Department Operations Manual

54020.32.2 Inmate Notification of Attorney Visit Revised April 3, 2014 The visiting sergeant or designee shall notify the inmate of the scheduled attorney visit via the CDC Form 1081, Notice of Attorney/Legal Visit. It is the inmate’s responsibility to appear for the visit at the scheduled time. Approval or disapproval of any attorney request to visit shall be documented on the SOMS Notices. If disapproved, the inmate shall be notified via the CDC Form 128-B. Visits during Work/Training Hours When an appointment is scheduled during an inmate’s work/training hours, the inmate shall be released from the assignment. 54020.32.3

54020.33.7 Cancellation of a Family Visit During emergency situations, the family visiting coordinator shall make a reasonable effort to notify the family of the cancellation of the family visit. 54020.33.8

52050.28.5 Searches Revised October 13, 2015 EDDE may be used to search inmates, visitors, staff, employees of other government agencies, contract employees, contractors and their employees, volunteers, packages, mail, vehicles, Department property, and personal property brought onto institution grounds. Equipment shall be used in accordance with the manufacturer’s instructions to avoid contaminatio n of equipment operators and equipment. EDDE scans of inmates, visitors, staff, employees of other government agencies, contract employees, contractors and their employees, and volunteers shall be conducted in a systematic and routine manner. EDDE swabs may be wiped along the following areas prior to scanning, e.g., hands and fingers and commonly touched or held articles such as pocket exteriors or openings, shoelaces, eyeglass handles, belt buckles, watch bands, bracelets, etc. At no time shall a swab be used on breast or groin areas. The swab will then be scanned by the EDDE . Searches of Inmates • If the presence of contraband is detected and confirmed, inmates shall be subject to an unclothed body search and ordered to submit to a urinalysis. Inmates require only one positive scan to be considered positive due to the reasonable unlikelihood of being inadvertently contaminated with drug residue from a secondary source. All inmate scanning results shall be documented on the EDDE ION Scanner Results Log – Inmates Scanned log. Searches of Packages, Mail • If the presence of contraband is detected and confirmed by the EDDE in packages or mail, the item(s) is to be confiscated and turned over to the ISU for investigation and disposition in accordance with Chapter 5, Article 41, Inmate Mail. • All packages and mail testing shall be documented on the EDDE ION Scanner Results Log – Mail and Package log. Searches of Inmate Visitors • All inmate visitor testing results shall be documented on the ION Scanner Results Log – (Visitors). • Visiting staff shall inform visitors they can refuse the enhanced inspection by the EDDE. Staff shall inform the visitor of further potential search and visitation options upon a positive alert or based upon the number of refusals occurring within a twelve month period as outlined in policy. • If during the first scan of the EDDE, the scan result is negative, the visitor shall continue with processing into the visiting area. • If the presence of contraband is detected on the first scan, the visitor shall be given the option of washing his/her hands with soap and water and a Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 411 second scan shall be performed in the same manner as the first scan. If a visitor passes the second scan, they shall be permitted to have a regular visit and the scan shall not be recorded as a positive result. If the second scan is positive, the visitor shall be informed that he/she will be required to submit to a clothed body search as a condition of a non-contact visit, if space is available. Subsequently, if the clothed body search is negative for contraband, the visitor shall continue with processing into the non- contact visiting area. However, if the clothed body search results in the discovery of contraband, the visitor shall be denied entrance to the facility/institution and may be subject to arrest and referral for criminal prosecution. If the visitor refuses to consent to a clothed body search, visiting shall be denied for the day. • All positive alerts (second EDDE scans/passive air scans), refusals to submit to clothed body searches after a positive alert, and/or refusals to participate in the drug interdiction process shall be recorded on the SOMS visiting record. Upon the visitor’ s next attempt to enter a CDCR institution, he/she shall be informed that he/she shall be subject to the following: • First offense: A visitor who refuses to participate in a drug interdiction process may request a non-contact visit if space is available. The visitor shall be required to submit to a clothed body search as a condition of a non-contact visit. If the results of the search are negative for contraband, the visitor shall continue with processing for a non-contact visit. If the visitor refuses to consent to a clothed body search, visiting shall be denied for that day. A visitor, who refuses to submit to a clothed body search after a positive EDDE/passive air scan alert for the first time in a twelve (12) month period, shall be denied a visit for that day. Upon the visitor’s next attempt to visit within a twelve (12) month period, the visitor shall not have the option of being randomly selected to participate in the drug interdiction process. The visitor shall participate in the drug interdiction process occurring on that day. If the visitor refuses to comply with this directive, visiting shall be denied for that day. If the institution is not conducting a drug interdiction process, the visitor will be allowed a contact visit consistent with departmental policies. • Second offense: A visitor who refuses to participate in a drug interdiction process or submit to a clothed body search after a positive EDDE/passive air scan alert for the second time in a twelve (12) month period shall be denied a visit for that day. The institution head or designee may issue an order to suspend the visitor from the institution within his/her jurisdiction for up to thirty (30) days, pursuant to CCR, Title 15, Sections 3176.1, 3176.2 and 3176.3. Upon the visitor’s next attempt to visit w ithin a twelve (12) month period, the visitor shall not have the option of being randomly selected to participate in the drug interdiction process. The visitor shall participate in the drug interdiction process occurring on that day. If the visitor refuses to comply with this directive, visiting shall be denied for that day. If the institution is not conducting a drug interdiction process, the visitor will be allowed a contact visit consistent with departmental policies. • Third offense: A visitor who refuses to participate in a drug interdiction process or submit to a clothed body search after a positive EDDE/passive air scan alert for the third time in a twelve (12) month period shall be denied a visit for that day. The institution head or designee may issue an order to suspend the visitor from the institution within his/her jurisdiction for up to twelve (12) months, pursuant to CCR, Title 15, Sections 3176.1, 3176.2 and 3176.3. Upon the visitor’s next attempt to visit within a twelve (12) month period, the visitor shall not have the option of being randomly selected to participate in the drug interdiction process. The visitor shall participate in the drug interdiction process occurring on that day. If the visitor refuses to comply with this directive, visiting shall be denied for that day. If the institution is not conducting a drug interdiction process, the visitor will be allowed a contact visit consistent with departmental policies. • Fourth offense: A visitor who refuses to participate in a drug interdiction process or submit to a clothed body search after a positive EDDE/passive air scan alert for the fourth time in a twelve (12) month period shall be denied a visit for that day. The institution head or designee may issue an order to suspend the visitor from the institution within his/her jurisdiction for up to twelve (12) months and refer the case to the director or designee for review of permanent exclusion of a person from any or all institutions/facilities , pursuant to CCR, Title 15, Sections 3176.1, 3176.2 and 3176.3. • When conducting scans of inmate visitors there will be occasions when legitimate circumstances exist that may result in a positive EDDE scan. Should the person being scanned claim the EDDE alarm is due to one or several prescribed medications, that person must present a letter of verification signed by a licensed physician, licensed physician’s assistant, or certified nurse practitioner confirming the medications prescribed are the cause of the EDDE alarm before they will be permitted a contact visit. The visitor shall be informed that he/she will be required to submit to a clothed body search in accordance with Section 54020.13.2, as a condition of visiting. Any item(s) brought into the facility/institution by that visitor shall be subject to a thorough search. If no contraband is discovered, the visit shall proceed. If the document is not readily available, the individual shall be informed that he/she shall be required to submit to a clothed body search as a condition for non- contact visiting, if space is available. If no contraband is discovered, the visitor shall be permitted to have a • Denial of entrance into the facility/institution or the approval of a non- contact visit shall be in accordance with Chapter 5, Article 42. • Inmate visitors, who appear to be under the influence of alcohol, drugs, or any other substance, to the extent that his or her presence in the facility/institution would pose a threat to his or her safety or the safety of others, or to the security of the facility/institution shall be denied entrance to the facility/institution. • Inmate visitors found in possession of controlled substances are subject to arrest and referral for criminal prosecution pursuant to this Article. • Any controlled substance(s) and or contraband confiscated shall be handled as evidence and in accordance with Chapter 5, Article 20. • Upon request, a visitor may be given a copy of the EDDE printout of all positive scans for that visitor. • The Office of Internal Affairs (OIA) Criminal Team Supervisor or Administrative Officer of the Day (AOD), shall be immediately contacted for consideration of an exigent investigation upon the discovery of illegal drugs or other criminal contraband in the possession or control of a visitor when there is reasonable suspicion that a departmental employee, employee of another government agency, contract employee, contractor and their employee, or volunteer is involved with the visitor. • The arrest of a visitor shall not be made without consultation with OIA when there is reasonable suspicion that a departmental employee, employee of another government agency, contract employee, contractor or their employee, or volunteer is involved with the visitor. The OIA Regional Criminal Team Supervisor will assess the case factors and other investigative strategies prior to approval. In the event there are exigent circumstances where the need to act is immediate, OIA shall be notified as soon as possible thereafter. • When an arrest is made by ISU, in accordance with CCR, Title 15, Sections 3176.2 and 3316(a), the CDCR 837 form series, Crime/Incident Report; arrest reports; and staff reports documenting the arrest shall be forwarded to the local District Attorney’s office by ISU. Employees, Contractors, and Volunteers • Department employees do not have the right to refuse to be searched. Employees of other government agencies, contract employees, contractors and their employees, and volunteers can refuse to submit to search; however, refusal shall result in the denial of entry and may result in suspension from that CDCR institution for one year. Employees of other government agencies, contract employees, contractors and their employees, and volunteers can appeal the suspension to the institution head. A written response shall be provided within 15 working days from receipt of the appeal. If dissatisfied with the institution ’s response or action, the appellant may refer the appeal, with a copy of the institution ’s decision, to the director or designee who shall provide a response within 20 working days from the date of receipt. Employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers shall be randomly selected for scanning with the EDDE. All scanning of individuals shall be conducted in a manner that affords privacy. When employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers are scanned, the operator shall ensure that the audio alarm is deactivated and that a printout of all positive scans for the staff member, employee of another government agency, contract employee, contractor or their employee, or volunteer accompanies all written logs. Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 412 • If during the first scan of the EDDE, the scan result is negative, the individual will continue with processing into the institution. • If the presence of contraband is detected on the first scan, the individual shall be given the option of washing their hands with soap and water and a second scan shall be performed in the same manner as the first scan. If the second scan is positive, and the presence of contraband is detected by the EDDE, supervisory staff shall be notified immediately. The individual shall be informed that he/she will be required to submit to a pat down search by same gender supervisory staff in a private setting as a condition to enter the facility/institution. Any item(s) brought into the facility/institution by that individual shall be subject to a thorough search. If no contraband is discovered, the individual shall be allowed to enter the facility/institution. • The OIA Criminal Team Supervisor or AOD shall be immediately contacted for consideration of an exigent investigation upon the discovery of illegal drugs or other criminal contraband in the possession or control of an individual. • The OIA Regional Criminal Team Supervisor shall be contacted for consideration of an exigent investigation prior to the search of any departmental employee, employee of another government agency, contract employee, contractor and their employee, or volunteer when there is reasonable suspicion that the employee, employee of another government agency, contract employee, contractor and their employee, or volunteer is or will be in possession of illegal drugs or contraband. In the event there are exigent circumstances where the need to act is immediate, OIA shall be notified as soon as possible thereafter. • All employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers testing shall be documented on the ION Scanner ResultsLog - (Staff). • An EDDE scan of an individual may be initiated consistent with established reasonable suspicion protocols. • Employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers who appear to be under the influence of alcohol, drugs, or any other substance, to the extent that his or her presence in the facility/institution would pose a threat to his or her safety or the safety of others, or the security of the facility/institution shall be denied entrance to the facility/instituion. • Individuals who are searched and found to be in possession of illegal drugs or contraband are subject to arrest and referral for criminal prosecution pursuant to this Article. • If an arrest is initiated, those arrested, along with the drugs or contraband discovered, shall be turned over to ISU pending further direction from OIA. • Once the pre-booking process has been completed by CDCR staff, the arrestee(s) shall be transported by CDCR personnel or by local police/sheriff’s department to a designated detention facility. Arrestee(s) shall not be held at the pre-booking area beyond a reasonable amount of time necessary to complete the process. • In all cases where an individual is arrested for committing a criminal act while on institutional grounds in accordance with CCR, Title 15, Section 3316(a) and DOM Section 31140.20, a copy of the CDCR 837 form series, Crime/Incident Report; arrest reports; and staff reports documenting the arrest shall be forwarded to the OIA regional office and to the OIA Classifications Intelligence Unit along with the CDCR Form 989 (Part A) Confidential Request for Internal Affairs Investigation / Notification of Direct Adverse Action, and other supporting documents. A criminal investigative report and complaint shall be filed with the local District Attorney’s Office by OIA. • Searches of employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers shall be conducted in accordance with Section 52050.15. 52050.28.6

