Department Operations Manual

33070.9.1 Referral of Complaint to the Centralized Screening Team (a) Department staff receiving a written complaint from a complainant alleging staff misconduct toward an inmate or parolee, shall refer the complaint to the CST via the Central Repository, and notify their supervisor to determine if the complaint contains information constituting an imminent risk to personal safety, institutional security, or involves sexual abuse or acts of sexual misconduct as defined by PREA and the California Sexual Abuse in Detention Elimination Act. (b) Department staff shall document in writing any verbal complaints received that involve an allegation that an inmate or parolee was subject to unnecessary or excessive use of force, staff-on-offender sexual misconduct, or sexual harassment. The departmental staff receiving the complaint shall refer the complaint to CST via the Central Repository, and immediately forward the complaint to their Hiring Authority. (c) For allegations of staff misconduct not toward an inmate or parolee, the Hiring Authority shall not refer the allegation to CST, but may initiate an allegation inquiry, impose corrective action, or request an investigation or approval of direct adverse action, pursuant to the department’s regulations, policies and procedures. 33070.9.2

33070.9.2 Centralized Screening Team Review and Screening Decision (a) When a document is received by CST, staff shall review each document, identify all issues, and determine whether the document contains: (1) A routine issue; or (2) Allegation(s) of staff misconduct toward an inmate or parolee; or (3) Allegation(s) of staff misconduct not toward an inmate or parolee. (b) CST staff shall also review each document to determine if it contains information constituting an imminent risk to personal safety, or institutional security, or involves sexual abuse or acts of sexual misconduct as defined by PREA and the California Sexual Abuse in Detention Elimination Act, not previously identified by departmental staff who referred the allegation. In those instances, CST shall immediately notify the Hiring Authority of the affected institution or program for appropriate action. (c) CST shall notify the Hiring Authority of the screening decision. Additionally, the institution or parole region shall ensure the complainant is notified in writing that their complaint has been received within thirty (30) business days of receipt. (d) The CST shall normally route all complaints within five business days of receipt, unless the clarification interview process requires additional time. 33070.9.3

47010.4 Overview of OBIS Revised July 15, 1993 OBIS is a centralized, on-line, mainframe system that links all facilities, parole regions, selected parole field units, and headquarters to the Teale Data Center. OBIS is the only database which tracks an inmate from initial admission in a state prison through discharge from prison or parole. Composition Of OBIS OBIS is comprised of the following subsystems: movement, commitment, descriptive, inmate work incentive; and holds, wants, and detainers. Movement Subsystem The movement subsystem records each movement and status change of an inmate from the date of reception from the committing court to discharge from CDC jurisdiction. Commitment Subsystem The commitment subsystem records the legal commitment received from the California Superior Court that sentenced the offender to the jurisdiction of the Department. Descriptive Subsystem The descriptive subsystem records detailed information regarding each offender ’ s height, weight, hair color, ethnicity, social security number, CII number, FBI number, and date and place of birth. Inmate Work Incentive Subsystem The inmate work incentive subsystem is a collection of an offender's applied credits (including vested credits, administrative time, work and vocational assignments, work credit losses and restorations) that affect the release date of the offender. Inmate Time Collection System The Inmate Time Collection System (ITCS) is used to track the hours of inmates participating in the IW/TIP. Inmates who participate in the IW/TIP shall earn work time credit toward the reduction of their sentence. The ITCS introduces a scanning process to the existing time collection system. The scanning system is designed to provide the following: • Key data entry workload relief for the facility. • A more expedient method of updating OBIS. The ITCS scanning process uses revisions of the CDC Form 191, Inmate Timecard, the CDC Form 1697, Work Supervisor Log, and a Sentry 4000 scanner. The work supervisor tracks the inmate work time for a 31 day period, using the CDC Form 1697. Information from the CDC Form 1697 is transferred on to the CDC Form 191. The CDC Form 191 is sent to the case records office for scanning and timecard retention. Scanned information is used to update the OBIS database, and generate error and statistical reports. Holds, Wants and Detainer Subsystem The Holds/Wants/Detainer subsystem records holds, wants (warrants), and detainers (HWD) on a particular offender. HWDs are entered on- line immediately after receipt from another agency (e.g., federal, other states) which may have a legal right to hold the offender. Requests for offender information residing on the OBIS database shall be addressed to the Information System Support and Specialized Reporting Unit, located in OISB. 47010.5

48020.2 Purpose The general purpose of this policy is to establish standards for the use and management of modems within the Department ’ s operations. This policy is to be used for the purchase of all modems, including those within and outside facilities. Scope of the Modem Policy SAM 4989.1 states that modem usage consistent with the Department ’ s security and risk management policy are covered by the Department ’ s personal computer policy, and therefore follow the normal supplemental equipment justification process. However, due to the potential for misuse, special security precautions need to be addressed when using modems within a facility, parole office, or wherever inmates or parolees may have access to a PC. Consequently, a special modem supplemental equipment request form shall be used when requesting the acquisition of a modem. This form requires additional information for those modems that are to be used within any situation where inmates or parolees may have access to a personal computer. 48020.3

