Department Operations Manual

76010.26.1 Persons Placed On Felon Parole Pursuant To PC 1170(2)(a) When a person is placed on felony parole under the jurisdiction of the BPT, the following procedure shall be followed: • To minimize the delay in transmitting information to P&CSD when these individuals are placed on felony parole, immediately upon receipt of the Minute Order from the court, the CCRM at CRC shall forward this document to the CCRM at the appropriate regional case records office. Copies of CDC Form 343 (DOM 80000), Recommendation and Certification for Discharge, shall also be forwarded. P&CSD shall track the court actions for these cases to determine when placement on felony parole is ordered. • The unit supervisor or designee shall request a copy of the Minute Order and Abstract of Judgment from the court or CRC case records, if the person was released from facility custody as a result of a court action. The CDC Form 138, Cum Sum, and photograph shall be requested from facility records. If the person was on active nonfelony parole when the commitment was vacated and the person was put on felony parole, the current C-File shall have the documents. • When requested documents are secured, two copies of each document shall be prepared. • The original certified court documents shall be sent to regional case records. • One copy of the documents shall be retained in the field file. • Regional case records shall contact ID/Warrants Unit by telephone for a felon ID number, and advise the respective parole unit of the following information: • CDC number. • Date of issue. • Court sentencing date (placing case into active status). • Discharge information and review date. • Regional case records shall then send a FAX to the ID/Warrants Unit providing the person's name, former "N" number, the parole unit to which the person is assigned, the effective date of the action that placed the person on parole and the new felony ID number of the person. In Re Morales If an active, non-felony outpatient, under supervision in the community or in local custody, is placed on felon parole by the court as a result of an In re Morales review, which discharged the civil commitment, but placed the person on felony parole, the procedures shall be: • The parole unit supervisor shall assign the case to a Parole Agent in the unit. The parolee shall sign a CDC Form 1515 as evidence of parole status. The existing "N" number unit file shall become the felony C-File. • Regional records shall be notified that a former civil addict by name and "N" number is now a felony parolee. If the parolee petitioned for a review under In re Morales, regional case records shall obtain a copy of the court's Minute Order or Abstract of Judgment placing the person on parole. Regional case records shall contact ID/Warrants Unit and follow the same process as above. 76010.26.2

81020.12.1 Identifying Criminogenic Needs The cornerstone of this process is determining the criminogenic needs and assigning goals to positively impact those criminogenic needs. The criminogenic needs shall be derived from the following: • Case factors. • Case plan. • Parolee’s request. • Parole agent's direct observation. • Goals in which the parolee are currently working on with an outside entity (i.e., programs, legal mandate, POC clinician, etc.). • Criminogenic needs identified during the pre-release process by the Parole Planning and Placement Unit in accordance with Article 49. The criminogenic needs may fall under these categories including, but not limited to, the following: • Anti-social cognition (aka, anti-social values and thinking). • Anti-social companion. • Anti-social personality or temperament. • Family and/or marital. • Substance abuse. • Employment. • School. • Leisure and/or recreation. When engaging in the Goals and Progress Report process, the parole agent shall: • Issue one CDCR Form 1661 within 15 calendar days of initial release to parole supervision (may issue more frequently as needed). • Review the CDCR Form 1661 with the parolee during the case conference review, and issue a new CDCR Form 1661 at the conclusion of the case conference review. • If the parolee declines to attend the case conference review in person, or if an Abbreviated Case Conference Review is conducted and a new CDCR Form 1661 is generated, the CDCR Form 1661 shall be provided to the parolee within 30 days. If the parolee is reduced to category C or CP at the Abbreviated Case Conference Review, the new CDCR Form 1661 shall be issued at the next face- to-face contact. • Have a CDCR Form 1661 in progress at all times. (Each time a form is collected a new form must be issued so the parolee may work continually on his or her goals.) • Collaboratively work with the parolee to select appropriate goals that will assist the parolee in meeting his or her individual criminogenic needs. • When assigning hours, the parole agent shall: • Assign a reasonable number of hours to address the criminogenic needs. • Typically, assign 50 to 60 hours per month to address three cumulative criminogenic needs. • When assigning hours, the parolee’s existing time constraints shall be considered. • Have the parolee sign and date the CDCR Form 1661, acknowledging receipt of the goals. • Upon issuance, the parole agent shall note the date issued and the due date on the CDCR Form 1661. • Continuously encourage the parolee to work on their identified criminogenic needs during their period of parole. • Parolees shall be informed that: • Participation in this process is vital to their success on parole, successful reintegration into the community, and ultimate discharge. • Failure to address their criminogenic needs may impact their supervision level and the recommendation being submitted for their discharge review. • Failure or refusal to participate in this process shall be noted on the CDCR Form 1661 by the parole agent. • Follow-up with the resource providers. If the parolee refuses to participate in completing the CDCR Form 1661, it does not relinquish the responsibility of the parole agent to continuously issue a new CDCR Form 1661 during each case conference review while the parolee is on active supervision, or upon learning the parolee did not return a completed CDCR Form 1661 to the parole agent. The parole agent shall document the parolee's refusal to participate on the electronic Record of Supervision. 81020.12.2