54020.15 Allowable Visitor Items Revised April 3, 2014 Visitors may be permitted to take the following items into the visiting area: Miscellaneous Items • One pair of eyeglasses. • One handkerchief or a small package of tissues, no bandannas. • One comb and/or hairbrush, non-metallic, no pointed ends or detachable parts. • Two keys on a ring with no other attachments. One key may be an electronic car key. • Visiting locker key. • Identification. • One transparent coin purse, maximum two compartments, maximum size of 6 ”x 8” . • Fifty dollars per adult visitor and twenty dollars per minor visitor, coin or one dollar bills only. • Indian Medicine Bag. (Upon inspection and approval.) • Two small (less than 12 inches in length) solid toys. Baby Items The following baby care items are permitted for each baby: • One transparent diaper bag. • Six disposable diapers. • Three factory-sealed jars of baby food. • Any combination of the following; two factory-sealed single serving size, ready to feed bottles of baby formula or two transparent plastic baby bottles, either empty or containing pre-mixed formula/milk/juice/water. • Two factory-sealed, single serving size packets of powdered baby formula. • One change of clothes. • Single-layer baby blanket. • One transparent pacifier. • Factory-sealed baby wipes. • One baby feeding spoon (plastic). • One single-layer burp cloth. • One infant carrier. Necessary Reasonable Accommodations The following items are permitted, as-needed, and upon submission of verifiable documentation from a medical doctor that a physical or mental limitation exists, for visitors who require reasonable accommodations to ensure that proper hygiene is met: • One to two articles of clothing (pants). • Two adult incontinence products (diapers). • A container of cleaning wipes. • Wheelchair and one additional assistive device (i.e., cane, walker, etc.). The one or two articles of clothing (pants) shall be maintained in a secure location (e.g., locker at the visitor processing center readily available to the Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 468 visitor as needed or the visitor’s secured vehicle). When necessary, visiting staff shall provide a disposable jumpsuit and clear plastic bag for soiled diapers and/or articles of clothing. The visitor may use the jumpsuit to walk to the visiting processing center and retrieve clean articles of clothing previously stored there. The disposable jumpsuit will be collected and disposed of in accordance with institution procedures. The visitor will be allowed to return to the visiting room to resume their visit. If necessary due to physical inability to walk and/or stand without an assistive device, visitors will be allowed to bring with them a wheelchair and one additional assistive device (i.e., cane, walker, etc.), to provide a sufficiently stable platform while in a toilet facility to allow a visitor to stand while a diaper and/or clothing is changed, and if necessary due to physical limitations, visitors are also allowed one non-inmate caregiver of the same sex to assist with personal hygiene needs as well as to assist the visitor back into or out of a wheelchair or toilet facility. Persons designated as caregivers must meet all visitor requirements set forth in DOM Article 42, Visiting. Visitors requiring reasonable accommodations in order to meet proper hygiene, must submit with their visitor application, verifiable documentation from a medical doctor that a physical or mental limitation, for which accommodation is needed, exists. Approved visitors must bring with them a copy of this documentation on the day of the visit. Photographs/Documents Photographs, papers, or documents permitted into the visiting area for the inmate ’ s examination shall be retained by the visitor and carried from the visiting room and the institution/facility at the conclusion of the visit. Photographs, papers, or documents require approval of the institution/facility designated staff. Ten approved photographs may be allowed; maximum size 8 ” x 10 ” ; no false backs or instant photographs. During processing, visiting staff shall: • Inspect and count the items. • Record the number of items on the SOMS Visitor Pass. Upon conclusion of the visit, staff shall again count the items verifying the amount with the number recorded. The institution/facility shall provide, upon request, one pencil and notebook paper to be checked out by the adult visitor, as needed. At the conclusion of the visit, the pencil shall be returned to visiting room staff. The paperwork shall be inspected for contraband and the visitor shall be allowed to remove the paperwork from the institution/facility. Institutions/facilities may provide games, children ’ s books, crayons, and coloring books upon receipt of donations from the community. 54020.16

54020.22.1 Temporary Imposition of Non-Contact Visits Revised April 3, 2014 In accordance with CCR Section 3176.4(a) the ranking custody officer on duty, or the supervisor in charge of visiting, may temporarily impose noncontact visiting restrictions but may not deny visiting as a security measure. Non-contact visiting may be imposed as a temporary measure for willful failure or refusal to abide by visiting regulations. This status may be invoked pending the outcome of a disciplinary or classification committee hearing. In addition, an inmate on non-contact visiting status may have all visits temporarily suspended when displaying disruptive behavior during a visit. The reason(s) for the non-contact visiting status or suspension of visiting shall be recorded in SOMS and the affected inmate shall be given a copy of the documentation. Subsequent disciplinary or classification committee action shall supersede any temporary action. 54020.22.2

