrative determinant, shall include the CDC Form 128- G reflecting the CSR’s endorsement or decis ion. The date of the CSR’s endorsement or action shall serve to establish time limits for Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 511 filing an appeal. • An appeal of a classification committee action recommending transfer to another facility, prison, or program requiring CSR endorsement or decision, shall include as a supporting document, the CDC Form 128- G reflecting the CSR’s endorsement or decision. The filing of an appeal of a transfer endorsement/decision shall not normally be cause to stay or delay the transfer except in extraordinary circumstances and at the discretion of the Warden or designee. Parole • An appeal of conditions of parole, including special conditions, requires as supporting documentation the inmate/parolee’s CDCR Form 1515, Notice and Conditions of Parole. A verified copy of the original Notice and Conditions of Parole shall be accepted by the appeals coordinator in place of the parolee’s copy. • An appeal of county of last legal residence may be submitted within 30 calendar days following the inmate’s receipt of the CDCR Form 611, Release Program Study, which is completed and returned to the institution/facility by the parole region. Mail • An appeal of disallowed/disapproved mail, magazine, or publication shall include as a supporting document the CDCR Form 1819, Notification of Disapproval-Mail/Packages/Publications, which is received by the inmate informing him or her of the disapproval of the mail, magazine, or publication under appeal. Property • An appeal of a property issue resulting from a cell/dorm/room search shall include the search receipt as a supporting document. • An appeal of a property issue arising from the inmate’s placement in segregated housing shall include a copy of the CDCR Form 1083, Inmate Property Inventory, reflecting staff’s inventory of the inmate’s property at the time of his/her placement in segregated housing. • An appeal of a property issue arising from the inmate’s transfer shall include a copy of the CDCR Form 1083 from the sending institution which reflects staff’s inventory of the inmate’s property in preparation for the inmate’s transport/transfer, and a cop y of the CDCR Form 1083 provided to the appellant at the time of receipt of his/her property at the receiving institution. CDCR Form 22 • The original of the CDCR Form 22, Inmate/Parolee Request for Interview, Item, or Service, processed through the supervisory level pursuant to CCR Title 15 §3086 need not be included as supporting documentation in the following appeal instances: • Classification committee actions. • Classification Staff Representative endorsements/decisions. • Disciplinary rules violations. • Emergency appeals. • Involuntary psychiatric transfers to state hospitals or Department of Mental Health Facilities. • Staff complaints. • CALPIA Health or Safety complaints. • Any appeal wherein the appeals coordinator determines that the appellant’s submittal of a CDCR Form 22 is unwarranted and/or would not contribute to the outcome of the appeals process. • An inmate or parolee who intends to file an appeal shall not delay in filing the appeal if the written request process is not yet complete. The inmate or parolee shall note on the CDCR Form 602-1 that a response is pending at the time of the appeal submission. • If a completed CDCR Form 22 is essential for further appeal processing but not yet available to the appellant, the appeals office shall date stamp the appeal and reject it for missing documentation. However, the appellant will have met time constraints pending subsequent receipt and attachment of the pertinent CDCR Form 22. • In the event the completed CDCR Form 22 is not received by the appellant within 30 days of the appeal being rejected by the appeals office, the inmate or parolee shall send the appeal to the appeals office and request processing without the form. The appeals office may grant an additional extension if receipt of the form appears likely or process the appeal without such documentation. 54100.9

62010.4.3.1.2 Receiving Institution The “R” suffix designation shall be affixed to an inmate’s degree of custody during initial classification when the “R” suffix was not applied during reception center processing and the inmate meets one of the four criteria above. The assigned Correctional Counselor shall initiate an “R” suffix evaluation when: • An inmate was arrested, detained, or charged with an offense that would warrant the inmate to register per PC Section 290. • An inmate’s charges were dismissed or no disposition of the charges per the criminal history, CI&I, FBI rap sheet and POR, for an offense that would warrant the inmate to register per PC Section 290. • An inmate’s probation was revoked/denied because he or she committed an offense, whether or not prosecuted, that would warrant the inmate to register per PC Section 290, and the inmate was sentenced and ordered by the court to serve his or her sentence in CDCR. • An inmate was arrested, detained, or charged with an out-of- state/country, federal or military offense deemed equivalent to a California law that would warrant the inmate to register per PC Section 290. • An inmate’s charges were dismissed or no disposition of the charges per the criminal history, FBI rap sheet and POR, for an out-of-state/country, federal or military offense deemed equivalent to a California law that would warrant the inmate to register per PC Section 290. • An inmate was found guilty in a disciplinary hearing of a division A-1, A-2, or B offense that would warrant the inmate to register per PC Section 290. An inmate shall not have an “R” suffix affixed during an “R” suffix evaluation when the required documentation is not available for review. A classification committee may complete a valid evaluation when the arrest report is available and the DA’s comment s are unavailable. The classification committee will document in the CDC Form 128-G the attempts/steps taken to obtain the required documentation. If the relevant documents required to complete an “R” suffix evaluation are not available, i.e., destroyed, purged, lost, etc., the “R” suffix shall not be applied by a classification committee. The classification committee will document in the CDC Form 128-G the steps attempted in order to try and obtain the required documentation and why the documents are unavailable. Departmental Review Board (DRB) approval is required to affix an “R” suffix designation to an inmate’s degree of custody if he/she meets the criteria in this paragraph. An “R” suffix shall not be applied if the inmate was acquitted/found not guilty of the sex related charges in a court of law even if BPH Good Cause finding revoked his/her parole for those sex related charges. 