52050.27 Canine Unit Revised November 11, 2016 The California Department of Corrections and Rehabilitation (CDCR) canine unit is comprised of both illegal drug and contraband detection service dogs. Each departmental canine team is comprised of one certified canine handler and one certified canine service dog. All departmental service dogs shall be trained in the detection of illegal drug odor. Each canine team shall attend and successfully pass the Department’s 280 -hour course of training in illegal drug detection and then certify in the methods of illegal drug detection. Upon successful completion, an illegal drug detection service dog will be able to detect the presence of the odor of marijuana, heroin, cocaine, methamphetamine, and derivatives of these illegal drugs. At the discretion of the Canine Lieutenant, illegal drug detection service dogs may also be trained in the detection of contraband odor. Contraband detection service dogs will be capable of detecting the presence of the odor of tobacco and cell phones. Each departmental canine handler and service dog shall be recertified annually by the Canine Lieutenant. All air scan service dogs must attend and successfully pass the Department’s 120-hour course of training in passive canine air scan searching and then certify in the methods of passive canine air scan searching. Upon successful certification, the passive canine air scan team shall be able to complete passive air scans on people. Air scan service dogs must complete the Department’s 280-hour course of training in illegal drug detection prior to attending the Passive Canine Air Scan Academy. Only a Passive Response Certified Narcotic Detection Team with a minimum of six months of experience shall be considered for air scan training and certification. Service dogs shall not be used for verification of suspected drugs. Such verification shall be performed in accordance with existing drug testing procedures. The mission of the canine unit is to combat the introduction of illegal drugs and contraband into CDCR facilities and reduce the overall level of drug/contraband and criminal activity within the inmate population, thereby enhancing the safety and security of the institution. Selection of canine handlers shall be based upon overall experience, honesty, maturity, dedication, and a professed affection toward dogs. Canine service dogs shall not be utilized for any purpose other than illegal drugs/contraband detection (i.e., cell extractions, escape details, response to violent incidents, event control, etc.). Only departmental assigned canine handlers shall normally handle departmental service dogs. Responsibility The Canine Lieutenant is responsible for purchasing, selling, retiring, or transferring of all service dogs and the training and coordination/utilization of all departmental canine teams. The Canine Lieutenant shall also be responsible for ensuring all departmental canine teams are in compliance with established regulations and policies governing departmental canine unit operations. Canine units are assigned to individual institutions and have a dual reporting structure. E ach is part of a “Regional Unit;” Northern, Central, or Southern Region based on geographical location. Direct supervision rests with the Investigative Services Unit (ISU) Lieutenant at the institution housing that canine team, and is responsible for daily Fair Labor Standards Act and staff accountability. The appropriate Regional Canine Coordinator maintains daily functional supervisory and scheduling responsibility for each canine unit. When the canine handler is not engaged in canine duties, the canine handler shall lend support with other ISU functions as needed. Injuries to a Canine Handler In the event a canine handler is injured during the performance of their duties and is unable to care for or provide control of his /her assigned service dog, another canine handler shall be called to secure the service dog. If another canine handler is not available, a non-canine staff member shall be directed to secure the service dog into the institution’s kennel facility until another canine handler can respond. At the earliest time possible, the service dog shall be transported to the Regional Canine Coordinator or Canine Lieutenant until such time the assigned canine handler is able to care for the service dog, or the dog is reassigned. Injuries to a Service Dog Canine handlers shall avoid situations requiring the service dog to remain in their respective canine vehicles for extended periods of time. Temperature extremes can be detrimental to the service dog’s health and in extreme cases may result in death. Whenever the canine handler leaves the vehicle unattended, all doors shall be secured. If the service dog is in the vehicle in mild or cool weather, the windows shall be rolled down, with lattice inserts in place. During hot, humid weather, the vehicle may be secured with the engine and air conditioning running and windows partially opened. Only vehicles equipped with “secure idle” may be left running while inside institutional grounds. In such cases, the vehicle shall be under direct observation (i.e., tower or front entrance/gate staff member). Extreme caution to inside vehicle temperature on hot days shall be exercised with welfare checks of the service dog conducted as needed, but at least every thirty (30) minutes. In the event a service dog sustains a life-threatening injury or ingests any quantity of known or suspected drugs, the canine handler shall immediately call the closest available veterinary hospital for care. The canine handler shall Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 405 administer appropriate first aid procedures as applicable. The telephone number for the American Society for the Prevention of Cruelty to Animals/Animal Poison Control Center is available through the Canine Lieutenant. Canine Retirement In the event the Department deems it necessary to retire a canine, it is the responsibility of the Canine Lieutenant to gather any substantiating documents regarding the canine retirement, such as medical documents, if available, and forward these documents to the Division of Adult Institutions, General Population (GP) Males Mission. The Department may deem a canine retired due to any of the following: • Poor health; • Old age; • Unmanageable behavior; and/or • Failure to obtain required certifications. The GP Males Mission will then ensure the necessary paperwork is completed and approved. The two forms necessary to retire a CDCR canine are as follows: • CDCR 2001, Agreement for Sale of Department K-9; and • STD. 152, Property Survey Report. Once approved, the Richard A. McGee Correctional Training Center shall be notified of the canine retirement to ensure that the canine badge number is retired. The GP Males Mission shall also ensure proper notification and tracking within the CDCR SAP/BIS electronic tracking system. Veterinary Each institution is responsible for identifying a veterinary clinic in their geographical area for providing emergency services as well as yearly examinations/vaccinations. Emphasis shall focus on a veterinarian experienced with providing care for service dogs. All departmental canines shall be examined and vaccinated yearly or as required by the attending veterinarian. Accidental Bites In all cases of a service dog biting any person(s), staff shall obtain immediate medical aid for the victim. A service dog bite is a reportable incident. The canine handler shall return the service dog to its assigned kennel on grounds and complete CDCR Form 837-C, Crime/Incident Report Part C – Staff Report, for submission to the appropriate reporting authority. ISU staff shall obtain photographs of the victim’s injuries immediately following medical treatment. These photographs shall be treated as evidentiary material. Armed Post All correctional peace officers assigned as a canine handler shall be issued departmentally approved Glock Model G22 .40 caliber pistol with 3 magazines containing a total of 45 rounds of ammunition and equipment consistent with department policy. Weapons shall be stored in an approved gun locker at the base of the appropriate weapons tower for accessibility 24-hours a day. A CDCR Form 656, Armory Entrance and Exit Log, shall be maintained and placed inside the gun locker for accountability purposes. A log entry, reflecting the canine handler’s name, date, time in/out, and reason for drawing the weapon shall be completed by the canine handler each time the weapon is accessed. Canine handlers issued side arms shall be armed during off site operations and while transporting their assigned service dog off institutional grounds. When at home, or away from the institution overnight, all weapons shall be secured in accordance with state and federal laws. A trigger guard shall be applied in order to safely secure the weapon. Canine Vehicles Due to the need for canine handlers to safely transport their assigned service dogs, suitable State vehicles will be assigned to each canine handler. The vehicles shall be full/mid-sized sedans or Sport Utility Vehicles (SUVs). The vehicle shall be modified by removing the rear seats and installing a platform covered with a water proof material along with an anti-skid covering. The front driver’s compartment and the rear passenger compartment shall be divided by an expanded metal partition to keep the service dog secured in the rear of the vehicle and ensure adequate ventilation in the rear of the vehicle. Pre-built/manufactured canine inserts may also be used. Canine vehicles shall be equipped with an ignition override system; such as “Secure Idle,” as well as heat monitoring systems to ensure the safety of the canine. All canine handlers shall complete the Standard 377, Vehicle Home Storage Request/Permit in accordance with departmental policy. Home Kenneling Service dog(s) shall be maintained at the respective canine handler’s residence and permitted to socialize with the canine handler’s family. This fosters good social behavior in the service dog. • When on vacation or away for extended periods of time the service dog may be kenneled with another canine handler or in a suitable departmental kennel. California State Prison-Solano and California Institution for Men have kennels which are suitable for extended kenneling. The appropriate Regional Canine Coordinator shall be apprised anytime a departmental canine requires kenneling. • Service dogs maintained at a canine handler’s residence shall be appropriately kenneled. A kennel shall be purchased at the expense of the home institution and measure approximately 5 feet wide, 10 feet long, 6 feet high with sanitizeable flooring, i.e., composite flooring, concrete, etc., with a shade panel over the top and securable with a padlock. The canine handler shall clean the kennel daily. • All food, cleaning supplies, and items necessary for home care of the service dog shall be provided by the institution and maintained at the canine handler’s residence. • The assigned State vehicle shall not be parked on a public street when stored at the canine handler’s residence. • Canine handlers are encouraged to garage or cover the vehicle when not in use in order to avoid any undue attention to the vehicle. Obedience Training Obedience training shall be conducted separate from detection scent training. Obedience training shall be conducted to the extent necessary for the assigned canine handler to adequately control his/her service dog in unfamiliar settings. At no time are electronic collars (bark/shock collars) allowed to be used without the approval of the Canine Lieutenant. Scent Training Scent training shall be conducted annually, quarterly, monthly, and at the discretion of the Canine Lieutenant assuring each service dog’s competency. All training shall be appropriately documented in each service dog’s training records. A canine handler is required to have narcotic training aids inventoried by the Regional Canine Coordinator and/or Canine Lieutenant on a quarterly basis. Unannounced inventory inspections may be conducted at any time. A canine handler shall report any lost or spilled training aids. A copy of the Narcotic Training Aid Log shall be forwarded to the Institution ’ s ISU Lieutenant, Regional Canine Coordinator, and/or Canine Lieutenant. Each canine handler is required to complete a canine Narcotic Training Aid Log. This log is to be completed each time a training aid is used to ensure that no training aids are inadvertently left at a facility. This form shall be sent to the Canine Lieutenant on a monthly basis. Annual Canine Certification Each Departmental canine handler and service dog shall complete and pass the CDCR Canine Academy prior to using a canine in the performance of duty. This certification shall meet the guidelines set forth by the California Commission on Peace Officers Standards and Training (POST). Each canine handler and service dog shall be recertified annually by the Canine Lieutenant. Certifications shall consist of the following: • Exterior vehicle search • Interior vehicle search • Individual search (drug detection canine only) (Air Scan) • Individual article search • Inside building search Distraction aids may be used in any or all of the certification searches. The canine team shall be capable of detecting the odor of marijuana, heroin, cocaine, and methamphetamines in a vehicle ’s interior/exterior, buildings, on persons, and on articles of property. The canine handler shall be able to recognize the canine’s alert and response. The canine handler’s call as to the location of the aid shall be as specific as possible. The canine handler will reward the canine for a positive response only after confirmation on the location of the aid has been given by the certifying trainer/instructor. Training shall include and emphasize the importance of understanding both human and human-dog social cognitive factors in applied situations to prevent any false positive alerts. Each canine team shall complete all phases of certification (pass or fail). Certification will be scheduled for two consecutive days at a location specified by the Canine Lieutenant. If a canine team fails certification, remedial training shall be the responsibility of the trainer. The canine team shall be rescheduled for certification one week following the failed certification. In the event the canine team fails to certify at the second certification, training shall be Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 406 scheduled one week after the failed certification and supervised by the Canine Lieutenant. At the third scheduled certification, if the canine team fails to certify, the Canine Lieutenant shall conduct an administrative review of the certification process used and the team’s performance. Failure to certify is cause for removal from the canine program. Canine Handler Equipment The following list of equipment shall be issued to canine handlers and replaced as needed by the home institution: • Six foot leash with snap clasp • Fur saver choke collar • One and one half inch flat leather collar • Stainless steel food pan • Stainless steel water pan • Stainless steel water bucket • Spill proof vehicle water bowl • Jute Tug Toy (3) • Kong rubber ball (2) • De-shedding comb • Kennel crate • Traffic Lead Mutual Aid Departmental canine teams are available to assist both interdepartmental and outside law enforcement. All requests for canine unit assistance from institutions shall be made through the appropriate Regional Canine Coordinator who will evaluate the scope of the operation and deploy adequate canine resources. CDCR institutions, the Office of Correctional Safety, the Office of Internal Affairs, and parole units have priority over outside law enforcement agency requests for mutual aid in the use of canine teams. The Canine Lieutenant holds the ultimate responsibility for the deployment of canine teams. The use of canine units shall be prioritized as follows: • First Priority: Intelligence based institutional searches. Authorization by ISU Lieutenant and/or Institutional Warden with operational coordination between the ISU Lieutenant and the Regional Canine Coordinator. • Second Priority: Random institutional searches. Authorization by the Institution Warden with operational coordination between the ISU Lieutenant and the Regional Canine Coordinator. • Third Priority: Parole unit requests. Coordinated through the Regional Canine Coordinator with authorization from the Institution Warden and notification to the Canine Lieutenant. • Fourth Priority: Outside law enforcement agency requests. Coordinated through the Regional Canine Coordinator with authorization from the Institution Warden and Associate Director, General Population Males, or designee with notification to the Canine Lieutenant. Upon approval of the parole unit or outside law enforcement assistance the following shall apply: • CDCR's canine unit's sole purpose during off-site operations is to conduct searches of targeted areas using their assigned service dogs. Passive canine air scan searches of persons under the jurisdiction of the Department are permissible. Passive canine air scan searches of citizens not under the jurisdiction of the Department shall not be conducted without the existence of articulable probable cause or a search warrant for the search of a specific citizen. • Canine unit staff shall not involve themselves in the outside law enforcement efforts in the securing of the search area and shall remain outside the targeted area until such time the residence or building has been secured. • All occupants of the search area shall be cleared from the area to be searched to ensure there is no contact with the service dog(s). • Prior to conducting any search, canine unit staff shall visually check the area to be searched to ensure there are no illegal drugs or dangerous items in plain sight that may cause injury to the dog. During the actual search, the canine handler is responsible for identifying any area the service dog alerts. During the course of a search, the canine handler shall not retrieve any drugs or contraband discovered, unless absolutely necessary. • Subsequent to the canine team completing their portion of the search, designated staff shall perform a tactile (hands on) search of the areas where the service dog alerted. • Within 24-hours of the search operation, or no later than the close of business the following business day, a report is to be submitted and routed to the appropriate Warden, Regional Canine Coordinator, Canine Lieutenant, and the Associate Director, General Population Males, documenting the details of the search to include a des cription of any drugs/contraband discovered during the search. • When utilizing the service dog(s) outside of the institution and pursuant to a search warrant, the respective canine handler shall use his/her assigned service dog in a manner within the scope of the search warrant. • When available, a minimum of two canine teams shall be deployed. This allows for larger areas to be searched and maximum utilization of the service dog in a shorter period of time. • Drug detection service dogs shall be used in requests for probable cause purposes. • Canine staff responding to a call-out or emergency shall be required to report in appropriate uniform. • Overtime costs shall not be incurred without approval of the appropriate Warden or designee. The canine handler shall complete a detailed report upon completion of the search. The report shall be submitted to the Canine Lieutenant via the Regional Canine Coordinator. • Only CDCR-approved equipment is allowed to be used. Demonstrations The canine unit may provide public demonstrations to further public relations. Requests shall be forwarded to the appropriate Regional Canine Coordinator for approval. All such requests shall be routed to the Canine Lieutenant to ensure there are no operational conflicts. If the request is approved, the Regional Canine Coordinator shall assign sufficient personnel to provide the service. 52050.27.1