52100.4 Security Measures Inmates who engage in acts of Indecent Exposure or Sexual Disorderly Conduct will be subject to Security Measures that are designed to decrease the opportunity for the inmate to repeat the behavior and/or minimize the impact that the behavior has on prison staff and others. Security Measures are tools used by staff for a determinate period to identify, prevent, reduce, and eliminate the behavior. There are two types of Security Measures. They are immediate Security Precautions and post Disciplinary Restrictions. Security Precautions: Immediate Security Precautions are implemented following a report, whether verbal or written, of Indecent Exposure or Sexual Disorderly Conduct. Correctional Officers/Sergeants shall implement Security Precautions. These Security Precautions shall be approved, tracked, and reviewed by the Lieutenant/assigned Captain on a weekly basis. In an Administrative Segregation Unit (ASU), Security Housing Unit (SHU), and Psychiatric Services Unit (PSU) the assigned Captain in consultation with the Interdisciplinary Treatment Team (IDTT) may remove or extend these precautions based on the overall case factors and institution security needs as appropriate. Security Precautions include: • Solid door with yellow placard, cell and/or side-window covering, or other devices primarily used to alert staff of an inmate’s propensity to engage in Indecent Exposure or Sexual Disorderly Conduct behavior and secondarily used to limit the inmate’s abili ty to observe staff while engaging in the behavior. • Use of an Exposure Control Jumpsuit to limit the ability of the inmate to engage in the behavior. • Temporary restriction from yard or other settings which may provide a venue for the behavior. • Substitution of activity setting to reduce the possibility of the behavior impacting staff. Application of Security Precautions: Upon the first and subsequent Indecent Exposure or Sexual Disorderly Conduct offense(s), the inmate shall be identified on an Indecent Exposure Offender Tracking Memorandum. Common Area Offenses: If the Indecent Exposure or Sexual Disorderly Conduct occurs outside of the cell/bed area in the General Population (GP) the following protocols shall be followed: All offenses: Place in Administrative Segregation/status. Apply yellow cell front covering and Exposure Control Jumpsuit. No yard access for 10 days followed by Exposure Control Jumpsuit while outside of cell. If the Indecent Exposure or Sexual Disorderly Conduct occurs outside of the cell/bed area in ASU/SHU the following protocol shall be followed: All offenses: Apply yellow cell front covering. Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 435 First offense: No yard access for 10 days followed by Exposure Control Jumpsuit while outside of cell, and apply yellow window covering in an equipped facility. Second offense: No yard access for 10 days followed by Exposure Control Jumpsuit while outside of cell, and apply yellow window covering in an equipped facility. If the Indecent Exposure or Sexual Disorderly Conduct occurs outside of the cell in PSU the following protocol shall be followed: All offenses: Apply yellow cell front covering. First offense: No yard access for 10 days, followed by concrete yard for 60 days. Exposure Control Jumpsuit optional. Second offense: No yard access for 10 days, followed by concrete yard for 120 days. Exposure Control Jumpsuit optional. In Cell/Bed Area Offenses: If the Indecent Exposure or Sexual Disorderly Conduct occurs inside the cell/bed area in the GP the following protocol shall be followed: All offenses: Place in Administrative Segregation/status. Apply yellow cell front covering. If the Indecent Exposure or Sexual Disorderly Conduct occurs inside the cell/bed area in ASU/SHU the following protocol shall be followed: All offenses: Apply yellow cell front covering. If the Indecent Exposure or Sexual Disorderly Conduct occurs inside the cell/bed area in PSU the following protocol shall be followed: All offenses: Apply yellow cell front covering. Restricted to 30 days concrete yard access. If the Indecent Exposure or Sexual Disorderly Conduct offense occurs in a PSU Group setting the following protocol shall be followed: Immediately remove inmate from group and return to cell. Apply yellow cell front covering. First offense: Refer to IDTT. Recommend 30-day suspension of group where, on a case-by-case basis, IDTT/clinical staff may temporarily restrict the inmate from group activity. Exposure Control Jumpsuit status upon return to group for 30 days with IDTT review and approval. Second offense: Refer to IDTT. Recommend 60-day suspension of group where, on a case-by-case basis, IDTT/clinical staff may temporarily restrict the inmate from group activity. Exposure Control Jumpsuit status upon return to group for 90 days with IDTT review and approval. All Security Precautions are reviewed weekly with the IDTT. Any group suspension for Enhanced Out Patient level of care inmates requires clinical staff authorization. Yellow Cell Front Coverings: The application, review, and removal of yellow cell front coverings will be as follows: The placement of yellow cell front coverings is mandatory for all Indecent Exposure and Sexual Disorderly Conduct offenses as a Security Precaution. The reporting employee may initiate this Security Precaution immediately. The reporting employee shall submit a CDC 128-B advising of the yellow cell front covering. Distribution will include C-File, inmate, housing unit, and program office. If the reporting employee does not submit the Chrono, it is the Incident Commander’s responsibility to ensure that a CDC 128 -B is completed. For the first offense the yellow cell front covering shall be applied for 90 days from the date of the offense. For a second offense within 12 months from the most recent offense, or while on yellow cell front status, the inmate will be placed on yellow cell front status for 6 months from the most recent offense, which will run concurrent with the existing precaution. Cell Front Covering Requirements: The Warden will have the discretion to use solid yellow placards or cell front coverings, according to their cell front designs and material on hand, (lexan, paper, cardboard, etc.) as long as there is a review process in place to remove the Security Preca utions when an inmate’s behavior has been corrected. Solid door: This type of door requires a yellow placard (yellow paper). Yellow paper is applied to the cell front windows as well as the count window, where applicable, leaving approximately eight to nine inches from the top or bottom of the windows uncovered, depending on the angle of control booth visual or upper/lower tier. When removing an inmate from a cell, conducting hourly security checks, and/or during count, it is required practice to remove the yellow paper completely in order to appropriately complete these duties. Exposure Control Jumpsuit: Exposure Control Jumpsuits are not to be used in the GP as the inmate requires close monitoring when wearing a jumpsuit. The placement of an inmate onto Exposure Control Jumpsuit status is mandatory for all out-of-cell Indecent Exposure and Sexual Disorderly Conduct incidents as a Security Precaution in SHU and ASU. The placement of an inmate onto Exposure Control Jumpsuit status is optional for all Indecent Exposure and Sexual Disorderly Conduct out-of-cell offenses in PSU. The reporting employee may initiate this Security Precaution by submitting a CDC 128-B. If a CDC 128-B is not submitted by the reporting employee, the Incident Commander is responsible to ensure that a CDC 128-B is completed. First offense: An inmate shall be placed on Exposure Control Jumpsuit Security Precaution for 30 days from the date of the offense. Second and Subsequent offenses: Should the inmate re-offend within 12 months of the most recent offense, or while on jumpsuit status, the inmate will be placed on jumpsuit status for 90 days from the most recent offense, which will run concurrent with the existing precaution. Disciplinary Restrictions: Disciplinary Restrictions are applied as a result of a disciplinary action where inmates are afforded due process. Inmates found guilty of committing an Indecent Exposure or Sexual Disorderly Conduct offense through the inmate disciplinary process may be subject to credit and privilege loss. The suspension of privileges based on a finding of guilt in a disciplinary hearing, pursuant to CCR Sections 3007, 3323(d)(7), 3323(f)(5), and 3323(g)(8) shall be assessed as follows: First offense: A finding of guilt in a disciplinary hearing for Indecent Exposure or Sexual Disorderly Conduct may result in the loss of privileges including, but not limited to, any or all of the following, for up to a 90 day period: (1) Canteen. (2) Appliances. (3) Vendor packages. (4) Telephone privileges. (5) Personal property. Second or subsequent offense: A finding of guilt in a disciplinary hearing for Indecent Exposure or Sexual Disorderly Conduct may result in the loss of any or all of these privileges for up to a 180 day period. Following the completion of the disciplinary process and a finding of guilt, security precautions and disciplinary restrictions may remain in affect for a period of time designated by the Senior Hearing Officer (SHO) consistent with this policy. If a finding of not guilty results, the security precautions shall be removed. District Attorney Referrals: All Indecent Exposure incidents shall be referred to the District Attorney per the current Memorandum of Understanding between the institution and the District Attorney. This Memorandum of Understanding will include an explanation concerning the reason Indecent Exposure misdemeanor cases require prosecution. The IERC shall publish a status report concerning Indecent Exposure incident cases referred to the District Attorney no less than quarterly. A copy of the status report shall be provided to the Warden and the District Attorney. Classification: Any inmate charged with an Indecent Exposure or Sexual Disorderly Conduct offense shall be placed in ASU and reviewed by the ICC to determine the appropriateness of ASU retention, pending disciplinary matters, and/or future housing considerations. Inmates found guilty in a disciplinary hearing of committing an Indecent Exposure (either Division D or Division B offense) may also be subject to the imposition of an “R” suffix custody designation (refer to DOM Section 62010.4.3.1.). A review of the “R” suffix custody designation shall be initiated by the Institutional Classification Committee (ICC) when an inmate has been found guilty in a disciplinary hearing for Indecent Exposure. Assessment of SHU Term: A determinate period of confinement in a SHU may be established for an inmate when found guilty of an Indecent Exposure or Sexual Disorderly Conduct per CCR Section 3341.5(c)(9)(K) “Sexual Misconduct.” The term Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 436 shall be established by the ICC utilizing the standards in the SHU Term Assessment Chart in CCR Section 3341.5. Family Visiting Restrictions: Per CCR, Title 15, Section 3177(b)(1)(A), an inmate may be restricted from family visiting even without a criminal conviction, provided there is substantial evidence of such misconduct. Substantial evidence includes a guilty finding on a disciplinary report. Therefore, a guilty finding for Indecent Exposure may prohibit the inmate from family visiting. This prohibition may be permanent. This restriction on family visiting is not a penalty imposed by the SHO as part of the disciplinary disposition. A classification committee may impose this restriction when family visiting is reviewed. In the hearing summary, it is sufficient for the SHO to note the inmate has been found guilty of an offense listed under the CCR, Title 15, Section 3177(b)(1)(A), as prohibiting family visiting. Mental Health Referral and Evaluation: An inmate who engages in Indecent Exposure or Sexual Disorderly Conduct shall be referred for a mental health assessment through the submittal of a CDCR Form 115-MH, Rules Violation Report: Mental Health Assessment Request. At the same time, custody staff will implement Security Precautions as described in Section 52100.4. Offenders who are already enrolled in the Mental Health Services Delivery System (MHSDS) will have this issue addressed by the IDTT assigned to that unit. The IDTT may recommend specific behavioral security precautions, in addition to appropriate adjustments to medications and/or other therapeutic interventions, in an effort to identify, prevent, reduce, and eliminate the behavior. The receipt of the mental health assessment by mental health clinicians shall be reviewed for potential further mental health screening or a comprehensive mental health evaluation to determine if the inmate has a condition that warrants entry into the MHSDS. A diagnosis of Exhibitionism requires entry into the MHSDS under the medical necessity designation. The results of Indecent Exposure or Sexual Disorderly Conduct related Mental Health Assessments shall be provided to the IERC no less than quarterly. Training: Training will be provided to impacted personnel necessary for the ongoing management of the Indecent Exposure and Sexual Disorderly Conduct Procedures. Employee Policy Recommendations regarding Indecent Exposure or Sexual Disorderly Conduct Incidents: All staff shall be allowed to make policy recommendations regarding Indecent Exposure or Sexual Disorderly Conduct incidents to their supervisor at any time. Written recommendations shall be submitted to the employee’s supervisor who shall forward the recommendation to the IERC for consideration. 52100.5

54020.21.3 Inmate Refusal to Visit Revised April 3, 2014 Inmates may refuse to see a visitor. The refusal shall be documented in SOMS on a CDC Form 128-B and shall be signed by the inmate. If the inmate refuses to sign the form, the staff member having knowledge of the refusal shall document the refusal on the CDC Form 128-B. The original form shall be p laced in the inmate’ s file and the visitor and the inmate shall be given a copy. Refusal by the inmate to see a visitor on one occasion shall not result in the visitor’ s removal from the approved visitor list, unless the inmate requests removal. Inmates who desire to remove a visitor from their visiting list shall make a written request to the supervisor in charg e of visiting. It is the inmate’ s responsibility to notify visitors of their removal from the visiting list. Visitors shall be removed from the visiting list on the date the request is received by visiting staff for a minimum of six months, and this information shall be recorded in SOMS. The inmate may make a written request to place the visitor back on the visiting list in accordance with this Section at the conclusion of the six-month period. 54020.22