62010.4.3.1.3 “R” Suffix Evaluations Inmates requiring an “R” suffix evaluation shall be carefully evaluated at the receiving institution and presented to a classification committee within six months after reception center processing. This review may be completed at an institution any time during the inmate’s incarceration if not completed within the first six months. “R” suffix evaluations shall be completed as follows: • The assigned Correctional Counselor shall order the arrest report(s) and DA comments for the offense. • The assigned Correctional Counselor may also obtain court documents or any other official documents necessary to complete the evaluation. • Unit Classification Committee (UCC) shall consider the arrest report, DA comments, or any other official documents related to the case. The committee shall document the decision and the specific reasons for the action including the information upon which the decision was based on the CDC Form 128-G. • UCC may affix the “R” suffix, elect not to affix the “R” suffix or refer the case to Institution Classification Committee (ICC) for evaluation. • ICC shall consider the arrest report, DA comments, or any other official documents related to the case. The committee shall document the decision and the specific reasons for the action including the information upon which the decision was based on the CDC Form 128-G. • ICC may affix the “R” suffix, elect not to affix the “R” suffix or refer the case to DRB for evaluation. 62010.4.3.1.4

31060.5.2 Peace officer Supervisors – Other Than List Appointments Individuals appointed to the classification of Sergeant, other than by list appointment, must meet specific appointment criteria stipulated in an agreement with the union. In order to be laterally transferred or placed on a T&D assignment, individuals must meet the following criteria: Appointment to Sergeant • Two years of custodial experience performing duties comparable to those of Officer, Group Supervisor, Youth Counselor, or Senior MTA, Correctional Facility and Senior Medial Technical Assistant, and work performed in the P&CSD’s Return -to Custody and Work-Furlough facilities, as well as duties performed at city and municipal jails. Additionally, experience in the abolished Correctional Program Supervisor classification qualifies for credit towards the two-year requirement. • Custody experience approved by the Joint Apprenticeship Committee may also qualify for credit. For example, six months credit toward the two-year custody experience requirement will be given for individuals transferring from Parole Agent, Adult Parole classifications who have completed the two-Year apprenticeship program. • Proposed appointees who are not currently Department’ peace officers must meet all legal requirements to be a peace officer and be cleared for appointment by a background investigation and preemployment medical. Successful completion of the Basic Academy is also required unless previously completed. Proposed appointments to Sergeant positions, which are not list appointments or mandatory reinstatements must be approved in advance by the respective Deputy Director and the appropriate headquarters personnel operations analyst. Only appointments from employment lists, mandatory reinstatements, or of individuals who have clearly served two or more years in an Officer position do not require advance headquarters approval. Appointment to Lieutenant and Captain Prior written approval of the respective Deputy Director and the Chief Deputy Director is required for any appointment, other than a list appointment, to the classifications of Lieutenant and Captain. Such appointments must be fully justified in the written request. Hiring Authority Responsibility The hiring authority shall carefully review lateral transfers, T&D assignments, reinstatements and other forms (excluding list appointments) to the Lieutenant and Captain classifications to ensure that the applicant: • Possesses related custody experience, including supervision of custody staff. • Meets all legal requirements to be a peace officer and can be cleared for appointment by a background investigation and preemployment medical. Basic Academy Persons appointed to the Lieutenant and Captain classifications shall attend the Basic Academy if they have not previously served in a correctional peace officer classification. 31060.5.3

32020.7.1 Reinstatement and Returning Parole Agent Training (a) Employees returning to the parole agent classification series from re- employment status, workers’ compensation status, extended sick leave, reinstatement from retirement status, or other extended absence from performing the duties of the parole agent classification series will be required to attend the following training: (1) Any employee who has not performed the duties of the parole agent classification for less than 12 months will require refresher training as determined by the Regional Parole Administrator. (2) Any employee who has not performed the duties of the parole agent classification between 12 and less than 36 months will require completion of a full BPAA, a modified BPAA, or refresher training as determined by the DAPO Director. (3) Any employee who has not performed the duties of the parole agent classification for 36 months or longer requires completion of a full BPAA and passage of an examination in accordance with PC sections 832 and 22820. If an employee fails to successfully complete all components of the BPAA, the employee will be non-punitively dismissed for failing to meet the minimum qualifications of the parole agent classification. (b) Upon return to the parole agent classification series any current probation, apprenticeship or Field Training Program requirements must be met. Compliance with these guidelines will ensure staff is properly trained in new procedures and protocols. 32020.7.2