52070.14.1 Obtain And Share Information The gang investigators shall have the primary responsibility in their respective institution or region for collection of information in regard to gang affiliations or gang-related criminal activities. They shall collect information from various sources and transmit this information to their respective Wardens or RPAs, SAC, OCS, and to the Senior Special Agent without delay. The gang investigators shall maintain a close working relationship with other staff. They shall collect, analyze, and transmit any material or information of significance to their respective managers, SAC, OCS, and to the Senior Special Agent. They shall be responsible for documenting gang members and associates (and their visitors at respective institutions). They shall monitor new arrivals to their respective institutions or parole regions, particularly new commitments from and to Reception Centers. They shall identify and document inmates or parolees engaged in any gang activity. They shall maintain regular telephonic contact with other investigators, local law enforcement agencies, and other appropriate individuals as necessary so as to provide an avenue for the exchange of information. The gang investigators shall maintain regular telephonic contact with the Senior Special Agent and shall convey important data, including inmate/parolee gang-involved incidents or arrests, without delay. These telephonic contacts shall be followed up by necessary reports and/or documents. Wardens and RPAs or their designees shall be apprised of all information obtained by their respective investigators so that the information will reach appropriate personnel. 52070.14.2

52070.17.1 Documenting Gang Affiliation On A Cdc Form 812-A Or B If, after the thorough investigation and documentation prescribed by DOM, Chapter 6, Article 2, the gang investigator concludes the inmate/parolee is gang affiliated (active or inactive) or has had a change in gang status, the investigator shall complete either a CDC Form 812-A, Notice of Critical Case Information – Prison Gang Identification, or a CDC Form 812-B, Notice of Critical Case Information – Disruptive Group Identification. On the form, the gang investigator shall document the affiliation, category of involvement, and the original, independent source items of information contained in the central file, which were used to support the conclusion. The completed CDC Form 812-A/B shall be retained in the inmate ’ s/parolee ’ s central file and the inmate/parolee shall be given a copy. Current activity is defined as any documented gang activity within the past six (6) years consistent with CCR Section 3341.5(c)(5). 52070.17.2