53130.7.1 Use of ETO Revised September 25, 2007 ETO must be approved by the work/training supervisor and may be denied based on institutional operational needs or security. Departmentally approved activities for which ETO may be approved by work/training supervisors shall be limited to the following: • Family visiting. An inmate scheduled for a family visit may be permitted to visit in the visiting room (regular visit) on the first day of a family visit while awaiting processing, and on the last day of the family visit. • Regular visiting under extraordinary circumstances. Following are extraordinary circumstances for which use of ETO is authorized: • Out-of-State visitors. Upon substantiation that the visitor(s) resides out of State, a distance greater than 249 miles, and is in California for a temporary stay of 30 days or less, and the visitor(s) has not visited with the particular inmate for four months. No more than two such visits shall be permitted for each such occurrence. • Excessive distance. When a visitor must travel a distance of 250 miles or more, and has not visited the inmate within the last 30 days. • Weddings. When an inmate marries, the inmate may, with five working days prior approval, use ETO for a visit on the wedding day. • Handicapped. When a visitor is handicapped as defined by California law and must rely on special transportation to the institution. Approval is required five working days prior to the visit. • Family emergencies. When death, serious illness, or injury occurs to an inmate ’ s immediate family member as defined in section 3000 of the Title 15; clergymen, family members including registered domestic partners, or close friends may visit the inmate to offer condolences or inform the inmate of the occurrence. • Infrequent visits. When a visitor unexpectedly arrives who has not visited in the last six months. Infrequent means not more than one visit each six months. • Visiting during authorized absence. An inmate shall be permitted to visit using ETO during approved periods away from assignment involving circumstances beyond the inmate ’ s control. (Refer to DOM § 53130.8.) • Work assignment conflicts. When the inmate has not received a visit in the last 30 days and would otherwise be prohibited from visiting because of a conflict in work, training, or education assignment. • Temporary community leave. • Attendance at approved religious services or approved religious functions. For routine religious services, the use of ETO shall be limited to instances where it is not possible to change the conflicting work/education assignment. • Non-routine recreation and entertainment activities. • Emergency telephone access. • Medical lay-in status. • Short term medically unassigned status for 29 days or less. Usage Limits and Recording ETO shall be authorized by the work supervisor/employer in no less than 15 minute increments. An inmate shall not be required to use ETO for any service that the Department requires. • Inmates shall not receive pay while on ETO. • Use of ETO hours shall be recorded by work supervisors on the daily inmate timekeeping log. • Use of ETO for any other reason than outlined above shall require approval by the Secretary of the CDCR. 53130.8 “ S ” Time “ S ” time (security time off) shall be noted on timekeeping documents for an authorized absence from an inmate ’ s work/training assignment that is required by the prison administration and/or beyond the inmate ’ s control. Inmates shall receive sentence-reducing credit commensurate with their designated work group. Inmates removed from their work/training assignment for an authorized reason shall retain their existing work/training group status unless otherwise impacted by a classification committee or disciplinary action. 53130.8.1

54020.3 Definitions Revised September 25, 2007 Minor As used in this Section, a minor is an unemancipated person, under 18 years of age, who is not the spouse of the inmate being visited. Clothed Body Search A clothed body search entails individuals being physically searched by staff. Staff will use their hands to conduct a security search of the person in question. Additionally, staff may use other detection devices to conduct such security searches. Individuals may also be asked to remove outer garments, heavy clothing, and/or shoes to complete the security search. Unclothed Body Search An unclothed body search may consist of the removal of a portion or all of an individual’s clothing so as to permit a visual inspection by staff of the body and body cavities for security reasons. Additionally, staff may use other non- intrusive detection devices to conduct the security search of the person in question. Immediate Family Members In accordance with California Code of Regulations (CCR), Title 15, Division 3, Section 3000, immediate family members are defined as: • Legal spouse. • Registered domestic partner. • Natural parents. • Adoptive parents, if the adoption occurred and a family relationship existed prior to the inmate ’ s incarceration. • Stepparents or foster parents. • Grandparents. • Brother or sister, stepbrother or stepsister, foster brother or foster sister. • Natural children, adoptive children, and grandchildren of the inmate. • The inmate ’ s legal stepchildren. • Aunts, uncles, and cousins are not considered immediate family members unless a bona fide foster relationship exists. Exclusion An administrative action by the Director or institution head to bar, for cause, a person from entering a CDCR institution/facility when that person would otherwise be permitted to enter. Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 464 Suspension An action by the institution head or designee, which temporarily ceases the visiting program or suspends an individual visitor ’ s access to the visiting program for a specified time. Termination An action by the official in charge of visiting, which ends a visit in progress. Revocation The denial of visiting privileges or access to the institution/facility for an indeterminate length of time when visiting has been previously approved. 54020.4

54020.8 Visitor Application Procedure Revised April 3, 2014 All adult visitors shall be required to obtain the institution/facility’s approval before being permitted to visit, except as otherwise authorized in this Article. Visitor applicants shall complete and sign a CDCR Form 106, Visiting Questionnaire. In order to retain the status of approved visitor, a new CDCR Form 106 shall be submitted whenever there is a change in the visitor’s address, telephone number, or arrest history or periodically upon request. The frequency of any periodic update initiated by the institution/facility shall be no more than once every two years. Upon receipt of an updated CDCR Form 106 and absent information that would warrant immediate disapproval, the visitor shall be allowed to visit pending review and approval of the updated information. A new CDCR Form 106 shall be submitted prior to visiting any inmate returned to an institution/facility from parole, or admitted into a substance abuse treatment control unit while on parole. Any visitor approved at one institution/facility shall be approved to visit the same inmate upon a transfer to another institution/facility provided the visitor’s approval status remains unchanged. The CDCR Form 106 shall be processed as follows: • The inmate is responsible for mailing CDCR Form 106 to any prospective visitor(s). • The applicant shall return the completed form with an original signature via a common carrier or personal delivery to the institution, Attn: Inmate Visiting. • The CDCR Form 106 shall not be accepted from inmates. • Visiting staff will process only those Visiting Questionnaires that have been sent by the inmate to a prospective visitor in accordance with the provisions of CCR Subsections 3172(a) and (e). Forms reproduced from any other source, such as from an Internet download, will not be accepted for processing. • Some other legitimate verification of inmate mailing of the questionnaire may be proved with an original dated signature provided by the inmate on the form in question. Questionnaires lacking such inmate mailing verification may not be processed absent alternative proof that the requirements of 3172(a) have been met or there is explanation for the absence of a signature. Acceptable explanations for the absence of a signature include, but are not limited to: • A documented physical and/or mental condition or disability that may exclude the inmate from mailing and/or signing the questionnaire. • Verification of inmate mailing has been established by other means, such as a date officially stamped by the institution or by a staff signature. • In accordance with CCR Subsection 3172(e) the visitor has been directed to update a questionnaire on file by designated staff in conjunction with a periodic review or a change in name, address, telephone number, or arrest history. • When the completed CDCR Form 106 is received and processed at the institution/facility, the inmate shall receive a SOMS Notice of Visitor Approval/Disapproval. • Inmates shall be responsible for notifying visitor applicants of their approval to visit. • Visitors may be required to contact the Department of Justice regarding their criminal or arrest history. 54020.8.1

54020.32.4 Location of Attorney Visits Attorney visits shall be conducted in institution/facility visiting rooms. Inmates shall be granted contact or non-contact visits, according to their visiting status at the time of the attorney visit. • When a compelling need exists, the institution head or designee may grant an inmate on non-contact visiting status a contact attorney visit. Such visits shall occur in private visiting accommodations specified by the institution facility in accordance with this Section. • If an attorney or attorney representative does not desire private accommodations, the attorney or attorney representative may visit the inmate on any regularly scheduled visiting day and shall be provided the same accommodations as a regular visit, with the exception that, notwithstanding the limitations of DOM 54020.15, legal documents may be exchanged in accordance with CCR Section 3178(o). 54020.32.5

54020.33.2 Inmate Applications for Family Visits Revised April 3, 2014 Each inmate ’ s assigned Correctional Counselor I (CC-I) is responsible for determining his/her eligibility to participate in the FVP. Applicants shall submit their initial institutional request, on a CDC Form 1046, Family Visiting Application, to their respective CC-I. The CC-I shall evaluate the following areas of specific interest: • Escape history. • Commitment offense and behavior history to determine eligibility, pursuant to CCR Section 3177(b) (1). • Current case factors to determine eligibility pursuant to CCR Section 3177(d). If the CC-I finds that based on criteria, the inmate is ineligible; they shall annotate specific reasons for denial on the CDC Form 1046 and in SOMS under “Inmate Case Notes”. If one or more of the above factors are present and the CC-I cannot readily make a determination for eligibility, a case conference with the CC-II and/or the Facility Captain shall be held to determine eligibility. If necessary, the case shall be referred to a classification committee for approval or disapproval. Upon review and approval, the CC-I shall complete a CDC Form 128 B noting the approval and/or restrictions. forward a copy to the family visiting coordinator, and record the results in SOMS. After the initial approval, all subsequent requests shall be submitted on a CDC Form 1046, Family Visiting Application, directly to the family visiting coordinator. Proof of marriage or registered domestic partnership shall be established by the family visiting coordinator. A certified copy of the marriage certificate or Certificate of Registered Domestic Partnership, issued by the Secretary of State, shall be presented to the coordinator prior to each visit. Family visits shall be scheduled with specified family members as defined in Section 3000 of the Title 15. Once an application is submitted, no changes or substitutions of visitors shall be permitted. 54020.33.3