47130.4 System Overview of DDPS DDPS is a system comprised of one or more minicomputers operating in each facility and connected to minicomputers in headquarters by a wide area communications network. Four major applications reside currently on the DDPS. In addition to the requirements of this section, use of each application shall meet general operating specifications regarding policy, purpose, responsibility, QA, and QC. The four DDPS applications are: Inmate Roster System The Inmate Roster System is the basis for DDPS and is, therefore, critical for the maintenance of all other DDPS applications. The roster is designed for use by control room staff and provides an automated means for tracking inmate location. This application allows any authorized user to request reports or make inquiries regarding any inmate or housing unit in the facility. Inmate Roster Record An Inmate Roster Record is created the first time an inmate is admitted. At that time, control room staff enter the inmate ’ s full name, date of birth, ethnicity, arrival date, and location from which the inmate arrived. Once the inmate is admitted, the user must enter only the inmate ’ s CDC number and the first five characters of the last name to enter a movement transaction. Reports on inmate movement may be generated within this application. The Automated Daily Movement Sheet is designed to assist control room staff in their use of the CDC Form 117, Daily Movement Sheet. In addition to the inmate roster, this application maintains a roster of the housing structure and beds at each facility. Control room staff may use this information to readily identify vacant beds, the identity of the inmate in each bed, and beds that are being held for inmates on temporary leave from the facility (e.g., out to court for the day, in a local hospital). Bed vacancy and empty bed reports may be produced in this application to assist control room staff with the running count process. Although the inmate roster was designed to serve the needs of control room staff, it has proven to be highly beneficial to other functional areas of the facility. Mailrooms have replaced their card systems with query terminals, and many visitor control areas use either terminals or housing reports to locate inmates within the facility. The inmate assignment office uses the information to make appropriate job assignments. Facility staff can request the preparation of special reports by their AISA using “ INFORM ” or by ISD using ad hoc reporting capabilities. Responsibility The Control Room Sergeant is responsible for data integrity and security of this application. Time Collection System The Time Collection System automates the data entry portion of updating the OBIS work time credit database. The CDC Form 191, Inmate Timecard, is scanned using a Sentry 4000 Optical Scanner. The scanned timecard information is sent to a file on the DDPS at each facility; the file is transferred nightly to Teale Data Center; data is validated; and the OBIS database is updated. Responsibility The CCRM is responsible for data integrity and security. Inmate Classification System The Inmate Classification System tracks the results of inmate classification hearings and contains certain descriptors critical to other functional areas of the facility. The privilege group determines an inmate's eligibility for canteen draw, visiting, and other inmate activities. Additionally, the inmate classification system tracks hearing dates and provides a “ tickler ” to notify counselors of upcoming hearing responsibilities. Inmate Classification System information is entered after the initial inmate record is created. It is imperative to enter data during or immediately following hearings so that staff have up-to-the-minute information about a inmate's custody level and classification score, thus assisting subsequent program decisions. Responsibility The CC-II/III is responsible for data integrity and security. Inmate Assignment System The Inmate Assignment Application tracks inmate job assignments and inmate job waiting lists. It contains descriptive information about each job, including pay grade, dictionary of occupational titles code, Inmate Work Training Incentive Program code, assignment beginning date, job status, work location, site phone number, work schedule including regular days off, the name of the inmate holding the job if assigned, and any restrictions or special job requirements. When assigning an inmate to a job or a waiting list, this application uses the Inmate Roster Record (including classification information) to draw custody level and suffix, work group, ethnicity, administrative determinants, work qualifiers, and housing data. Information entered by the assignment lieutenant updates the inmate roster clearance regarding food handling, gate clearance, and other clearances. The Inmate Assignment System maintains a inmate's current work and waiting list status. Job history records provide information (including dates) about all previous jobs held by an inmate in that facility. Location records provide ethnicity counts to assist in maintaining an ethnic balance. Transportation records contain assignment information used for the daily movement sheet. Responsibility The Inmate Assignment Lieutenant is responsible for data integrity and security. Inmate Trust Accounting System PC 2085 and 5057 require that the Department establish, as necessary, an accounting and auditing system to accurately account for all inmate money and property. The Inmate Trust Accounting System is designed to: • Replace outdated bookkeeping machines. • Automate the bookkeeping functions in the facility ’ s trust office. • Account for all inmate monies held in trust by the Department. Each facility uses the inmate trust account system to perform trust accounting functions. This application uses information provided by the Inmate Roster System to identify inmates who have just arrived, transferred out, transferred in, or have been paroled or discharged. For each new arrival, the Inmate Trust Accounting System establishes a trust account in which monies shall be held and deposits and withdrawals posted. An inmate ’ s record is updated when the inmate leaves the facility to reflect the new location so that account information and funds can be transferred. The Inmate Trust Accounting System produces monthly statements of account, a general ledger, accounts payable, accounts receivable, a daily balance sheet, audit reports, and preprinted canteen cards. Responsibility The Trust Officer is responsible for data integrity and security. 47130.5