81025.10.1 Parolees Acting As Informers Procedures Parole Agent Advises law enforcement agency to submit request (on official letterhead stationery) signed by an agency command person with the following specific information: • Activity parolee will be involved in. • Duration of activity. • Scope of the activity. • Travel from area required by activity. • Planned procedures to protect parolee during and after activity. Contacts parolee and determines: • If parolee wishes to act as an informer. • If parolee knows potential danger involved. Informs parolee that supervision will continue and that informant status does not exempt parolee from being subject to parole violations or remedial sanctions. Conducts case review with unit supervisor, and documents the case review on a confidential memorandum. Prepares specific plan of supervision, including anti-narcotic testing, to be followed while parolee is in informer status. Places law enforcement agency letter of request, written case review and report in envelope marked "Confidential". All documents dealing with parolee informer status shall be marked "Confidential" and processed per instructions on handling confidential documents. In the event a parolee requests to become an informer while pending a parole violation, the violation shall be adjudicated in accordance with current DAPO policy. The violation report or Parole Violation Decision Making Instrument adjudication document shall include a written report addressing the circumstances of the request (e.g., parolee is in custody with a hold, suspended, or has a revocation proceeding scheduled). Submits entire package to District Administrator via the unit supervisor for review and approval. Unit Supervisor Reviews package and forwards it with recommendation to District Administrator. District Administrator Reviews package and approves or denies informant program request. Parole Agent Initiates approved Informer program if approved by the District Administrator. 81025.11

13050.17 Inmate/Parolee Participation If the production company wishes to utilize inmates or parolees returned to custody, the Joint Venture Coordinator may be contacted to determine whether inmate participation can be arranged under the Joint Venture program and if so, establish the necessary billing and payment instruments. The PIO or designee shall exercise good judgment in screening and dealing with prospective inmate/parolee participants and exclude from consideration those who are: • High interest. • High risk. • Condemned inmates/life parolees. • Inmates/parolees awaiting trial. • Under court ordered gag rule/minute order prohibiting the inmate/parolee from media contact. • Inmates diagnosed as psychotic and/or, in the opinion of their attending psychiatrist/psychologist, such participation would be detrimental to their condition. No inmate/parolee shall be photographed or have their voice recorded unless they have first properly signed the CDC Form 146, Inmate Declaration to News Media Contact. This form shall be a permanent part of the inmate’s/parolee’s C -File. Controlled Conditions Inmates and parolees shall participate under carefully controlled conditions as follows: • The participating inmates /parolees shall be assigned as “extras” and/or to other non starring roles. • Inmate/parolee participation, except for Joint Venture projects, shall be strictly on a volunteer basis. They shall not receive any remuneration or be entitled to any “day for day” privileges. • The same inmate/parolee shall not be used repeatedly while they are under CDC's jurisdiction. • The inmates/pa rolees shall not act their own “true life” parts or the part of other inmates/parolees. • Random interviews with inmates are prohibited unless specifically authorized in the CDC Form 1846. • The random inmate interviews shall take place at the location of the inmate program. (Inmates must sign a CDC Form 146.) • The duration of the random interviews shall not exceed ten (10) minutes per inmate. Additional guidelines addressing inmate/parolee participation are found in DOM 13010 and shall be adhered to. Public Interest Precautions shall be taken to avoid focusing public interest on individual inmates/parolees. Contributions The media/producers are welcome to contribute toward the IWF and/or make other Director approved contributions to the institution/facility/parole region. Gifts and gratuities shall not be given directly to inmates/parolees. 13050.18