72010.13.2 Specific Purge/Retention Instructions Revised July 22, 2013 The following instructions apply to the types of documentation which may be found in a case file and shall be followed in the purge processes: Board Report Retain in hard copy; microfiche at discharge. Psychiatric Evaluation Retain in hard copy; microfiche at discharge. Responses to PC 3042 Notice Retain in hard copy; microfiche at discharge. Statement by Judge and DA Not usually received on CDC form, but is the PC 1203.1 statement which shall be retained in hard copy; microfiche at discharge. Writs Filed by Life Prisoners Regardless of the issue raised or the named parties, writs shall be retained until discharge. Numerous writs filed by litigious inmates may be retained in a separate file. Microfiche at discharge. Correspondence Regarding the Prisoner and the Offense Retain in hard copy; microfiche at discharge. CDC Form 101, Work Supervisor's Report Retain in hard copy; microfiche at discharge. CDC Form 102, Release Statement and Clothing Authorization Purge all but most recent one. CDCR Form 104, Property and Cash Receipt-- Arrival Do not file in C-File. Maintain current copies in property room. CDC Form 105, Application for Mail and Visiting Privileges Do not file in C-File. Retain in visiting office. CDCR Form 106, Mail and Visiting Privilege Questionnaire Do not file in C-File. Retain in visiting office. CDC Form 112, Chronological History Retain in hard copy; microfiche at discharge. CDC Form 114-A, Isolation-Segregation Record Retain in hard copy; microfiche at discharge. CDC Form 114-D, Order and Hearing for Placement in Segregation Housing Retain in hard copy; microfiche at discharge. CDC Form 115, Rule Violation Report (Administrative) Retain in hard copy; microfiche at discharge. CDC Form 115-A, Serious Rule Violation Report Retain in hard copy; microfiche at discharge. • Incident reports attached to CDC Forms 115 retained in hard copy; microfiche at discharge. CDC Form 122, Property and Cash Receipt--Release Do not file in C-File. Retain in property room. CDC Form 123, Body Receipt Retain in hard copy; microfiche at discharge. CDC Form 126, Certificate of Driver Eligibility Retain in hard copy; microfiche at discharge. SOMS - Notification in Case of Inmate Death, Serious Injury, or Serious Illness CDC Form 128-A, Custodial Counseling Retain in hard copy; microfiche at discharge. CDC Form 128-B, General Chrono Retain in hard copy; microfiche at discharge. CDC Form 128-B-1, Notice of Classification Hearing Retain in hard copy; microfiche at discharge. These are needed for accreditation. CDC Form 128-C, Medical-Psych-Dental Retain in hard copy; microfiche at discharge. CDC Form 128-C-1, Reception Center Medical Clearance/Special Instructions Retain in hard copy; microfiche at discharge. CDC Form 128-D, E, and F, Education Progress Reports Retain in hard copy; microfiche at discharge. CDC Form 128-G, Classification Chrono Retain in hard copy; microfiche at discharge. CDC Form 128-L, Education − College Retain until BPT hearing (documentation, parole consideration, progress or rescission) which occurs after the conduct documented on the form, then purge. CDC Form 128-M, Group Test Results Retain in health records. CDC Form 128-O, Document Receipt Retain in hard copy; microfiche at discharge. CDC Form 128-P, Loss of Credit Notification Purge all but most recent notice. CDC Form 128-P-1, Notice of Work Credits Purge all but most recent notice. CDC Form 128-R, Requested Notice of Escape or Transfer of Custody Retain in hard copy; microfiche all but most recent notice. CDC Form 138, Fingerprint Card Retain in hard copy. CDC Form 146, Release − Motion Pictures, etc. Retain in hard copy; microfiche at discharge. CDC Form 158, Certification of Education Achievement Do not file in C-File. Retain in education/vocational office. CDC Form 161, Warden's Checkout Order Do not file in C-File. Retain in separate record office file for one year in addition to the current year. CDC Form 188, Cumulative Case Summary — Face Sheet Retain in hard copy; microfiche at discharge. CDC Form 191, Inmate Time Card Retain in hard copy; purge 60 days after last credit gain unless an appeal is pending. CDC Form 193, Trust Account Withdrawal Order Do not file in C-File. Retain in trust office. CDC Form 198-A, Source of Information Retain in hard copy; microfiche at discharge. CDC Form 202, Request for Education Record Do not file in C-File. Retain in education office. CDC Forms 203, 204-A, 205-A, 206, 207-A, and 208 All these forms are obsolete. CDC Form 209, Psychological Test Results Retain in health record. CDC Form 241, Request for Military Service Data Purge when answer received. CDC Form 248-A, Letter of Inquiry Re: Application for Employment Retained in C-File only until reply is received, then purge. CDC Form 255, Off-Site Work Assignment Eligible List Do not file in C-File. Retain in custody office. CDC Form 260, Personal Clothing Disposition Do not file in C-File. Retain in property room. CDC Form 279-L, Facility Appearance Evaluation Sheet Retain in hard copy; microfiche at discharge. CDC Forms 294 and 295, Western Interstate Corrections Compact Agreement and Cooperative Transfer Agreement Retain in hard copy; microfiche at discharge. CDC Forms 341, 342, 343, and 344, Discharge Certificates Retain in hard copy; microfiche at discharge. CDC Form 345, Power of Attorney and Authorization for Deposit Retain latest in hard copy; microfiche at discharge. CDC Forms 360, 360-A, 361, 362-A, and 362-B, NAEA Vote Sheet Retain in hard copy; microfiche at discharge. CDC Form 600, Wanted Persons System Notification − Addendum A Retain current wants in hard copy. Purge upon cancellation. CDCR Form 602, Inmate/Parolee Appeal Form Retain in hard copy; microfiche at discharge. CDC Form 611, Release Program Study Purge all but most recent one. Microfiche at discharge. CDC Form 616, Form Letter--Request for Disposition of Probation, Waiver of Appearance and Right to Attorney Purge when adjudicated. CDC Forms 629-A and 629-B SHU term of initial confinement, and re-determination of SHU confinement term. Retain in hard copy attached to CDC 115, microfiche at discharge. CDC Form 643, Demand for Hearing and Trial Retain in hard copy; microfiche at discharge. CDC Form 644, Notice of Presumptive Death Microfiche at discharge. CDC Form 661, Form Letter to Inmate Re: Wanted by Other Agencies Retain in hard copy; microfiche at discharge. CDC Form 669, Motion to Dismiss Criminal Charges Pending Retain in hard copy; microfiche at discharge. CDC Form 678, Confinement Computation Retain in hard copy; microfiche at discharge. CDC Form 679-A Credit/Term Computation Retain in hard copy; microfiche at discharge. CDC Form 679-A Credit/Term Computation Retain in hard copy; microfiche at discharge. CDC Form 695, Appeals Office Screening Decision Retain in hard copy; microfiche at discharge. CDC Form 801, Notice of Detainer Retain in hard copy, purge when returned to Department custody or paroled. CDC Form 802, Interstate Compact/Placement Agreement Retain in hard copy; microfiche at discharge. CDC Form 804, Notice of Pending CDC 115 Retain in hard copy; purge when CDC 115 is adjudicated. CDC Form 810, Confidential Information Listing Retain latest in hard copy; microfiche at discharge. CDC Forms 811 and 811-A, Confidential Information Removal Notice Retain latest in hard copy; microfiche at discharge. CDC Forms 812, Notice of Critical Case Information-- Safety of Persons; 812-A, Notice of Critical Information--Prison Gang Identification; and 812-B, Notice of Critical Information--Disruptive Group Identification Retain in hard copy; microfiche at discharge. CDC Form 813, Release From Liability Retain in hard copy; microfiche at discharge. CDC Form 819, Personal/Confidential Information Disclosure/Access Log Retain in hard copy; microfiche at discharge. CDC Form 833, Record Release Authorization Retain in hard copy; microfiche at discharge. CDC Form 839, Initial Classification Score Sheet Retain in hard copy; microfiche at discharge. CDC Form 840, Reclassification Score Sheet Retain in hard copy; microfiche at discharge. CDC Form 850, Detainer Summary Retain in hard copy; microfiche at discharge. CDC Form 888, Notice of Request for Search Do not file in C-File. Retain in visiting office. CDC Forms 913 and 914, Override and Sentence Date Entry Do not file in C-File. CDC Form 916, Credit Time Waiver Retain in hard copy; microfiche at discharge. CDC Form 958, Application for Restoration of Credits Retain in hard copy; microfiche at discharge. CDC Form 1502, Activity Report Retain in hard copy; microfiche at discharge. CDC Form 1503, Parolee Face Sheet Retain in hard copy; microfiche at discharge. CDC Form 1504, Parole Release Authorization Retain in hard copy; microfiche at discharge. CDC Form 1506, Transfer/Correction/Residence Change Retain in hard copy; purge at discharge. CDC Form 1507, Record of Interview (Reentry) Retain in hard copy; microfiche at discharge. CDC Form 1508, Parolee's Monthly Report Do not file in C-File. CDC Form 1509, Assistance Receipt Do not file in C-File. CDC Form 1510, Loan Repayment Receipt Do not file in C-File. CDC Form 1512, Form Letter Permit to Drive a Vehicle. Obsolete, purge. CDC Form 1515, Notice and Conditions of Parole Retain in hard copy; purge at discharge. CDC Form 1515-L, Conditions of Release Retain in hard copy; microfiche at discharge. CDC Form 1519, Request to Exercise/Restore Civil Rights Obsolete, purge. CDC Form 1521-A, Actions of the Parole & Community Services Division Retain in hard copy; purge at discharge. CDC Form 1521-B, Charge Sheet Retain in hard copy; purge at discharge. CDC Form 1521-C, Case Summary Retain in hard copy; purge at discharge. CDC Form 1521-D, Recommendation Review Decision Sheet Retain in hard copy; purge at discharge. CDC Form 1524, PAL Report Retain in hard copy; purge at discharge. CDC Form 1526, Visitation Permit Retain in hard copy; purge at discharge. CDC Form 1529, Parole and Probation Form A, Reply to Parole Investigation Request Retain in hard copy; purge at discharge. CDC Form 1530, Parole and Probation Form B, Report of Violation Retain in hard copy; purge at discharge. CDC Form 1531, Parole and Probation Form 1, Parole Investigation Request Retain in hard copy; purge at discharge. CDC Form 1532, Parole and Probation Form 2, Report of Sending State Retain in hard copy; purge at discharge. CDC Form 1533, Parole and Probation Form 3, Agreement to Return Retain in hard copy; purge at discharge. CDC Form 1534, Parole and Probation Form 4, Parole Progress and Conduct Report Retain in hard copy; purge at discharge. CDC Form 1535, Out-of-State Travel Permit Retain in hard copy; purge at discharge. CDC Form 1536, Request for Cooperative Investigation Retain in hard copy; purge at discharge. CDC Form 1538, Opening and/or Closing Notice Retain in hard copy; purge at discharge. CDC Form 1539, Tracer Letter #1 (PAL) Do not file in C-File. CDC Form 1540, Final Request Concerning Parolee (PAL) Do not file in C-File. CDC Form 1541, Request for Submission of Monthly Report Do not file in C-File. CDC Form 1548, Parolee Outpatient Clinic Referral Do not file in C-File. CDC Form 1551, Transfer Investigation Request Do not file in C-File. CDC Form 1570, Guidelines for Parole Do not file in C-File. CDC Form 1580, Request for Criminal Record (DOJ) Do not file in C-File. CDC Form 1600, Arrival Report − Work Furlough Inmates Retain in hard copy; purge at discharge. CDC Form 1601, Departure − Work Furlough Retain in hard copy; purge at discharge. CDC Form 1604, Agreement of State Prisoner to Participate in Community Correctional Facility Program Retain in hard copy; purge at discharge. CDC Form 1608, NAEA Vote Sheet Retain in hard copy; microfiche at discharge. CDC Form 1610, Authorization and Waiver Methadone Maintenance Program Do not file in C-File. CDC Form 1611, Request for Furlough Absence Do not file in C-File. CDC Form 1614, Employment Information Do not file in C-File. CDC Form 1628-B, NAEA Board Report Review − Special Comments Retain in hard copy; microfiche at discharge. CDC Form 1632, Discharge Review − Retain in Parole Report Retain in hard copy; purge at discharge. CDC Forms 1664 Through 1672, Agreement on Detainers Retain in hard copy; microfiche at discharge. CDC Form 1676, Hearing Data (Case Data) Retain in hard copy; microfiche at discharge. CDC Form 7252, Request Authorization for Temporary Removal for Medical Treatment Retain in hard copy; microfiche at discharge. 72010.13.3