54020.10.1 Visiting Restrictions for Minors Revised May 10, 2010 Any inmate convicted of specified criminal acts against minors shall be prohibited from visiting with minors in accordance with provisions of CCR Section 3173.1. • For inmates convicted of Penal Code (PC) Section(s) 261, 264.1, 266c, 285, 286, 288, 288a, 288.5, or 289 when the victim is a minor, visitation with the minor victim shall be prohibited, except as authorized by an order of the juvenile court pursuant to Welfare and Institutions Code Section 362.6. Visitation pursuant to such an order shall be limited to non-contact status. • For inmates convicted of PC Section(s) 261, 264.1, 266c, 269, 285, 286, 288, 288a, 288.5, or 289 when the victim is a minor, visitation with any minor who is not the victim of the crime shall be limited to non-contact status except as authorized by the Institution Classification Committee. • For inmates convicted of PC Section(s) 273a, or 273d, visitation with the minor victim shall be limited to non-contact status. • For inmates convicted of violating PC Section(s) 187, 269, 273a, 273ab, or 273d, when the victim is a minor, visitation with any other minor shall be limited to non-contact status except as authorized by the Institution Classification Committee. • When an inmate has been arrested, but not convicted of any crime involving a minor victim included in this Section, a classification committee shall determine whether all visitations with a minor(s) is to be limited to non-contact status. • Unless otherwise prohibited, the inmate’s visiting status shall be unrestricted until a classification committee has done the following: • Made a case-by-case determination whether the inmate poses a threat of harm to minor visitors in contact visitation. • Considered the circumstances of the misconduct involving a minor victim in determining whether the inmate poses a threat of harm to minor visitors in contact visitation. In making its determination, the classification committee shall consider, but is not limited to, arrest reports, probation officer reports, court transcripts, and parole revocation transcripts. • If a classification committee determines that the inmate will pose a threat of harm to minor visitors in contact visitation, it will order all the inmate’s visitation with minors be restricted to non -contact visiting status. • If the inmate disagrees with the decision of a classification committee, the inmate may file an inmate grievance via the CDCR Form 602-1 appeal process as outlined in CCR Sections 3084.1 through 3085. 54020.11

61030.6.2 ISRS Section Contents Revised September 25, 2007 Supplemental ISRS Report If the inmate is subsequently committed to the Department, a report entitled “ Supplemental ISRS Report ” shall be completed to show any significant changes since the diagnostic evaluation and to complete the transfer section. Source of Report The format of the ISRS and the content of each section shall be as follows: • List the sources from which the report is prepared such as inmate interview, POR or old C-file. • Include the date the inmate was interviewed and the date of each document. Confidential Information If there is no information requiring placement in the Confidential Materials Folder indicate “ None. ” If there is confidential information specify the type by using one of the following designations: • Enemy; • Gang; • Notification of interested party; or, • Other. Holds/Detainers Identify each actual and potential hold by indicating the offense and Code Section, whether felony, misdemeanor, or probation violation and the County originating the hold. If the hold is for USINS, indicate the country of birth. If there is a potential hold, the counselor shall insure that a CDC Form 850, Detainer Summary, is completed. If a “ time server ” or concurrent sentence is indicated, list the expiration date. If it is for a consecutive term, indicate the offense and term. Holds received by reception center staff after the inmate ’ s transfer shall be telephonically communicated to the receiving institution and forwarded by mail. Medical/Dental Record the level of duty assignment and any significant medical problems indicated by medical staff. Indicate the reason(s) if the inmate is judged not medically qualified for camp assignment or has a medical infirmity that may limit the inmate's ability to work. Describe the type of medication or other medical treatment the inmate receives, if any. Indicate the inmate's self-reported medical problems. Psychiatric/Psychological When a psychiatric/psychological referral is required, indicate the reason for the referral, such as PC 3002 or staff observation. If an evaluation is prepared at the reception center, it shall be placed in the Cumulative Case Summary and the conclusions summarized in this section. State “ No Referral ” if the inmate is not referred for evaluation. Work Skills Describe the inmate ’ s work experience and employable skills. Note the sources of and any supporting information, including the inmate's statement. Narcotics/Drugs/Alcohol Indicate the amount and frequency of narcotic/drug/alcohol use and whether the inmate was considered addicted. Note the source of the information. Escape History Indicate the date(s) and location and describe the type of facility(ies) and means of escape such as failure to return to a work furlough facility, climbed over double fence or armed perimeter, or ran from courtroom while under custody of the sheriff, or whether force was used. Note the source of the information. State the reason if no classification points were assessed. Arson History Indicate the date, code section and circumstances of the arson offense. Distinguish arrests and convictions and whether a juvenile or adult at the time. Note the source of information. Sex-Related Offenses Identify all sex-related convictions, detentions and arrests, and include the PC number. Indicate the date, location and type of offense, such as rape, unlawful sexual conduct, incest, sodomy or lewd and lascivious conduct. Indicate if the inmate is required to register as a sex offender pursuant to PC 290. Indicate if “ R ” suffix is appropriate or should be evaluated at the receiving institution. Note the source of the information. Academic/Vocational Indicate the last grade completed; whether high school graduate, GED recipient, college graduate, or vocational training certified. Enter the inmate's test scores and the recommendation for program involvement. Indicate if inmate is interested in additional instruction. Casework Follow-Up Indicate any pertinent information not available prior to transfer that the receiving institution should obtain. This could include academic, military, employment, medical, psychiatric or prison history documents which may be required by the receiving institution. Be sure to note any outstanding or pending criminal charges requiring follow-up and action taken. A copy of any letter(s) requesting documentation shall be placed in the inmate ’ s C-file with appropriate notations on the CDC Form 850 in the