52070.20.1.1 Security Of Q Series Forms By Gang Coordinator/Investigator The Q series forms are work products that shall not be placed in the inmate ’ s/parolee ’ s central file. Further, disclosure of the category codes on the Form Q to inmates/parolees or unauthorized persons would adversely impact gang data base security, thereby jeopardizing the security of institutions and safety of individuals. Note : The Q series forms (not filled out) are not considered RESTRICTED. However, once the Q series forms are used to record information regarding inmates/parolees, the forms shall then be classified as RESTRICTED. 52070.20.2

52070.25 Classification of Gang Affiliated Inmates Gang affiliated inmates shall be classified in accordance with the CCR, Title 15 and the DOM on the basis of documented individual behavior and case needs. At the inmate/parolee’s annual review, any information or source items received/developed during the preceding year, which meets the validation requirements as defined in CCR Section 3378, shall be disclosed to the inmate/parolee on the CDC Form 812 A/B. The information need not be disclosed if it is part of an ongoing investigation or if disclosure would compromise an ongoing investigation. The inmate/parolee shall be interviewed regarding the information and a request shall be made to the OCS for an updated CDC Form 128B-2. 52070.26

53130.8.1 Authorized Use of “ S ” Time Revised September 25, 2007 “ S ” time shall be authorized for the following reasons: • Institutional lockdown. • Emergency recall. • Attorney visits. Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 447 • Fog or inclement weather conditions. • Work/training supervisor ’ s absence when no relief supervisor is provided. • Removed to out-to-court status. • Three working days prior to transfer to another institution. • Ten working days prior to parole or discharge, including institution base camps. • Conservation camp inmates shall receive 15 days “S” time prior to release. • Thirty working days prior to parole or discharge on California inmates serving their terms in other jurisdictions. • Appearances at classification hearings or casework interviews which cannot reasonably be conducted during the inmate ’ s off duty hours. • Staff interviews with an inmate regarding a death notice or emergency involving a member of the inmate ’ s immediate family as defined in Section 3000 of the Title 15. • Emergency or life threatening medical or dental treatment. • Temporary interruption/delay in the inmate’s work/training assignment through no fault of the inmate. • Medical consultant appointments with other than state employees. • M-2 job development and/or initial M-2 screening interview. • Board of Parole Hearings (BPH) hearings. • Interviews with representatives of other governmental agencies. • Delay in reporting to work/training assignment because of delayed meal schedule, unlocks, and clearing of the institutional count. • Interview for staff preparation of a PC § 1170(d) report to the court. • Temporary leave processing for a family emergency. • A serious disciplinary hearing if overtime would be required for a staff witness to attend the hearing. All other institution services and/or circumstances requiring an inmate ’ s presence or participation shall be scheduled or conducted on the inmate ’ s off- duty hours. The granting of “ S ” time for reasons other than listed in this Section shall require approval by the Secretary of the CDCR or their designee. 53130.8.2

53140.5 Responsibility Headquarters The Administrator of the JVP Unit (JVPU) is responsible for implementing the Prison Inmate Labor Initiative of 1990 (Proposition 139), and the Prison Industry Enhancement Certification Program (PIECP) Federal guidelines, April 1999 or most recent revision. This shall be accomplished by negotiating contracts and leases with fiscally sound and ethically managed businesses which will create JVP businesses to employ inmates under the provisions of Proposition 139. The JVPU will assist institutions in implementing JVPs, assist and monitor JVEs, and maintain and coordinate all inmate payroll functions. Warden Each Warden is responsible for the implementation of appropriate Joint Venture projects at his or her institution. This shall include participation in the processes of the contract/lease development, problem identification/resolution, and ongoing operational management. In addition, the Warden is responsible for appropriate administrative and security support to facilitate the success of the project. The Warden shall determine all necessary security procedures for the JVP business. Discipline of inmate-employees is the responsibility of the CDCR and the Warden. Joint Venture Coordinator Each Warden will appoint a Joint Venture Coordinator who is responsible for the direct implementation/coordination of that institution’s JVP. This position is responsible for providing a stable, readily available, and properly screened inmate workforce as well as appropriate administrative, security, and training support to facilitate the success of the project. Each Coordinator is responsible for providing JVPU with inmate hiring documentation, including any information on changes, terminations, or paroling inmates (see CDCR Form 1873, Inmate-Employee Payroll Distribution – Joint Venture Program (JVP)). In addition, each Coordinator is responsible for the completion of the CDCR Form 1872, Inmate Participation Agreement-Joint Venture Program (JVP), for each inmate employee. Joint Venture Employer (JVE) As defined in California Penal Code (PC) Section 2717.1(b), the JVE shall be the sole employer of all inmate-employees in the program. The JVE shall be solely responsible for determining the applicability of, and ensuring compliance with, all State and Federal laws concerning employment of inmates and free staff including, but not limited to, applicable wage and hour laws and record keeping requirements. Nothing in this Section should be construed to modify the responsibility of the State and defined in the California Code of Regulations (CCR), Title 15, Division 3, Section 3484. The final decision in the hiring of inmates shall be made by the JVE. The JVE shall be solely responsible for paying comparable wages in accordance with applicable Federal and State laws including, but not limited to, Employment Development Department (EDD) guidelines. Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 453 California Prison Industry Authority (CALPIA) The CDCR may contract with CALPIA to operate and manage the JVP pursuant to PC Section 2717.1 et seq. The CALPIA shall cooperate with the Warden of each facility to ensure that there is no conflict between the CALPIA operation and the proposed Joint Venture project. Division of Adult Parole Operations The Parole Agent in the field is responsible for coordinating the introduction of the paroled JVP inmate to the Employment Development Department (EDD) representative located in their unit. Community Correctional Center/Facility Any Community Correctional Center/Facility may participate in the JVP as long as it is certified by the CDCR. Inmate-employees must have been convicted in a California jurisdiction. Employment Development Department The JVP will obtain from EDD, wage data, applicable Standard Occupational Classification Code (SOC), and survey data from Occupational Employment Surveys (OES) for each inmate- employee’s job description. 53140.6

54010.4 Definitions of Classes of Mail First Class Mail The United States Postal Services (USPS) regulations define First Class Mail as all matter wholly or partly in writing or typewriting, all actual and personal correspondence, all bills and statements of account, and all matter sealed or otherwise closed against inspection. The maximum weight for a First Class letter is 13 ounces. All First Class Mail shall be delivered to the inmates as soon as possible, but not later than seven (7) calendar days from receipt of the mail from the Post Office. Standard Mail USPS regulations define Standard Mail as mail used for advertising mail, catalogues, and newsletters of a non-personal nature that are not required to be mailed as First Class Mail. The maximum weight for Standard Mail is 16 ounces. Standard mail used to be referred to as “Bulk Mail.” Periodicals USPS regulations define Periodicals as a class of mail consisting of magazines, newspapers, or other publications formed of printed sheets that are published at least four times a year at regular, specified intervals (frequency) from a “known office of publication.” Periodicals usually must have a list of subscribers and/or requesters, as appropriate. Package Services USPS regulations define Package Services as Parcel Post, bound Printed Matter, Medial Mail, and Library Mail. With the exception of Parole Clothes and third party special purchase health care appliances, inmates shall not be allowed to receive Package Services directly from personal correspondents. Packages containing parole clothes or third party special purchase medical assistive devices must be clearly marked with either “parole clothes” or “health care appliance” on the outside of the package. Personal correspondents do not include the Courts, Law Firms, County, State and Federal Agencies, Publishers, Bookstores, Book Distributors, etc. All incoming packages, regardless of their contents or whom they are addressed to, shall be put through an x-ray machine to prevent the introduction of contraband into the institution. All packages received in the mailroom that are addressed to an inmate shall be processed through Receiving and Release where they will be searched, inventoried, and issued to the inmate. All appropriately addressed mail shall either be delivered to the inmate, or forwarded per the CCR Subsection 3133(f) and DOM Section 54010.25. 54010.5