52050.27.1 Canine Searches Prior to any search, the canine team supervisor shall brief all staff assisting in the search process. The briefing shall include the objectives of the search, safety and security considerations, and each person’s role in the search process. Canine searches shall be conducted of all internal buildings, all inmates, inmate living quarters, work areas, warehouse storage areas, offices, common areas, maintenance shops, and any other area under the jurisdiction of the Department. • The canine handler executing the search shall ensure assisting staff members order all inmates away from the service dog(s). Inmates shall remain a significant distance away from the canine team(s). This includes passage to and from any chosen search site. • If a violent incident occurs, and a canine team is conducting searches within the vicinity of the incident (i.e., riot, shots fired, etc.), the canine handler’s foremost priority shall be protecting the safety of his/her assigned service dog. The canine handler shall remove the service dog from the affected area as soon as practical. Under no circumstances shall a canine handler release his/her custody of the service dog in order to respond to the incident. Positive Canine Alert means a change in behavior that departmental canines are trained to perform when they detect the odor of marijuana, heroin, cocaine, methamphetamines, tobacco, or cell phones. This change in behavior alerts the canine handler that the canine has detected the odor of drugs, tobacco, or cell phones. “Passive” canines are trained to perform signals including, but not limited to, sitting and/or staring at the detected contraband. “Active” canines are trained to perform signals including, but not limited to, scratching and/or staring at the detected contraband. With intermittent breaks, each service dog is capable of searching up to four hours per day in optimum conditions (peak efficiency is twenty to sixty minutes). Canine handlers shall make every effort to maintain their assigned service dogs in peak condition. During all searches, canine handlers shall remain cognizant of their service dog ’ s physical needs (i.e., rest, relief, etc.). During any service dog search, the canine handler shall not retrieve any illegal drugs or contraband discovered, unless absolutely necessary. Staff shall not interfere, distract, or assist the canine team while conducting their portion of the search, unless specifically asked to do so by the canine handler. Reporting Anytime a drug detection service dog “alerts” to the odor of illegal drugs while searching and illegal drugs are subsequently discovered in that area, the canine handler shall document all pertinent details of the search, including the service dog’s alert, on a CDCR Form 837 -C, Crime/Incident Report Part C – Staff Report. The report shall be submitted to the appropriate reporting authority. Urinalysis Testing of Inmates Drug detection service dogs “alert” to the odor of an illegal drug, not necessarily the drug itself. The courts have held that a dog’s alert can establish probable cause for a search. A dog’s alert is also a basis to order an inmate to submit a urine sample for testing of a controlled substance. Orders for submission of urine samples shall be for cause and for the purpose of Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 407 laboratory testing. Testing shall confirm or deny the presence of illegal drugs, at a specified level, in the subject’s urine. Canine Searches Inside Security Perimeter Canine searches inside the security perimeter shall be conducted frequently and unannounced. The appropriate Regional Canine Coordinator shall be responsible for scheduling and coordinating canine teams for searches within CDCR institutions and parole regions. The ISU Lieutenant of the respective institution shall be responsible for notifing the Warden of the impending canine search and operations. Canine Searches Outside Security Perimeter Canine searches conducted outside the security perimeter (i.e., administration building, records, support/Prison Industry Authority warehouse, etc.), shall be conducted frequently and randomly. The ISU Lieutenant of the respective institution shall be responsible for notifing the Warden of the impending canine search and operations. Prior to any search, the canine team supervisor shall brief all staff assisting in the search process. The briefing shall include the objectives of the search, safety and security considerations, and each person’s role in the search process. Canine searches shall be conducted of all internal buildings, inmate living quarters, work areas, warehouse storage areas, offices, common areas, maintenance shops, and any other area under the jurisdiction of the Department. Internal Areas/Inmate Living Quarters • While moving through the facility, canines shall be leashed and under control at all times. The canine handler is responsible for the control and protection of his/her service dog while on duty. • The canine handler, executing the search, shall ensure assisting staff members order all inmates away from the service dog(s). Inmates shall remain a significant distance away from the canine teams at all times. This includes passage to and from any chosen search site. • Prior to conducting an interior area search, the canine handler shall make a visual inspection of the area(s) to be searched. During this inspection, a systematic search pattern shall be decided. If more than one canine team is conducting an interior area search, the area shall be divided and a decision made as to what area(s) each team will be responsible to search. • When conducting internal area searches, the canine handler shall be accompanied by facility security staff or a regular shift officer. The accompanying staff shall assist the canine handler by recording pertinent information. Assisting staff shall have keys to access areas to be searched and are responsible for securing these areas upon the canine handler exiting the area. • When a canine alert occurs, the canine handler will advise the assisting staff of the location and objects to be searched. If no drugs or contraband are located after the search is conducted, the canine handler shall have the canine search articles that have been checked by the assisting staff to possibly better pinpoint the exact location of drugs or contraband. • When a canine alert occurs in an area or on property belonging or assigned to a particular inmate, a search of the inmate and area shall be conducted and a urine sample may be collected from the to test for the presence of illegal drugs in the inmate’s system . • Facility staff shall secure illegal drugs or contraband in the evidence safe and complete all required report(s). Facility staff shall conduct any administrative action when required. Canine handlers shall complete a CDCR Form 837-C, Crime/Incident Report Part C – Staff Report, before completion of their shift to document any drug(s)/contraband found. • Each canine handler shall prevent harassment, physical assault, or verbal threat to a canine. Harassment, physical assault, or verbal threat may subject the offender to a misconduct and/or criminal prosecution. Common Areas • A common area is any area where inmates and visitors have access. Common areas include, but are not limited to, storage areas, showers, dayrooms, plumbing chases, lobbies, visitor waiting rooms, staff and public rest rooms, inmate rest rooms outside of secured cells, etc. Common areas are searched utilizing a Systematic Search Pattern (SSP), checking areas and the contents of that area. When conducting a SSP, the perimeter area and any object or article that is located on the perimeter shall be searched. After the perimeter is searched, all objects or articles inside the perimeter interior shall be searched (i.e., tables in a dayroom, workbenches, power tools, etc.). Warehouse Areas/Garages/Auto Shops • Warehouse areas/garages/auto shops are generally very large areas with extremely high ceilings. If possible, multiple canine teams shall be used, dividing the interior of the warehouse into sections and assigning a specific section or area to each team. • A canine handler searching these areas shall be alert to any antifreeze or other solvents that may be out in the open where a canine could easily ingest them. • High areas shall be checked especially if a canine is giving a high response when conducting a search at ground level. • To search items stored at extended heights not easily accessible to the canine team, equipment may be used to raise both the canine handler and the service dog, when possible. Mail Rooms/Incoming Inmate Mail • A search of incoming inmate mail shall be conducted as frequently as possible by a canine team to detect the possible presence of illegal drugs and/or contraband. • The canine handler shall coordinate with mail room staff when incoming mail arrives and conduct a search of mail so as not to interfere with the timely inspection and processing of the mail. • The canine team may also conduct a search of the mailroom itself. Any articles, packages, letters, and newspapers that a canine alerts on shall be carefully and thoroughly inspected for possible illegal drugs and/or contraband being concealed in its contents. The canine handler shall do inspections with the mailroom supervisor present. Any illegal drugs and/or contraband found shall be tested by the finding officer and processed in accordance with Department policy. • The Office of Internal Affairs (OIA) Criminal Team Supervisor or Administrative Officer of the Day (AOD) shall be contacted for consideration of an exigent investigation upon the discovery of illegal drugs or other criminal contraband in any letter, package, or other item when there is a reasonable suspicion that the letter, package, or item is intended for a departmental employee, employee of other government agencies, contract employee, contractor and/or their employees, or volunteer. Searches of inmates for Contraband and/or Illegal Drugs All inmates shall be subject to a search of their person and property to control and detect contraband and illegal drugs. Contraband and/or metal detection device(s) and/or electronic drug detectors including but not limited to ION Scanners and other available contraband and/or metal detecting device(s) technology, and passive canine air scan units may be used for this purpose. • Direct searches of inmates by Canine Units shall be conducted as described in the California Code of Regulations (CCR), Title 15, Division 3, section 3287. • A passive canine air scan search may be initiated based upon reasonable suspicion. Seated Passive Canine Air Scan Searches of Inmates Seated passive canine air scan searches of inmates shall be conducted in a room big enough to allow the canine team to work around the person without running into furniture or other objects. All ventilation systems should be turned off and all windows closed. This will reduce the amount of airflow in the room allowing a better search of the inmate. The inmate shall sit in a metal or plastic chair. The chair should have an opening in the back and on the sides and shall be free of any armrests. The inmate shall sit straight up in the chair, knees at a 90 degree angle, knees and ankles together with their hands on their knees, palms down. Once the inmate is seated in the chair, the canine handler will bring the canine approximately a foot away from the person and give the canine the command “find it.” The canine handler will direct the canine to search the person in the following order: left ankle, left knee, left hip, lower back, right hip, right knee, right ankle, feet, left armpit, upper back, right armpit, and across the hands (making two rotations around the person). Standing Passive Canine Air Scan Searches of Inmates Standing passive canine air scan searches of inmates are conducted by having a custody staff member instruct one or multiple inmates to stand against a wall. The inmate(s) is/are to face the wall, stand up straight, knees and feet together, hands to their sides, palms facing backwards, with the inmate looking straight ahead. The area that is chosen to conduct this search should be a location with little airflow. Once the inmates are lined up, the canine handler will approach the first inmate and give the canine the command “find it.” The canine team will move swiftly behind the inmates, allowing the canine to search the backside of the inmates. Once the canine team has reached the last inmate, they will circle back to the first inmate and the canine handler will present each inmate’s shoes and lower back area to the canine, without allowing the canine Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 408 to put their paws on the inmates. If the canine alerts on an inmate, staff will remove the inmate from the line and the canine handler will complete searching the rest of the inmates. • The Office of Internal Affairs (OIA) Criminal Team Supervisor or the Administrative Officer of the Day (AOD) shall be immediately contacted for consideration of an exigent investigation upon the discovery of illegal drugs or other criminal contraband in the possession or control of an inmate when there is a reasonable suspicion that a departmental employee, employee of other government agencies, contract employee, contractor and/or their employee, or volunteer is involved. Searches of Visitors Any person coming onto the grounds of any Department facility is subject to search by a departmental canine as part of the Department’s drug interdiction program. All Visitors are subject to a search of their person and private property before entering, or while inside, any Department facility or Department grounds, to keep out contraband and illegal drugs. Contraband and/or metal detection device(s) and/or electronic drug detectors including but not limited to ION Scanners and other available contraband and/or metal detecting device(s) technology, and passive canine air scan units may be used for this purpose. • Inmate visitors afraid of dogs (Cynophobia), and/or who suffer from allergic reactions to dogs, shall be escorted to the ION Scanner location and scanned pursuant to Department procedures. • Direct searches of visitors by Canine Units shall be conducted pursuant to CCR, Title 15, Division 3, section 3173.2. Prior to performing direct searches, search operations staff shall ensure that the area or objects used for search are free from contamination that may interfere with the search, i.e., chairs for sitting in, excessive property within search rooms, etc. Canine handlers shall search the area or objects used prior to the beginning of search operations and after any positive alert to ensure there are no cross contamination issues. • A passive canine air scan search on an individual may be initiated based upon reasonable suspicion. • All inmate visitor testing results shall be documented on the Canine Air Scan Results Log - Visitors. • Visiting staff shall inform visitors they can refuse the enhanced inspection by passive canine air scan search. Staff shall inform the visitor of further potential search or visitation options upon a positive alert or based upon the number of refusals occurring within a twelve (12) month period as outlined in CCR, Title 15, Division 3, section 3173.2(c)(3)(B)1-4. • Inmate Visitors shall be randomly selected for scanning with a passive canine air scan search. • All air scans of individuals shall be conducted in a manner that affords privacy. Seated Passive Canine Air Scan Searches of Inmate Visitors Seated passive canine air scan searches of inmate visitors shall be conducted in a room big enough to allow the canine team to work around the person without running into furniture or other objects. All ventilation systems should be turned off and all windows closed. This will reduce the amount of airflow in the room allowing a better search of the inmate visitor. The inmate visitor shall sit in a metal or plastic chair. The chair should have an opening in the back and on the sides and shall be free of any armrests. The inmate visitor shall sit straight up in the chair, knees at a 90 degree angle, knees and ankles together with their hands on their knees, palms down. Once the inmate visitor is seated in the chair, the canine handler will bring the service dog approximately a foot away from the person and give the canine the command “find it.” The canine handler will direct the service dog to search the person in the following order: left ankle, left knee, left hip, lower back, right hip, right knee, right ankle, feet, left armpit, upper back, right armpit and across the hands (making two rotations around the person). If during the passive canine air scan search, the scan result is negative, the individual will continue with processing into the institution. If during the passive canine air scan search, the scan result is positive, the visitor shall be informed that he/she shall be required to submit to a clothed body search as a condition of a non-contact visit. If the results of the clothed body search are negative for contraband, the visitor shall continue with processing for a non-contact visit However, if the clothed body search results in the discovery of contraband, the visitor shall be denied entrance to the facility and may be subject to arrest and referral for criminal prosecution. If the visitor refuses to consent to a clothed body search, visiting shall be denied for the day. All positive alerts (second EDDE scans/passive canine air scans), refusals to submit to clothed body searches after a positive alert, and/or refusals to participate in the drug interdiction process shall be recorded on the SOMS visiting record. Upon the visitor’s next attempt to enter a CDCR institution, he/she shall be informed that he/she shall be subject to the provisions pursuant to CCR, Title 15, Division 3, Section 3173.2(c)(3)(B)1-4. • The Office of Internal Affairs (OIA) Criminal Team Supervisor or Administrative Officer of the Day (AOD) shall be immediately contacted for consideration of an exigent investigation upon the discovery of illegal drugs or other criminal contraband in the possession or control of a visitor. • The arrest of a visitor shall not be made without consultation with OIA when there is reasonable suspicion that a departmental employee, employee of another government agency, contract employee, contractor or their employee, or volunteer is involved with the visitor. The OIA Regional Criminal Team Supervisor will assess the case factors and other investigative strategies prior to approval. In the event there are exigent circumstances where the need to act is immediate, OIA shall be notified as soon as possible thereafter. • When an arrest is made by ISU, in accordance with CCR, Title 15, Division 3, sections 3176.2 and 3316(a), the CDCR 837 form series, Crime/Incident Report; arrest reports; and staff reports documenting the arrest shall be completed and a copy forwarded to the local District Attorney’s office by ISU. Passive Canine Air Scan Searches of Employees, Contractors, Attorneys, and Volunteers for Contraband and Illegal Drugs • All persons who are employed by the Department employees, employees of other government agencies, contract employees, contractors and their employees, volunteers , and attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practive law in California, another state, or the District of Colombia who come onto institutional grounds are subject to a search of their person, private property, and vehicles for contraband and illegal drugs before entering, or while inside, any department facility or department grounds via the use of contraband and/or metal detection equipment and/or electronic drug detectors including, but not limited to, ION scanners and other available contraband and/or metal detecting device(s) technology, and passive alert canines may be used for this purpose. • By entering or attempting to enter a department facility or department grounds, employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers, and attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia consent to being searched for contraband and illegal drugs. • An employee, employees of other government agencies, contract employees, contractors and their employees, and volunteers, and attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia coming onto the grounds of any department facility is subject to search by a department canine as part of the department’s drug interdiction program. Pa ssive alert canines shall be used to combat the introduction of illegal drugs and contraband being smuggled into CDCR facilities. • Direct searches of employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers, and attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia by Canine Units. • Employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers, and attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia shall be randomly selected for scanning with a passive canine air scan search. All air scans of individuals shall be conducted in a manner that affords privacy. • If during the passive canine air scan search, the scan result is negative, the individual will continue with processing into the institution. • Prior to performing direct searches, search operations staff shall ensure that the area or objects used for search are free from contamination that may interfere with the search, i.e., chairs for sitting in, excessive property within search rooms, etc. Canine handlers shall search the area or objects used prior to the beginning of search operations and after any positive alert to ensure there are no cross contamination issues. Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 409 • Prior to beginning a search of employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers, and attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia using passive alert canines, the Search Operations Commander or designee shall be responsible for determining if the search will be of all employees entering or exiting an area, or only those selected on a random basis (e.g., every 3rd or 5th). The random selection method shall be documented on the Canine Search Air Scan Results Log prior to the commencement of the searches. The random pattern shall not be altered unless approved by the Search Operations Commander. • The canine handler shall inform employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers, and attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia that he/she is conducting passive air scan searches of individuals using passive alert canines and that the purpose of the scan is to detect illegal drugs. • The canine handler shall inform each employee, employees of other government agencies, contract employees, contractors and their employees, and volunteers, and attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia that the passive canines have been trained to detect the presence of contraband by smell and to alert their handlers to that detection by sitting down or staring. • Employees, employees of other government agencies, contract employees, contractors and their employees, volunteers, and attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9), authorized to practice law in California, another state, or the District of Columbia, shall be directed to not interact with the canine in any way. • While inadvertent contact is a possibility, the handler shall not instruct the canine to contact the individual being scanned. • If the subject of the air scan search seems excessively nervous, the handler shall attempt to reassure the person that the procedure is safe, but the person shall not be permitted to pass into the institution without being scanned. • Passive air scan searches by Chanines. All positive air scan results shall be documented on the Canine Positive Air Scan Results Log. A passive air scan search may be conducted under one or both of the following conditions: • A passive air scan search may be conducted in open areas where groups of employees, employees of other government agencies, contract employees, contractors and their employees, or volunteers, or attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia are walking and/or congregated, e.g., main entrances, administration buildings, in service training areas, sallyports, hallways, housing units, visiting rooms, or yards, etc. • A passive air scan search of any employee, employees of other government agencies, contract employees, contractors and their employees, or volunteers, or attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia may also be initiated based upon reasonable suspicion. Positive Canine Alert • If the canine alerts during the air scan search of an employee, employees of other government agencies, contract employees, contractors and their employees, or volunteers, or attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia, supervisory staff shall be notified immediately. The employee, employees of other government agencies, contract employees, contractors and their employees, or volunteers, or attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia will be subject to a patdown search by same gender supervisory staff in a private setting. Any item being brought into the facility by that employee, employees of other government agencies, contract employees, contractors and their employees, or volunteers, or attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia will be subject to a thorough search. If no contraband is discovered, the individual shall be allowed to enter the institution. • The Office of Internal Affairs (OIA) Regional Special Agent in Charge or OIA Administrator Officer of the Day shall be contacted for consideration of an exigent investigation prior to the search of any departmental employee, employees of other government agencies, contract employee, contractor and their employee, or volunteer, or attorney or legal organization as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia when there is a reasonable suspicion that the employee, employees of other government agencies, contract employee, contractor and/or their employee, and volunteer, and attorney or legal organization as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia is or will be in possession of illegal drugs or contraband and when the employee, employees of other government agencies, contract employee, contractor and their employee, or volunteer, or attorney or legal organization as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia is individually selected. This shall not apply to random, gate or area searches. In the event there are exigent circumstances where the need to act is immediate, OIA shall be notified as soon as possible thereafter. • An employee, employees of other government agencies, contract employee, contractor and their employees, or volunteers, or attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia found in possession of drugs and/or cell phones shall be referred to the institution’s ISU for possible arrest. • Employees of other government agencies, contract employees, contractors and their employees, and volunteers can refuse to submit to the search; however, refusal shall result in the denial of entry and may lead to exclusion from all CDCR institutions. Attorneys or legal organizations as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia can refuse to submit to the search; however, refusal shall result in the denial of a contact visit, but a non-contact visit may be authorized if available on the same day. Alternatively, the appointment shall be rescheduled for another day. Departmental employees do not have the right to refuse the search. • Outside Law Enforcement Agencies shall not be involved in the search process. • Arrests/Citations/District Attorney Referral. • Persons who are searched and found in possession of drugs or contraband are subject to arrest. If an arrest is initiated, those arrested, along with the drugs or contraband discovered shall be turned over to the institution’s ISU. • Once the pre-booking process has been completed by CDCR staff, the arrestee(s) shall be transported by CDCR personnel or by the local police/sheriff’s department to a designated detention facility. Arrestee(s) shall not be held at the pre-booking area beyond a reasonable amount of time necessary to complete the process. • If any employee, employee of other government agencies, contract employee, contractor and/or their employee, or volunteer, or attorney or legal organization as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia is found in possession of drugs or contraband, the ISU Lieutenant/Search Commander shall make any decision to arrest, issue a citation, or refer the matter to the District Attorney’s office for prosecution. • In all cases where an employee, employee of other government agencies, contract employee, contractor and/or their employee, or volunteer, or attorney or legal organization as identified in CCR, Title 15, Division 3, section 3141(c)(9) authorized to practice law in California, another state, or the District of Columbia is arrested and/or issued a citation for committing a criminal act while on institution grounds, a copy of CDCR 837-A (Rev. 07/05), Crime/Incident Report, Part A-Cover Sheet, which is incorporated by reference, arrest reports, and staff reports documenting the arrest shall be forwarded to the local District Attorney’s office in accordance with existing departmental regulations in CCR, Title 15, Division 3, sections 3176.2 and 3316(a). Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 410 Seated Passive Canine Air Scan Searches of Employees, Employees of other Government Agencies, Contract Employees, Contractors and their Employees, and Volunteers Seated passive canine air scan searches of employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers shall be conducted in a room big enough to allow the canine team to work around the person without running into furniture or other objects. All ventilation systems should be turned off and all windows closed. This will reduce the amount of airflow in the room allowing a better search of the employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers. The employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers shall sit in a metal or plastic chair. The chair should have an opening in the back and on the sides and shall be free of any armrests. The employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers shall sit straight up in the chair, knees at a 90 degree angle, knees and ankles together with their hands on their knees palms down. Once the employees, employees of other government agencies, contract employees, contractors and their employees, and volunteers is seated in the chair, the canine handler will bring the canine approximately a foot away from the person and give the canine the command “find it.” The canine handler will direct the canine to search the person in the following order: left ankle, left knee, left hip, lower back, right hip, right knee, right ankle, feet, left armpit, upper back, right armpit and across the hands (making two rotations around the person). 52050.27.2