Detainers Section of the C- file. Indicate if the inmate should be evaluated for “ R ” custody. Criminal History Describe the inmate ’ s past criminal behavior, including the type of offenses, dispositions, degree of criminal sophistication and adjustment to incarcerations. Evaluate the circumstances and involvement in instant offense and relationship, if any, to pattern of offenses. Do not repeat the details of the offense as reported in the POR. The use or threat of excessive force or aggression involved in any criminal behavior, arrests, or incarcerations shall be fully discussed and evaluated. It is essential that all such information be incorporated into the ISRS. Evaluation The evaluation section shall be brief but reflect a complete picture of the social and personal dynamics of the inmate's behavior. This section shall also include an evaluation of the inmate's reaction to authority figures, adjustment to confinement, and attitude and behavior as observed by reception center staff. Facts included in other sections or reports should not be repeated except where needed for illustration. Predictive statements shall be clearly supported by the evaluation. The evaluation shall emphasize present functioning, attitudes and behavior, with historical facts referenced only to provide insight to the inmate's present situation. Include a brief summary of the individual's overall strengths, weakness, and prospects for both the near and distant future. For PC 1203.03 cases, the evaluation shall be the last section and shall include a recommendation to the court. Reentry This section shall only be completed in the reception center if the inmate has six months or less to parole or is assigned to the center's permanent work crew. Describe the inmate ’ s plans and resources for employment and residence and any special needs or concerns. Transfer Classification Score Enter the inmate's classification score from the CDC Form 839, Classification Score Sheet, or CDC Form 840, Reclassification Score Sheet. Designate any suffix, such as “ R ” (sex crime) or “ S ” (single cell housing) and indicate the reason. Community Correctional Facility Eligibility Indicate if the inmate ’ s case factors are consistent with eligibility criteria for community correctional facilities. Specific focus will be on work furlough, if the inmate is within six months of the 1/3 EPRD and on RTC facilities, as defined in PC 2910.5, if the inmate is within eighteen months of the EPRD. In addition, female inmates will also be identified for eligibility for the Community Prisoner Mother Programs (CPMP). Conclude the section by indicating each type of program for which the inmate is eligible and interest in the programs, if eligible. Institution Recommendation The Penal Code requires that placement in an appropriate institution nearest to where the newly committed inmate ’ s parents, spouse, registered domestic partner, or children lived at the time of commitment be considered unless factors, such as classification criteria, availability of beds or time to serve, make such placement unreasonable. Indicate the institution the inmate requests, if any, whether it qualifies as closest to the home address and any obstacles or benefit from granting the request. Indicate the institution or community correctional facility recommended and one alternate. Provide the reason for the recommendations, not just the score/level. Administrative Placement When a recommendation is made for placement in a security level different from the inmate ’ s classification score level, indicate the reason. Correctional Counselor and Date of Report Indicate the name and the job title of the counselor who prepared the report and the date prepared. Supervisor ’ s Comments and Recommendation The counselor ’ s supervisor shall review all the material for completeness and accuracy, and indicate if they concur with the institutions recommended. If the supervisor's recommendation is different, give the reason(s). Indicate the supervisor's name and job title and the date reviewed. 61030.7

53130.10.2 AD-SEG Placement/Timekeeping Process The term “AD - SEG” shall be used on the DMS to identify inmates placed on lockup status. Work/training supervisors shall review the DMS daily to determine if any of their assigned inmates have been placed on lockup status. If so, the following processes shall occur: • The work supervisor shall draw a diagonal line through the appropriate date on the inmate timekeeping log writing “AD - SEG” on the line. The timekeeping log shall be signed by the work/training supervisor and by his or her immediate supervisor. In the event that the inmate is released from lockup and returned to the assignment, the work/training supervisor shall begin a new timekeeping log. • A classification committee shall evaluate the reasons for placement in AD-SEG to ensure that an appropriate work group is awarded. If the placement was due to a disciplinary action which resulted in a finding of not guilty or pending an investigation which resulted in the inmate ’ s release, the classification committee shall prepare a CDC 128-G stating the facts of the case and shall return the inmate to the same work group he or she was in prior to AD-SEG placement. The work group effective date shall coincide with the original date established prior to AD-SEG placement. • If the placement in lockup was due to a disciplinary action which resulted in a finding of guilty or due to an investigation which resulted in classification committee action which changed the inmate ’ s custody classification, work/training assignment, or facility placement, the classification committee shall classify the inmate ’ s work-time, credit- earning status to D-2 from the date of lockup to date of classification action. 53130.11