81030.1 Policy A parolee may be arrested and a Penal Code (PC) 3056 parole hold placed when there is probable cause to believe a parolee has violated the conditions of parole and the parolee: • Is a danger to the safety of another person or property of another person; or • Likely to abscond. A parolee shall not be arrested either as punishment or as a means of instilling fear in the parolee or people related to the parolee. When conducting an arrest, a parole agent shall only use force in accordance with the use of force policy. Within one working day of the placement of a parole hold or upon discovery that a hold was placed, the parole agent shall conduct a case conference with the unit supervisor or designee. The parole agent shall make a recommendation for processing the parole hold, and the unit supervisor may concur or direct an alternative. The violation shall be processed in accordance with Articles 26 through 33 of Chapter 8.A parole hold shall be maintained only when it is determined by the unit supervisor that the parolee's release from custody will pose a serious risk to the safety of other persons, the security of property, or when it is likely the parolee will abscond. 81030.2

81060.14.1 California Parolee Arrested Outside California Procedures (a) Extradition Unit (1) Upon being notified of the arrest of a parolee for an outstanding PAL warrant, the Extradition Unit shall: (A) Send the CDCR Form 1737, Extradition Data Worksheet via electronic mail to the US, the AUS, and the parole agent. (B) Send the CDCR Form 1737, to the BPH Special Processing Unit via electronic mail. (C) The Extradition Unit shall proceed with the extradition process unless BPH or DAPO act to discharge the parolee and submits the decision to the Extradition Unit. (b) Parole Agent (1) If the parole agent discovers the parolee was arrested out of state via any method other than the California Law Enforcement Telecommunications System, the parole agent shall determine the arrest and custody location information and notify the Warrant Unit. (2) Upon receiving the CDCR Form 1737, Extradition Worksheet, enter all known charges into PVDTS and complete the automated PCD within required timeframes. (3) Complete an abbreviated automated Discharge Review Report within PVDTS timeframes using the Discharge Review function. The type of Discharge Review will be “Extradition.” (4) Enter “Out of State” in the Current Location, County of Arrest, and Current County of Custody in PVDTS. (5) Ensure the State and current location of the offender is identified within the narrative of the Discharge Review Report. (6) PVDTS will automatically forward the automated PCD and Discharge Review Report to BPH to conduct a discharge review. (7) If BPH acts to discharge the parolee, the parole agent shall ensure the warrant is cancelled and the detainer is removed. (8) If BPH takes no action, the parole agent shall proceed with the revocation process. (9) Upon the return of the parolee to California, file the Petition for Revocation in the superior court that issued the warrant. (c) Unit Supervisor (1) Ensure detainer is in place at the facility holding the parolee. (2) Ensure the signed CDCR Form 1515 is submitted electronically to the Extradition Unit at [email protected]. (3) Complete the Probable Cause Determination step in PVDTS indicating at least one charge is true. (4) Idle the case in PVDTS pending return to California. (5) Activate the case upon return to California. (6) Ensure the parole agent and Court Agent file the Petition for Revocation in superior court by the due dates indicated in PVDTS. (7) If the parolee is continued on parole by the Administrative Review Officer (ARO) upon release from custody, ensure the parolee is supervised according to current DAPO policies and procedures. 81060.15