54090.4.1 Form Availability The Department shall ensure that the CDCR Form 22, Inmate/Parolee Request for Interview, Item or Service, is readily available to inmates and parolees. This form shall be available in all inmate housing units, general or segregated; all institutional libr aries; any facility under the Department’s jurisdiction, whether residential or medical, where inmates are required to remain more than 24 hours; and all parole field offices. This form is printed on NCR (no-carbon-required) paper, which facilitates: • A record of the date the form was first presented to staff, and the date of each staff response. • A record of the nature of the request and any subsequent efforts to address it. 54090.4.2

54100.2 Purpose The purpose of this Article is to: • Maintain the integrity of the Department through a fair, objective , and effective appeals process. • Provide for the resolution of inmate or parolee grievances at the lowest Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 509 possible administrative level with timely responses to the appellant. • Provide the inmate or parolee grievant a meaningful remedy focused on correcting an identified problem. • Afford the grievant an avenue for the exhaustion of administrative remedies prior to initiation of a court action. • Audit the internal processes and operations of the Department to identify, modify, or eliminate practices which are unnecessary or may impede the accomplishment of correctional goals. • Utilize inmate and parolee appeal information as an early warning indicator to identify and respond to potential sources of liability to the Department. • Gather and disseminate data and statistics about appeals in order to satisfy statutory responsibilities and in furtherance of policy, management and program improvement goals. 54100.3

54100.13 Levels of Review Because the appeal process provides for a systematic review of inmate and parolee grievances and is intended to afford a remedy at each level of review, administrative remedies shall not be considered exhausted until each required level of review has been completed. Cancellation or rejection decisions also do not exhaust the administrative remedies available. As used in this article, “reviewer” means the individual with signature authority for the approval or disapproval of an appeal response completed or drafted at any level. The appeal process shall consist of three levels of review; the first and second levels are normally reviewed at the institution or parole region, and the third level review occurs at the Department Secretary’s level. Third level review shall consist of an evaluation of decisions relative to an appeal including all supporting documentation and modification orders (see DOM §54100.17) issued at the first, second or third level. For each subsequent level of review, the inmate or parolee shall submit the original CDCR Form 602-1, with supporting material and explanation stating, in detail, the reason(s) for his or her dissatisfaction with or disagreement with the reviewer’s response. 54100.13.1

54100.23.1 Appeals of Lost or Damaged Property All property loss or damage arising from the same departmental event or action shall be included by the appellant in one appeal form. Such appeals are subject to rejection if relevant documentation is not attached, including a signed copy of the CDCR Form 1083, Inmate Property Inventory. Staff assigned to respond to appeals alleging property loss or damage shall conduct a thorough examination of all documents submitted and any other pertinent information that will assist in resolving the property claim including, but not limited to: • A thorough search for the lost property. • Inspection and assessment of the damaged property. • Interviews, especially when documentation identified staff who handled the property. • Review of departmental records, including but not limited to, property receipts, property transfer receipts, property control cards , and property inventory sheets. Any decision denying a property claim shall inform the inmate/parolee of the right to file a claim directly with the Victim Compensation and Government Claims Board (VCGCB) (formerly Board of Control) and shall provide instructions for such filing. An inmate/parolee who wishes to file a claim with the VCGCB shall adhere to the timeframes governing these claims which may be more restrictive than the CDCR appeal process and may require the appellant to file a claim prior to receiving a final decision on his or her CDCR appeal. First and second level appeals concerning lost or damaged property shall be processed at the institution/parole region where the loss or damage occurred. All provisions of this article concerning property loss or damage apply to inmates housed in a contract facility, including inmates transferred to or from a contract facility. 54100.23.2

61020.7 Prison Gang Identification Methods Methods of identification shall include a reference to each source document in the inmate ’ s/parolee ’ s file and adhere to the following guidelines: Self Admission. Shall require verification from another source. Tattoos and Symbols. Body markings identified by IGIs as indicative of specific prison gangs. Written Material. Any material or documents determined to indicate prison gang involvement or activity such as membership lists, enemy lists, gang constitutions, structure, codes, or training materials of specific groups. Photos. Individual or group photographs with gang connotations such as insignia or symbols or group photos with known gang members. Staff Information. Documented staff observations, which reasonably indicate and verify gang involvement or association. The inmate ’ s C-file shall be reviewed for corroborating CDC Form 115, Rules Violation Reports, CDCR Form 837 Series, Incident Reports, probation officer reports and other reports. Other Agencies. Information provided by other agencies shall be documented. If the information is received orally, CDCR staff shall document the information, citing the source and the validity (such as the other agency's basis for determining an affiliation). Association. Enter only information related to the inmate ’ s/parolee ’ s association with known gang members or with persons directly linked to known gang members. Such information can relate to street associations, crime partners, institutional associations, or visitors or correspondents of gang members. Confidential Sources. The date of the information and the type of the source shall be noted. Any document relating confidential information from an inmate source shall also include an evaluation of the source ’ s reliability and otherwise meet the requirements for the use of confidential information as specified in DOM § 61020.8. Commitment Offense. Where the circumstances of an offense reveal evidence of gang affiliation, the counselor shall check for such indicators as victim, gang related crime, crime partners, witnesses, ethnic consideration, area of commitment, or “ home town. ” “ Home town ” and ethnic considerations alone shall not determine gang affiliation, but shall be considered in context with other substantiating information. Legal Documents. Probation Officer’s Report (POR) or court transcripts. Visitors. Documentation shall be made of visitors who are known gang “ runners, ” street members, or members of an organization which associates with prison gangs. Debriefing Reports. Official material detailing the voluntary statement of an inmate or parolee who claims to have dropped out from a prison gang or disruptive group. 61020.8