54040.14.2 Transgender Biannual Reassessment for Safety in Placement and Programming On a bi-annual basis, Division of Adult Institutions (DAI) staff will send each PREA Compliance Manager (PCM) a list of identified transgender and intersex inmates, as known to the Department. This list will reflect the institution’s respective inmates, along with the month of the inmate’s next scheduled annual classification review. If an inmate is due to be seen for his/her annual classification review during the identified review period (August through January or February through July), the assigned caseworker will ask the inmate about any threats they have received during the pre-committee interview. In addition to interviewing the inmate, the assigned caseworker shall review the inmate’s case factors in SOMS and ERMS for any additional information, which may indicate the inmate, has any placement or programming concerns. After the annual review is completed, the assigned caseworker will document his/her actions, as they relate to the PREA Biannual Assessment, in the Classification Committee Chrono. If the inmate is not scheduled to be seen for his/her annual classification review during the identified review period (August through January or February through July), the assigned caseworker shall conduct a Transgender Biannual Assessment-PREA and complete a pre-formatted CDC Form 128-B, General Chrono. This form includes information to be asked of the inmate during a face-to-face interview to assess any threats to their safety. In addition to interviewing the inmate, the assigned caseworker shall revi ew the inmate’s case factors in SOMS and ERMS for any additional information, which may indicate the inmate, has any placement or programming concerns. If, during the interview for either the annual review or the Transgender Biannual Assessment-PREA, the inmate discloses threats to safety, the assigned caseworker shall immediately notify a Custody Supervisor. Any information related to a PREA allegation shall be documented and forwarded to the institution’s Locally Designated Investigator according to the DOM, Article 44, Prison Rape Elimination Policy. The PCM shall coordinate with the Classification and Parole Representative to ensure the assessments are completed. The PCM shall maintain a copy of the biannual list with the dates the annual classification reviews or the PREA Biannual Assessments were completed. The PCM will forward a copy of this list to the PREA Captain in the Division of Adult Institutions within five days of completion of the review period. 54040.15

54080.14 Institution Religious Diet Program Each institution shall make reasonable efforts, as required by law, to accommodate those inmates who have been determined to require a religious diet. • Within the institution, religious meals shall not be restricted from inmates based on their classification or housing placement. • If a medical diet is ordered for an inmate, it shall take precedence over the religious diet. • Inmates who are transferred shall continue to have the ability to participate in their current religious diet program at the receiving institution, barring medical needs or other extraordinary circumstances. The inmate Central File (C-File) shall contain verification of religious diet participation (CDCR Form 3030, “Religious Diet Request,” and CDCR Form 3030- A “Religious Diet Program Agreement”). • The current Religious Diet Card shall be transferred with the inmate’s property and be provided to the inmate upon the inmate’s arrival. During the initial processing at the receiving institution, staff shall identify the inmate as a participant in a Religious Diet Program and notify the CFM and appropriate Chaplain or designee of the inmate’s arrival. The Chaplain or designee at the receiving institution shall oversee the inmate for continuing eligibility and any compliance violations. • Each institution shall provide ongoing religious awareness training for custody and food service staff, and others as appropriate. This may be provided in regularly scheduled In-Service Training, Equal Employment Opportunity training, or on-the-job training. • No staff may disparage an inmate’s religion or religious views, or attempt to dissuade an inmate from participating in the Religious Diet Program. • Early call may be used, and is encouraged, for serving religious diets. • The Religious Diet Program will consist of three distinct options: • A vegetarian diet program. • A Jewish kosher diet program. • A religious meat alternate program Vegetarian Diet Program Vegetarian meals shall be available at all CDCR institutions statewide. Institution vegetarian meals shall be lacto-ovo vegetarian (includes dairy products and eggs), and may contain fish when it appears on the menu. Inmates with determined religious, personal, or ethical dietary needs and showing a Religious Diet Card shall be provided with an approved vegetarian protein alternate, often from that same days’ scheduled meal. Inmates may participate in the program, by submitting to any appropriate Chaplain a CDCR Form 3030 Religious Diet Request. Jewish Kosher Diet Program A Jewish Kosher Diet Program (JKDP) shall be established at designated CDCR institutions statewide, for Jewish inmates desiring to practice Jewish kosher law. • Each designated institution with a JKDP shall endeavor to have a Jewish Chaplain or Rabbi employed at all times. In the absence of an employed Jewish Chaplain, the institution shall either make arrangements to utilize the services of a CDCR Jewish Chaplain from a neighboring institution, or consult with the Boards of Rabbis of Northern or Southern California to administer the JKDP. • Institutions that have an operational JKDP but have a vacant Jewish Chaplain position shall fill the position as soon as possible, but shall continue to operate the JKDP. However, no inmates will be added to the JKDP in those institutions unless they meet either criteria below: • The inmate has already been approved by a Jewish Chaplain to participate in the JKDP at another institution; or • A CDCR Jewish Chaplain from a neighboring institution, or a consultant from the Boards of Rabbis of Northern or Southern California approves the inmate. • Only Jewish inmates, as determined by a Jewish Chaplain, may participate in the JKDP. • If a Jewish inmate is housed at an institution that does not have a JKDP, he/she may, upon request, be considered for transfer to another institution that meets their kosher need and classification. • The JKDP is offered solely in designated institutions. Therefore, prior to referral to a classification committee, the assigned counselor at the sending institution shall contact the receiving institution’s CFM to ensure that the receiving institution has an operational JKDP. Classification committees shall ensure that, barring medical needs or other extraordinary circumstances, the inmates currently participating in the JKDP are transferred only to those institutions that currently have an operational JKDP. If an exception is made by classification committee and the recommendation for transfer is not to an institution with a JKDP, reasons for the exception will be fully documented in the CDC Form 128-G, Classification Chrono. • Only a Jewish Chaplain, Rabbi, representative(s) of the Boards of Rabbis of Northern or Southern California, or their designee shall have the