84020.2 Notice Agent Procedures The Notice Agent shall serve the Notice of Charges to parolees housed in county jails within three business days following the placement of the Penal Code (PC) 3056 parole hold. Prior to serving the parolee with any document(s), the Notice Agent shall: • Review the Disability and Effective Communication System (DECS), which is the database used by CDCR to track all offenders’ disabilities and accommodations, as well as the source documents contained in the field file or in the Electronic Records Management System to identify any disabilities and determine the need for effective communication(s) and/or reasonable accommodation(s) prior to serving the parolee with the Notice of Charges. • The reviewing Notice Agent shall conduct the serve unless the parolee is out of the Notice Agent’s assigned parole district. If the parolee is out of the reviewing Notice Agent’s assigned geographic area, PVDTS will automatically notify the Notice Agent assigned to the geographic area where the parolee is located. • DECS shall be reviewed by the Notice Agent responsible for conducting the serve regardless of the parolee’s location. • Complete Section I of the CDCR Form 2271, Notice and Request for Assistance While in a County Jail utilizing the triplicate carbonless copy form. • Provide any reasonable accommodation(s) during the serve of the Notice of Charges, if needed. Conduct a face-to-face interview with the parolee to ensure that effective communication(s) and/or reasonable accommodation(s) are established as follows: • Allow the parolee to self-identify any disabilities or request assistance for effective communications, accommodations, medical appliances, equipment, housing, and healthcare. • Have the parolee read out loud the statement in Section II of the CDCR Form 2271 and articulate in his or her own words his or her understanding of his or her rights. • If the parolee cannot read, the Notice Agent shall read and explain all of the documents and charges. • Have the parolee write in his or her CDC number and sign and date Section II of the CDCR Form 2271. • Explain the CDCR Form 2275-CJ, Request for Reasonable Modification or Accommodation for Access to Housing and/or Programs in a County Jail, and provide the form along with a pre-paid, pre-addressed reply envelope, to all Armstrong class members housed at county jails, and to any other parolees housed at a county jails who requests an accommodations related to a disability needs. • Assist the parolee in completing the CDCR Form 2275-CJ and mailing the form, as needed. • If the parolee’s ADA accommodations are not being met, advise and encourage the parolee to also use the county jail grievance process. • Determine whether the parolee appears to understand or has difficulty understanding the proceedings and check the appropriate box in Section III of the CDCR Form 2271. • Check the appropriate boxes in Section III of the CDCR Form 2271 to identify any effective communication method(s) used. • Note any relevant information in the “Additional Comments” in Section III of the CDCR Form 2271, such as discrepancies between observed disabilities and information in a source document or DECS. • In the event that the parolee refuses to sign the CDCR Form 2271 or is unable to sign the CDCR Form 2271, document “Parolee refused to sign” or “Parolee unable to sign” and any relevant information about the signature in the “Additional Comments” section. • If the parolee requests an accommodation, or the Notice Agent identifies a need for an accommodation based on observations while conducting the serve, the Notice Agent shall immediately inform the county jail staff and document the notification in Section III of the CDCR Form 2271. • The Notice Agent shall document the date and his or/ her name, title, and signature in Section III of the CDCR Form 2271. • Provide the canary-colored copy of the CDCR Form 2271 to the parolee. The Notice Agent shall provide the Notice of Charges to the parolee, providing any reasonable accommodation(s) during the serve of the Notice of Charges, if needed. The Notice Agent shall briefly explain each of the charge(s) as listed on CDCR Form 1502-B, Probable Cause Determination, which is electronically generated in the Parole Violation Disposition Tracking System (PVDTS), and provide a copy of the form to the parolee. The CDCR Form 2271 shall be used for both in-custody and not-in-custody serves conducted by the Notice Agent. Following the completion of the Notice of Charges, the Notice Agent shall: • Access DECS through PVDTS and update the CDCR Form 2271 in DECS with all of the information that was obtained from the face-to-face meeting with the parolee and documented on the paper copy of the CDCR Form 2271. • Enter the results of the Notice of Charges service into PVDTS. • Scan the signed CDCR Form 2271 into PVDTS. • Return the completed Notice of Charges packet, which consists of CDCR Form 2271 and CDCR Form 1502-B, to the unit supervisor for placement into the field file. 84020.2.1