54020.30 Denial or Termination of Visits Due to Overcrowding Revised April 3, 2014 Visits may be terminated or denied when the visiting areas are in use to maximum capacity, and there are other approved visitors waiting to visit. Termination of visits due to overcrowding shall be based on the recorded order of arrival time of the inmate (first in/first out). Exceptions to this termination procedure are as follows: • Excessive distance: The visitor has traveled a distance of 250 miles or more and has not visited within the last 30 days. This exception shall be applied to allow two consecutive days of visiting. • Disabled Visitor: A visitor who is certified as disabled as defined by California law and must rely on special transportation to the institution. • Weddings: When a visitor is married to an inmate on that particular day. • Family Emergencies: When death, serious illness, or injury occurs to an inmate’s immediate family including registered domestic partner. Clergy or approved visitors may visit the inmate to offer condolences or inform the inmate of the occurrence. • Infrequent Visits: When an inmate receives not more than one visit each six months. A visit meets this definition when the inmate normally receives few visits, and a visitor arrives unexpectedly. When visit terminations are complete and the overcrowding situation persists, the visits of those remaining shall be terminated as necessary. When overcrowding occurs, those who have visited at least one hour and who have been visiting for the longest time may have their visits terminated as outlined in CCR, Subsection 3176(a)(9) and DOM Article 42, Section 54029.1. Upon termination of a visit due to overcrowding, the official taking the action shall prepare a SOMS Termination Notice explaining the reason for termination. The visiting supervisor authorizing the action shall sign the notice. Records shall be maintained in SOMS and copies forwarded to the institution head, the inmate and the visitor. Any visitor whose visit is terminated due to overcrowding shall not be allowed to re-enter on the day of termination. 54020.31