authority to administer, oversee, and approve participation in and removal from the JKDP. • Each designated institution shall arrange for appropriate training for all inmate workers, and custody and food service employees involved in the supervising, ordering, preparation, and serving of Jewish kosher meals. • The observance of Passover constitutes a single religious event requiring kosher Passover foods be provided during the eight days of observance. • All designated institutions shall adhere to the CDCR standardized Jewish kosher menus and approved procedures for purchasing, preparing, and serving Jewish kosher meals. • The JKDP shall otherwise be administered in accordance with the provisions of this Article. Oversight Responsibilities A Jewish Chaplain, Rabbi, representative(s) of the Boards of Rabbis of Northern or Southern California, or their designee shall oversee the JKDP in order to assure the program is following CDCR policy and procedures and kosher laws. Oversight responsibilities include: • Reviewing each institution’s JKDP annually for compliance with kosher law and CDCR policy. Results of the review shall be provided to the CFM. Observance of Jewish Fasting Days Inmates participating in the JKDP shall have the option to fast on a recognized Jewish fasting day, for the period required by that day. The Jewish Chaplain will provide food services with a list of those participating at least three days ahead of the intended fast. A Jewish Kosher inmate who chooses to fast will not be provided any regular meals for the recognized fasting day. The fasting inmate will instead be provided with an approved sack meal, to be eaten at the end of the fasting period. The sack meal will be equivalent to two (2) kosher sack lunches. Under no circumstances can the inmate give away, trade, or sell a sack meal. Doing so may result in a compliance violation of the Religious Diet Program Agreement. The following are recognized Jewish fasting days: Yom Kippur (Day of Atonement) – A 25-hour fast, from sunset to the following sunset. Observed in early fall on the 10 th day of the Jewish month of Tishrei. Fast of Tisha B’Av – A 25-hour fast, from sunset to the following sunset. Observed in the late summer on the 9 th day of the Jewish month of Av. Fast Of Esther – A short fast, from sunrise to sunset of the same day. Observed in early spring on the 13 th day of the Jewish month of Adar. Fast of the 17 th of Tammuz – A short fast, from sunrise to sunset of the same day. Observed in early summer on the 17 th day of the Jewish month of Tammuz. Fast of Gedaliah – A short fast, from sunrise to sunset of the same day. Observed in the early fall on the 3 rd day of the Jewish month of Tishrei. Fast of 10 th of Tevet – A short fast, from sunrise to sunset of the same day. Observed in winter on the 10 th day of the Jewish month of Tevet. Religious Meat Alternate Program A Religious Meat Alternate Program (RMAP), offering meat that has been certified as halal, shall be available at all institutions. Muslim inmates may participate in the program, as determined by a Muslim Chaplain or designee Chaplain. Each institution shall endeavor to have a Muslim Chaplain employed at all times. In the absence of an employed Muslim Chaplain, the institution shall either utilize a designee Chaplain or make arrangements to utilize the services of a CDCR Muslim Chaplain from a neighboring institution. Non-Muslim inmates with a religious dietary need may seek participation in the program by submitting to any appropriate Chaplain a CDCR Form 3030 Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 506 Religious Diet Request, for determination by the Religious Review Committee RRC, as described by CCR Section 3210(d). The RMAP is only offered at the dinner meal. Inmate participants in the RMAP shall receive the vegetarian option at breakfast and lunch. An inmate participant must show his or her religious diet card in order to receive the RMAP or vegetarian option. All institutions will offer standardized departmental RMA items, and will adhere to approved procedures for procuring, and serving the RMA. Each institution shall arrange for ongoing and appropriate training for all inmate workers, and custody and food service employees involved in the supervising, ordering, and serving of the RMA. A designee Chaplain shall: • Oversee the program and determine inmate compliance violations. • Review each institution’s RMAP annually and provide results of the review to the CFM. Participation in a Religious Diet Program A Religious Diet Card will be issued to the inmate by the Chaplain, or their designee. The Religious Diet Card shall follow the inmate if he/she is transferred to another CDCR institution. At each meal, a positive check list will identify the inmates that have received a religious meal. This list may be used to issue a CDC Form 128-B, General Chrono, for Religious Diet Program Non-Compliance. The following CDCR forms shall be used: • Religious Diet Request (used for all religious diet requests) • Religious Diet Program Agreement • Religious Diet Program Agreement – Notice of Non-Compliance • Religious Diet Cancellation Request • Religious Diet Card The Institution chaplain or designee shall document an inmate’s participation in the JKDP, vegetarian diet program or the RMAP using the appropriate CDCR forms (i.e., Religious Diet Card, Religious Diet Request, Religious Diet Agreement, Religious Diet-Notice of Non-Compliance, and Religious Diet Cancellation Request). The completed originals shall be placed in the inmate’s central file (miscellaneous section), as indicated on the forms. Inmate Responsibilities Inmates have the responsibility to: • Complete a CDCR Religious Diet Request form and submit it to the appropriate Institution Chaplain or designee. • Show their Religious Diet Card obtained from the Chaplain or designee when receiving a religious meal. • Follow the conditions in the signed Religious Diet Program Agreement. Chaplain Responsibilities Chaplain means a local Institution Chaplain or their designee representing the religious group. Upon receiving a completed inmate’s “Religious Diet Request” form, the Chaplain, or their designee shall: • Ensure that no more than 30 calendar days shall pass from the day the Chaplain receives the completed “Religious Diet Request” in which a determination of program eligibility is made, and an accepted inmate begins receiving the religious meals requested. • Interview the inmate to explain the three religious diet options, including what the meals consist of. • Determine the inmate’s religious