61020.12.2 Archive File Review Procedures The counselor shall review the inmate’s current criminal history through the California Law Enforcement Telecommunication System (CLETS) and the Criminal Identification and Information (CI&I) to determine if there is a discharged CDCR term, Civil Addict commitment, DJJ/CYA commitment, federal term, or out-of-state term, which has not been previously reviewed and documented. If the inmate has a discharged CDCR term or Civil Addict commitment and the archive file has not been previously requested, the counselor shall complete the Request for Discharged Archives Files. The request shall include the inmate’s full name, current CDC number, discharged CDC number, box number (assigned to discharged cases beginning in the late 1990’s), and discharge date. Discharge dates can be obtained from the OBIS “COFQ” screen or CLETS/CI&I. Box numbers can be obtained from the OBIS “KMHQ” scree n. Pursuant to Penal Code (PC) § 1203.03 (“Z” cases), records on diagnostic cases are not available after three years from the discharge date. (Note: When an inmate’s CDCR term is discharged, the parole region indicates in the OBIS “KMHQ” screen the box number in which the Central File is placed. Indicating the box number, when noted on the request form, assists the Archives Unit in locating the C-file.) The “COFQ” screen in OBIS shall be checked to determine if there is a confidential folder under the discharged CDC number. If there is a confidential folder, the counselor shall complete the Request for Discharged Confidential Folder form. The request shall include the inmate’s full name, current CDC number, discharged CDC number(s), discharge date, and CI&I number. If the inmate has a discharged DJJ/CYA commitment and the DJJ/CYA file has not been previously requested and reviewed, the counselor shall complete the DJJ/CYA file request. NOTE: DJJ/CYA archive files are no longer available if the DJJ/CYA commitment has been discharged for seven (7) or more years. The counselor shall complete the Notice of Requested Archive File, Confidential Folder, or DJJ/CYA File half-sheet, punch holes, and place it inside the back of the C-file folder where the archive file is normally located. This will be utilized to ascertain whether or not the archive file, confidential folder, or DJJ/CYA file has been requested. The counselor shall complete a separate half-sheet for each archive file, confidential folder, or DJJ/CYA File requested. If an archive file, confidential folder, or DJJ/CYA file has been requested but not received prior to completion of the Institution Staff Recommendation Summary (ISRS), the RC counselor shall note the discharged number and date the archive file was requested in the Casework Follow-up section of the ISRS. The counselor shall submit the request for the archive file, confidential folder, or DJJ/CYA file to the Records Office. The Records Office shall FAX the request to the appropriate destination (as indicated on the request form) within seven (7) days. If the archive file, confidential folder, or DJJ/CYA file is not received within 90 days, the counselor shall call the Archives Unit, ID/Warrants Unit, or DJJ/CYA Master Files Section to determine if the request needs to be sent again. If applicable, federal institutions and out-of-state agencies shall be contacted by the counselor. Any information provided, whether written or oral, shall be summarized and documented in a CDC Form 128-B. (Note: The Archives Unit does not maintain records on Interstate “I” numbers. A C - file for an “I” number does not exist. An “I” number is on parole here in California serving parole that was imposed by another state. An “I” number has never served any prison time in California. Therefore, when reques ting records on “I” numbers, the out-of-state agency shall be contacted by the counselor.) Each time a counselor makes contact with another agency (federal, state, county, etc.) requesting records or receiving information on an inmate’s prior incarceration behavior, it shall be documented in a CDC Form 128-B. This will ensure that staff reviewing the case are aware of the information and any efforts that have been made to obtain the information. Upon receipt of the Archive File, Confidential Folder, or DJJ/CYA File, the counselor shall review the file for information that may affect the inmate’s Placement Score, housing, custody, program, medical/psychiatric needs, or any other pertinent factors. The counselor shall summarize the information compiled from the archive file review in a CDC Form 128-B and secure it in the C-file. A pre-formatted Archive File Review, CDC Form 128-B may be used to document the archive file review. Upon completion of the archive file review, confidential folder review, or DJJ/CYA File review and documentation in a CDC Form 128-B, the counselor shall update or correct the appropriate documentation in the current C-file including, but not limited to, the following: • Documentation of enemies on the CDC Form 812 and/or CDC Form 812C, Notice of Critical Information-Confidential Enemies; • Incorporation of confidential information into the current confidential folder; • Correction of the CDC Form 839, CDC Classification Score Sheet, and CDC Form 840, CDC Reclassification Score Sheet, and CDC Form 841, Readmission Score Sheet. If the archive review results in a need to change the inmate’s housing, program, custody, or security level, the counselor shall schedule the case for review by the next available classification committee. If a safety/security issue is identified, the counselor shall immediately notify the CCII (Supervisor) and/or available supervisory custody staff and ensure the appropriate action is taken. The Records Office shall maintain security of DJJ/CYA files until returned to the DJJ/CYA. Note: DJJ/CYA files are to be returned to DJJ/CYA within 30 days of receipt. CDCR archive files and archive confidential folders are not to be returned to the Archives Unit or ID/Warrants Unit. They are to be permanently retained in the current C-file. If an archive file is received for an inmate that has been transferred, Records Office staff shall forward it to the inmate’s current institution immediately. If the archive file is received at the RC prior to the case being reviewed by the CSR, the archive file review, documentation in a CDC Form 128-B, and necessary updates and corrections to the C-file shall be completed at the RC to ensure the recommendation to the CSR is appropriate. If it is discovered that an archive file was not requested at the RC, the receiving institution shall submit the request. With the exception of RC cases, all cases presented to the CSR for transfer consideration that have a discharged CDCR term, Civil Addict commitment, or DJJ/CYA commitment require completion of the archive file review and documentation in the C-file. If the archive file review has not been completed prior to the CSR review, the effort to obtain it and the reason the case is being referred to the CSR prior to the archive file review shall be described in the CDC Form 128-G, Classification Chrono. 61020.13