54020.1 Policy The California Department of Corrections and Rehabilitation (CDCR) encourage inmates to develop and maintain healthy family and community relationships. It is a privilege for inmates to have personal contact visits while confined in CDCR institutions and facilities. Visiting in CDCR institutions and facilities shall be conducted in as accommodating a manner as possible in keeping with the need to maintain order, the safety of persons, the security of the institution/facility, and the requirements of prison activities and operations. Employees are to be alert, courteous, and professional in their dealings with inmates, inmate visitors, and members of the public. The employee shall maintain a helpful, but professional, attitude and demeanor. Except as is necessary to enforce standards of conduct, prevent the introduction of contraband, and ensure valid identification, visitor privacy shall not be imposed upon. Video-recording devices may be utilized in visiting areas, excluding family visiting units or confidential attorney consultation areas. Smoking is prohibited in all CDCR facilities/institutions. All tobacco and tobacco products are prohibited. 54020.2

54020.8.2 Arrest History Inquiry Revised April 3, 2014 Upon receipt of the CDCR Form 106 an arrest history inquiry shall be completed and a determination to approve or disapprove visiting should be made within 30 working days at a minimum, a Criminal Identification and Information (CI&I) report shall be obtained if the California Law Enforcement Telecommunication System lists a CI&I number for the applicant. Reasons for delay beyond 30 days may be provided to prospective visitors upon inquiry by the individual applicant. Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 465 Notification If the visiting application is disapproved, the applicant and the inmate shall receive from visiting staff via SOMS Notice of Visitor Disapproval, written notification of the disapproval and the process to appeal the decision. The visitor shall be informed of the specific reason(s) for disapproval. 54020.8.3

54020.14.1 Refusal to Submit to a Search Visitors who refuse to submit to a clothed or unclothed body search shall have their visiting privileges denied for that day. Future visits may be conditional upon the visitor ’ s willingness to submit to a clothed or unclothed body search prior to each visit. Any parent or legal guardian refusing to provide consent for clothed or unclothed search of a minor shall be denied the opportunity to visit that day. The institution head may delegate authority, to authorize clothed and/or unclothed body searches of visitors and search their property or vehicles, to staff at the level of correctional captain or higher. The Administrative Officer of the Day (AOD) shall exercise this authority in the absence of appropriate staff. The visiting supervisor/watch commander shall advise the captain/administrator in charge of visiting of a search of a minor. During non- business hours the AOD shall be notified. 54020.14.2

54020.18 Number of Approved Visitors Limitations shall not be placed on the number of visitors approved to visit an inmate. The number of visitors allowed in the visiting area at one time is limited as follows: • No more than five visitors per inmate, including minors. Visitors in excess of five may be accommodated by means of rotation through the visiting area on a one time basis. Such rotation shall be considered a single visit in the event it is necessary to terminate a visit in progress. • Non-contact visits shall not exceed three visitors, including minors. Visitors in excess of three may be accommodated by means of rotation through the visiting area on a one time basis. Such rotation shall be considered a single visit in the event it is necessary to terminate a visit in progress. 54020.19

54020.20 Visitor Basic Dress Standards Revised January 10, 2014 Visitors shall remain fully clothed when visiting. Appropriate attire includes undergarments; a dress or blouse/shirt with skirt/pants or shorts; and shoes or sandals. Visitors over 36 ” tall shall adhere to the following dress standards. • Shoes or sandals shall be worn at all times. Shower shoes and bedroom slippers will not be allowed. • Buttons, snaps, and zippers shall remain fastened. • Undergarments shall be worn beneath translucent clothing, under all circumstances. • For security reasons, no brassiere will have metal underwire. • All shorts and skirts, including slits in the garment, shall not expose more than two inches above the knee when standing. Prohibited Attire: Prohibited attire consists of, but is not limited to, the following: • Clothing that resembles state-issued inmate clothing worn to visiting (e.g., blue denim or blue chambray shirts and blue denim pants, reception center attire). • Clothing that resembles law enforcement or military-type clothing, including raingear, when not legitimately worn by an individual on active duty or in an official capacity. Clothing that: • Exposes the breast/chest area, genitals, or buttocks. • By design, manner worn, or due to the absence of, allows the anatomical detail of body parts or midriff to be clearly viewed. • Are shear or transparent or excessively tight. • Attire or accessories displaying obscene/offensive language, drawings, or objects. • Head coverings, readily removable hair pieces, or gloves, with the exception of clear see-through rain gear for inclement weather. • Any other clothing, garment, or accessory that when compared to the expressly specified standards above would warrant disapproval. Exceptions: Hats, wigs, gloves, religious veils, or hairpieces are permitted with the prior written approval of the institution head or designee. • Approval shall be based on verification of the visitor’s necessity to wear the hat, wig, gloves, or hairpiece. • Approval of hats and gloves shall be based on weather conditions at the institution/facility. • Approved hats, wigs, gloves, religious veils, or hairpieces shall be inspected by visiting staff prior to the visit. 54020.21