diet eligibility, with one exception: • The RRC shall determine the eligibility of a non-Muslim inmate to participate in the RMAP. When a non-Muslim inmate seeks the RMAP, the Chaplain shall forward the CDCR Form 3030, Religious Diet Request, to the RRC for consideration. • If Religious Diet Program eligibility is determined, explain the Religious Diet Program Agreement. • Have the inmate sign all required documents. Document an inmate’s refusal to sign any of the required documents. • Complete and distribute the Religious Diet Request, and if applicable the Religious Diet Program Agreement as indicated on the forms, within two working days. • Notify the inmate of the decision in writing (by copy of their Religious Diet Request). • Enter pertinent information for each inmate approved to participate in the Religious Diet Program onto a religious diet participant list within 24 hours of approval. Food Service will begin serving those approved for religious meals normally within two days of receiving this notification. • Along with food service staff, regularly monitor the religious diet lists to ensure that all participating inmates are served their religious dietary meals with minimal delay. • Update the list identifying inmate religious diets every 30 days and provide the list to the CFM. • Coordinate with the CFM to determine which dining area will provide the inmate his/her meals. • Provide each approved inmate with a Religious Diet Card. Collect Religious Diet Cards that are no longer valid. • Meet with inmates, giving them the opportunity to respond to allegation(s) of noncompliance with Religious Diet Program. Utilize the Religious Diet Program Notice of Noncompliance form. Monitoring for Religious Diet Program Inmate Compliance Any staff may report an incident of an alleged inmate Religious Diet Program Agreement compliance violation, as described on the CDCR Form 3030-A, Religious Diet Program Agreement. The incident report must be in writing using a CDC Form 128-B, General Chrono, citing CCR, Title 15, Section 3054. All written reports shall be sent to the appropriate Chaplain who shall make the final determination of continuing eligibility. 54080.15

61020.20.9 Correcting a Previously Submitted Score Sheet Rules for making corrections to a score sheet with a form Revision Date prior to Rev. 07/02. Any score errors that are detected after the canary copy of the score sheet has been submitted to OISB require the following correction process. These rules apply only to a score sheet with a form revision date prior to Rev. 07/02: Correct the Central File • Annotate the original score sheet in the C-File. Line through the item or items to be changed and write the new information beside the appropriate box or boxes. Initial and date those notations. This provides central file documentation of the original and new values and changes on the score sheet. • Continue to carry forward the correct score on any subsequent score sheets in the central file to show the correct score. Ensure that the correct score is carried forward when a new score sheet is needed. Prepare a “Correction” score sheet: When the score sheet to be corrected in the central file has a form revision date prior to Rev. 07/02, reference to the classification score is equivalent to the Preliminary Score. Follow these steps to correct the database: • Begin with a blank score sheet. The blank score sheet must be the same type of score sheet as the one being corrected. For example, when a CDC Form 839 needs to be corrected, the “ Correction ” score sheet shall also be a CDC Form 839. • Complete the Identifying Information section of this blank score sheet by entering the inmate ’ s CDC Number and Inmate ’ s Last Name. • Enter the same date that appears on the original score sheet being corrected. For the CDC Form 839 it is the Date Received CDC. For the CDC Form 840 it is the Date of Current Review. (exception: Neither the CDC Number nor the Date of Current Review can be corrected. See DOM § 61020.20.10 and contact OISB to correct these fields.) • Enter an “ X ” in the Box Item 5b, Form Identification, at the top of the score sheet. • Enter the date that the score sheet is being corrected in the “Date Corrected” boxes directly to the right. • For changes to score values in boxes in the Background Factors section, Prior Incarceration Behavior section, Favorable Behavior section, and Unfavorable Behavior section, enter the Total Correction for that score sheet, either negative or positive, in the Correction area of the CDC Form 839 or CDC Form 840 score sheet. On the CDC Form 839, it is Item C1. On the CDC Form 840 it is Item E1. • Enter the correct Total Classification Score in the Preliminary Score boxes when preparing a correction document for a CDC Form 839. • Enter the correct Prior Classification Score in the Prior Preliminary Score box and enter the Current Classification Score in the New Preliminary Score box when preparing a correction document for a CDC Form 840. (Note: On score sheets revised prior to 07/02, the Prior Preliminary Score is identified as the Prior Classification Score and the New Preliminary Score is identified as the Current Classification Score). • Leave the Mandatory Minimum Score and Placement Score boxes blank. • The name of the Current Institution and Facility may be entered. • The Counselor ’ s Name may be entered. Submit the canary copy of the “ correction ” score sheet to: Department of Corrections and Rehabilitation Information Quality Support Section P.O. Box 942883

61040.13 References PC § 1203.03. A RTICLE 5 — C LASSIFICATION P ROCESS Effective October 25, 1989 6 2010.1 Policy Statute authorizes the Director to maintain a continual diagnostic and prescription process involving a systematic study of each inmate ’ s case considerations while confined to the Department. The goals of the inmate classification system are: • Placement of inmates in the lowest custody level consistent with case factors and public safety. • Place inmates according to their classification score based on objective information and criteria unless case factors or departmental requirements indicate otherwise. • Application of the classification process uniformly for all inmates in similar situations. • Provision for centralized control over the classification process. • Maintenance of an ongoing classification system information data base for departmental research and evaluation. All decisions affecting an inmate ’ s institutional placement, participation in programs and degree of custody shall be through the classification process. 62010.2