61020.19.9 CSR Action This Section is to be completed only by a CSR or a staff member specifically authorized to act in that capacity. Last Name (Boxes 115-122) The CSR or authorized staff shall print the first eight letters of his or her last name in CAPITAL BLOCK letters in the space provided. Date of Action (Boxes 123-128) Enter the number of the month, the day, and the last two digits of the year in which the action is taken. Level IV Design (Boxes 129-131) 180 Status . If a male inmate has a Level IV Placement Score, the CSR shall make a determination regarding the exclusion of this inmate from a Level IV 270-design institution. If an inmate meets the guidelines for exclusion from a Level IV 270-design prison, the CSR shall print the capital letter “Y” in Box 129. Enter an asterisk (*) in Box 129 if an inmate was designated on a previous CDC Form 839 or CDC Form 840 or CDC Form 841 as meeting the guidelines for exclusion from a Level IV 270-design institution, but no longer meets the exclusionary guidelines. Reason Code . If a “Y” has been entered in Box 129, the CSR shall enter the Reason Code in Boxes 130-131 to describe the reason for exclusion from a Level IV 270-design institution based on the established guidelines. Refer to DOM § 61010.11.6, Special Case Factors, to determine the appropriate Reason Code. The counselor’s evaluation regarding a male inmate’s exclusion from a Level IV 270-design institution shall be recorded in the Special Case Factors area of the score sheet. Minimum Custody (Boxes 132-135) Eligibility . The CSR shall print the letter “E,” “L,” or “P” in Box 132 consistent with the findings recorded on the Minimum Custody Screening Form. Print the letter “E” in Box 132 to document that the inmate is eligible for minimum custody. Print the letter “L” in Box 132 to document that the inmate is temporarily ineligible for minimum custody. Print the letter “P” in Box 132 to document that the inmate is permanently ineligible for minimum custody. Reason Code . Print the code in Boxes 133-135 to identify the reason that the inmate is either temporarily or permanently ineligible for minimum custody, for example, VIO, ESC, HOL, etc. If the inmate is eligible for minimum custody, print an “E” in the Minimum Custody Eligibility, Box 132. Do not enter a “reason code.” If an inmate is permanently excluded from Camp due to Arson, but is otherwise eligible for minimum custody in an MSF, enter “P” in Box 132 and enter ARS for Arson in Boxes 133-135 to ensure that the inmate is not placed in a Camp. CCRC Eligibility (Boxes 136-138) The CSR shall enter the appropriate code for reentry eligibility in Boxes 136-138. • Print the letters REN if the inmate is eligible and wants to participate in CCRC. • Print the letters REX if the inmate is eligible for placement in CCRC, but the inmate does not want to participate in CCRC. If the inmate is ineligible for CCRC placement, Boxes 136-138 shall remain blank. Developmental Disability Program (DDP) Code (Boxes 139-141) The Developmental Disability evaluation is recorded on a CDC Form 128-C-2. The CSR shall print the most recent DDP code in Boxes 139-141. The DDP code is the designation assigned by clinical staff. The C&PR has the authority to enter the DDP code only when there is a change from one DDP designation to another and the change does not require transfer of the inmate. For example: The C&PR has the authority to enter the DDP designation change from DDO to NDD or from DD1 to DD2 when the institution is designated to accommodate both DD1 and DD2. Disability Placement Program (DPP) Codes (Boxes 142-157) The CSR shall make every effort to endorse a case that is identified as DPP on the CDC Form 1845 (Section C), to an appropriate institution. The first three boxes are to be used for the impacting DPP code that most affects the inmate’s placement. The CSR shall print the appropriate DPP code in Boxes 143-145. If there are additional codes that affect placement, the CSR shall print codes in Boxes 147-157. The CSR shall print the non-impacting DPP codes assigned to the inmate in Boxes 147-157. When a DPP code is no longer appropriate, the CSR shall enter an asterisk in the corresponding box and enter the DPP code to be deleted in the three boxes following the asterisk. The lack of an asterisk (*) before a DPP code means the continuation or addition of a code. To change the previously applied primary code that most affected placement, the CSR shall print a new primary DPP code in Boxes 143-145. The C&PR or RC-CCIII has the authority to code the DPP designation of inmates who have only non-impacting physical disabilities as identified in Section D of the CDC Form 1845. The C&PR or 0RC-CCIII shall enter a DPP code in Boxes 147-157. Administrative Determinants (Boxes 158-177) An inmate whose Placement Score falls within one of the following ranges shall be placed in an institution, which is designated at the security level indicated, unless a reason for administrative or irregular placement is specified: Placement Score Security Level 0-18 I 19-27 II 28-51 III 52+ IV Appropriate inmate placement is determined by both Placement Score and consideration of unusual or special case factors. Some case factors affect placement because of administrative policy requirements. Policy determined factors are “ administrative determinants, ” and placements based on these, in a facility, which does not correspond to the inmate's Placement Score, are “ administrative placements. ” Space is provided to record up to five administrative determinants. Enter applicable administrative determinants. An administrative determinant also identifies a temporary or permanent case factor and alerts staff to safety and security considerations, which may limit the inmate’s eligibility for placement. If there are not enough boxes to identify all applicable administrative determinants, give priority to administrative determinants most related to custody and safety. For example, if the inmate has noted an active “ felony hold, ” mental health concerns, medical concerns, and a possible restricted “ R ” custody, enter the applicable administrative determinants. Unless the medical condition is driving placement, the mental health diagnosis is the primary concern. Enter HOL for the Hold if the hold is active, is either a felony hold or a USINS hold, and supporting documentation for the hold is in the file. The “ R ” suffix is not entered pending evaluation. The CSR would, therefore, enter: a) b) c) P S Y M E D H O L Record those administrative determinants, which are supported by documentation using the Administrative Determinant codes provided. If an Administrative Determinant code has already been entered as a Minimum Custody Reason Code (Boxes 133-135), it is not necessary to repeat that code here. AGE . Inmate ’ s youthfulness, immaturity, or advanced age should be given strong consideration in placement or program decisions. ARS on. Current or prior conviction or a sustained juvenile adjudication as defined in CCR § 3375.2(b)(25) or good cause finding ruling rendered in a BPH or Parole Hearing Division proceeding, a sustained allegation in DJJ/CYA or Youthful Offender Parole Board proceeding or a probation violation finding in a court of law for arson, which limits where the inmate may be housed. BEH avior. Inmate ’ s behavior record indicates he or she is capable of successful placement at an institution security level lower than that indicated by inmate’s Placement Score. Not to be used if the inmate is housed at a security level higher than the inmate’s Placement Score. CAM p. Placement due to a shortage of camp qualified inmates. Enter CAM to identify an inmate who is eligible or potentially eligible for camp placement. DEA th sentence. Inmate was formerly on death row or currently is sentenced to death. DEP artmental review board. Special placement ordered by the Departmental Review Board. DIS ciplinary history. Inmate’s disciplinary record indicates a history of serious problems or threatens the security of the facility. ENE mies. One or more persons under jurisdiction of the CDC has been documented on a CDC Form 812 or CDC Form 812-C as an enemy. This should also be used when victimization is very probable due to case factors, such as where the nature of the offense will very likely create an enemy situation at certain institutions. Includes current Protective Housing Unit (PHU) cases and those who are natural victims because of their appearance or commitment offense. ESC ape potential. Unusual circumstances suggest the inmate is a much greater escape risk than indicated by his or her score. For example, the inmate verbalized intent to escape. FAM ily ties. Inmate has strong family ties to a particular area where other placement would cause an unusual hardship. GAN g involvement or affiliation. Documentation establishes that the inmate's membership or association requires special attention or placement consideration. HOL d, warrant, or detainer likely to be exercised. For purposes of justifying a need for irregular placement based on a Hold, the hold is to be active, be either a felony hold or USINS hold, and substantiating documentation must be located in the C-File. INA ctive. Documentation establishes that the inmate ’ s inactive gang status requires special attention or placement consideration. LIF e sentence. Apply LIF to identify an inmate serving a life sentence or life sentences. MED ical. The inmate ’ s medical condition requires treatment or continuing medical attention not generally available at all facilities. OUT -to-court. Inmate needs to be housed in a particular facility in order to be close to a court jurisdiction where the inmate is required to testify in court or is being prosecuted. Includes situations where involvement in a court trial is anticipated because a disciplinary has been referred to the district attorney. Also use this designation when a board appearance is imminent. POP ulation pressures. Shall be used by a CSR only. No beds presently exist at an institution with a security level indicated by the inmate’s Placement Score. PRE release. The short time remaining to serve limits or otherwise influences placement or program options. This factor shall also be used when a release date is so close that transfer or starting a long-term program is not warranted and when a short release date warrants special placement or program consideration. PSY chiatric. A psychological condition requires special treatment or may severely limit placement options. Includes Category B. Apply PSY to justify the administrative placement of an inmate who requires designated housing in accordance with an impacting DDP code. PUB lic interest case. High notoriety of an inmate has caused public interest in the case and requires exceptional placement. SCH ool. Inmate is involved in an academic program, which is not available at an institution security level consistent with the inmate's Placement Score. Apply SCH to identify an inmate currently participating in a Substance Abuse Program who is being retained out of level to complete the Substance Abuse Program. SEX. Inmate has a prior incidence of rape, oral copulation, sodomy, or a lewd and lascivious act, which requires restricted custody or placement. SOR . Sexual orientation. Inmate’s bisexual or homosexual orientation may require special placement. TIM e to serve. Inmate ’ s time to serve is long, requiring placement at a facility with a security level higher than that indicated by the inmate ’ s Placement Score. VIO lence. Inmate has a current or prior conviction for a violent felony, or a sustained juvenile adjudication including, but not limited to, those listed under PC § 667.5(c), which, as determined by the CSR, requires placement in a facility with a higher security level than that indicated by the inmate's Placement Score. • A sustained juvenile adjudication means a guilty determination or ruling rendered in a juvenile judicial proceeding. • In addition, the following administrative determinations regarding allegations of violent acts including, but not limited to, those offenses described in PC § 667.5(c), shall have the same force and effect as a current or prior conviction for a violent felony or a sustained juvenile adjudication: • BPH good cause finding or • DJJ/CYA/Youthful Offender Parole Board sustained allegation or • A probation violation finding in a court of law. VOC ational training. Inmate is involved in a vocational program, which is not available at a facility with a security level, which is consistent with the inmate ’ s Placement Score. WOR k skills. Inmate has a work skill in a critical trade for which special placement consideration may be warranted. This should also be used to request or approve work crew placements. The CSR shall delete factors no longer valid by placing an asterisk (*) in the single box and entering the code for the factor to be deleted in the following three boxes. This process is used only to delete a previously documented administrative determinant. The lack of an asterisk (*) means the continuation or addition of an administrative determinant. Mental Health Level of Care (Box 178) The CSR or C&PR shall enter either a “C” for CCCMS or an “E” for EOP in Box 178 to identify the inmate’s Level of Care (LOC) only at the time of endorsement. Institution Approved (Boxes 179-185) Print the initials of the institution or facility name in Boxes 179-182. Print the security level, subfacility designation, or program in Boxes 183-185. Enter only one letter or number in each box. Empty boxes should be to the right. For example: Sierra Conservation Center, Level I is recorded as: S C C I CSP, Solano Level II is recorded as: S O L I I California Institution for Men, Minimum is recorded as: C I M California Correctional Center, Level III is recorded as: C C C I I I Community Correctional Facility placement is recorded as: C C F Endorsement to the Restitution Center is recorded as: L A C C C When the inmate’s current endorsed location or program is not affected by any action being recorded in the Classification Staff Representative section (Section I), the endorsed location shall be reaffirmed and recorded in Boxes 179-185. Reason for Administrative or Irregular Placement (Boxes 186-188) The CSR or authorized staff completes this item only if the security level approved is not commensurate with the inmate's Placement Score. If the level does not correspond, the CSR or authorized staff shall enter the reason for the administrative or irregular placement using the appropriate administrative determinant code to justify placement. Some case factors affect placement because of administrative policy requirements. Policy-determined factors are “ administrative determinants ” and placements in a facility based on these, which do not correspond to the inmate ’ s Placement Score, are “administrative placements.” There are also special case factors that, while not governed by policy, influence placement by determining program priorities. For example, the inmate ’ s score level is reduced, but he or she is retained in a higher security level to complete academic or vocational training or to fill a skilled worker position or the population is such that no suitable bed at the inmate's security level is immediately available. When placement occurs under such circumstances, it shall be recorded as an “ irregular ” placement. 61020.20

61020.20.7 Special Case Factors This provides the opportunity to alert classification staff to special concerns, which should be considered in placement or program assignment. Begin by reviewing the CDC Form 839, prior CDC Form 840s, and CDC Form 841s for special case factors identified by counselors or CSRs, which need to be evaluated. Next, review relevant chronos and other documentation for any recent concerns. Information entered in this Section is only current information. Holds, Detainers and Warrants (Boxes 93-94) Review all relevant documents and the “ Detainers ” section of the C-file for holds. This item requires careful evaluation regarding the seriousness of the hold and the likelihood that the jurisdiction will exercise the hold at the end of the sentence. The importance of the hold for classification is the extent to which the prospect of an additional term to serve may motivate the inmate to escape. • Holds, Detainers, and Warrants for felony charges or USINS are coded “P” for potential or “A” for actual. • Code only those holds which are likely to result in an additional prison sentence or deportation. Exclude simple holds for probation only or parole violation where the commitment offense is the basis for the violation. After the CDC Form 841 has been submitted, record holds as follows: • When a potential USINS hold is identified, prepare and submit a new CDC Form 840 to OISB. • Prepare a new CDC Form 840 identifying a potential or actual hold if, as a result of classification committee review, the inmate is referred to the CSR or C&PR for more restrictive placement. • If the inmate ’ s placement is not impacted by the identification of a potential (other than a potential USINS hold) or actual felony hold, prepare a new CDC Form 840 recording the potential or actual hold at the inmate ’ s annual classification committee review or at the inmate ’ s next classification committee review requiring the completion of a score sheet, which ever comes first. Restricted Custody Suffix (Box 95) Enter an “ R ” in the box if a restricted custody suffix is to be applied pursuant to DOM § 62010.4.3.1. Eligible for Restitution Center (Box 96) The Restitution Center program allows inmates who meet program criteria to work in the community and repay their victims for monetary losses. Inmates are eligible for placement in the Restitution Center program pursuant to PC § 6228. Inmates are eligible for placement consideration if they meet the following criteria: • Have agreed or been ordered by the court to make financial restitution to a crime victim. • Have not served a prison term within the five years prior to the present conviction. • Do not have a criminal history of a conviction for the sale of controlled substances. • Do not have a criminal history of a conviction for a crime involving violence or sex. • Received a sentence of 36 months or less. • Present no unacceptable risk to the community. • Are employable. Inmates from any county are eligible for placement if they meet the criteria. A court ordered restitution to the victim, whether payable to the court, directly to the victim, or in any other manner, qualifies an inmate to participate. A restitution fine constitutes financial restitution to a crime victim; therefore a restitution fine meets the criteria for Restitution Center placement. There are no medical staff assigned to the Restitution Center. However, an inmate who is otherwise eligible for placement in a restitution center who requires regular monitoring/intervention by medical personnel may be considered if medically cleared on a case-by-case basis. In Box 96 enter a “Y” for “yes” if the inmate is eligible or enter “N” for “no” if the inmate in ineligible. This is a one-time entry for the duration of the inmate’s CDC Number unless the inmate’s eligibility changes from “Y” to “N.” If this information has already been entered on a score sheet, it is not necessary to enter it again. Level IV Design (Item H4) 180 Status. If a male inmate has a Level IV Placement Score, t he counselor shall make a determination regarding the exclusion of the inmate from a Level IV 270-design institution. If an inmate meets the guidelines for exclusion from a Level IV 270- design prison, the counselor shall print the capital letter “Y” on the line provided. If the male inmate has a Level IV Placement Score, but does not meet the guidelines for exclusion from a 270-design institution, the counselor shall print an “ N ” on the line provided. Reason Code. If a “ Y ” was entered on the “ 180 Status ” line provided, the counselor shall then enter the “ Reason ” code on the line provided that describes the reason for exclusion from a Level IV 270-design institution based on the established guidelines. The counselor shall enter the code that describes the reason for exclusion from a Level IV 270-design institution based on the established guidelines per DOM § 61010.11.6. US Armed Forces (Box 97) Print a “ Y ” if the inmate answers “ Yes ” to the following question: “ Have you ever been a member of the US Armed Forces and were you honorably discharged? ” If the inmate answers “ No ” enter “ N. ” After a response has been documented on the CDC Form 839, CDC Form 840, or CDC Form 841, it is not necessary to address the issue again. Current Institution and Facility (Boxes 98-104) Print the two, three, or four-letter abbreviation of the RC in the Boxes 98-101. Print RC or the security level in Boxes 102-104 referring to the facility where the case is presented to a CSR for placement. Inmates may go through an RC, but actually be processed at an institution. Also, out-of-state inmates may be delivered directly to an institution. In such cases, enter the abbreviation for the institution where the processing takes place. Refer to DOM § 61020.19.8 for abbreviations. Return Status (Boxes 105-107) Print RTC for an inmate who is a Parole Violator Returned to Custody. Enter WNT for an inmate who is a Parole Violator With a New Term. If an inmate is received as an RTC and the inmate’s status changes to a WNT after the CDC Form 841 is endorsed, do not submit a correction to correct these boxes. Caseworker Name (Boxes 108-116) The counselor shall print his or her last name and first initial in the boxes in capital block letters, indicating that the CDC Form 841 is accurate and complete. 61020.20.8