75010.6 Parole Violations/Regional Hearing Calendar A CDC Form 1521(A), (B), (C), and (D), Parole Violation Reports, are prepared in the parole unit by the Parole Agent and sent to regional case records. These reports shall be received by the eighth working day following arrest/hold/discovery. Regional Screening For all cases, except PAL or psychiatric attention to be screened by the BPT at the regional office, case records staff shall prepare the following: • BPT Form 1104, Summary of Revocation Division: Hearing Waived/Screening Offer. • BPT Form 1116, Eligibility of Parolees for Worktime Credit. • BPT Form 1132, Headquarters Calendar Control Log. The cases shall be presented to the BPT by the tenth working day from the date the hold was placed on the parolee. If parole has previously been suspended/PAL, the case shall require a BPT Form 1130, Headquarters Calendar Decision, if "reinstate" action is taken by the unit supervisor. After the BPT makes a screening offer or takes an action to schedule for a revocation hearing on the BPT Form 1104, case records staff shall notify the revocation unit of the results for service or the acknowledgment of the offer to the parolee. A copy of the BPT Form 1104 shall be sent to the BPT at this time. If the parolee signs the Waiver of BPT Form 1101, Revocation Hearing, requesting a revocation hearing, the BPT shall schedule a hearing. The hearing panel may take an action based on their findings on the BPT Form 1103, Summary of Revocation Hearing and Decision. Upon receipt of the BPT Form 1103, case records calculate revocation time, posting the CDC Forms 112 and 144 accordingly. Waiver of Revocation Hearing (Unconditional) If the unconditional waiver is signed, BPT Form 1101, the documents shall be forwarded to the case records for calculation of the revocation time and the posting of CDC Forms 112 and 144. A parolee undergoing criminal prosecution may waive a revocation hearing but retain the option to request a hearing at a later date. Waiver Of Revocation Hearing (Optional) When a parolee has signed an optional waiver, BPT Form 1101, the case shall be submitted to the BPT by case records, accompanied by the BPT Forms 1104, 1116, and 1132 for determination whether there is good cause to revoke parole. The determination shall be made without a hearing or personal appearance by the parolee. Upon receipt of a signed BPT Form 1104 revoking parole, case records shall make the appropriate calculations and post the CDC Forms 112 and 144 accordingly. The parolee may request a revocation hearing no later than two months prior to the expiration of the revocation period or after adjudication of pending charges. Upon receipt of a hearing request, the BPT shall schedule a revocation hearing. The hearing panel may take an action based on their finding on the BPT Form 1103, but shall not order the parolee returned to custody for a greater period than previously ordered. Upon receipt of the BPT Form 1103, case records shall calculate the revocation time and post the CDC Forms 112 and 144. See DOM 75010.14.2 for distribution of reports and forms. 75010.7

81010.10.4 Pre-Parole Transfer Request Lines Of Responsibility Correctional Counselor (a) Parole Service Associate (1) The PSA shall review the proposed residence plans, including request for transfer to a county other than the CLLR or an out-of-State transfer, prior to an offender’s release from prison. The PSA shall: (A) Update the Initiator Input section of the Release Plan screen in SOMS. When the offender is within 210 days (seven months) of release, complete the appropriate sections of the RPS, including proposed Residence Plans. (B) Check the “Requests Out -of- County Parole/Release” box located in Section II of the RPS in the event the proposed residence is outside of the offender’s CLLR. (C) Check the “Requests Out -Of- State Parole/Release” box located in Section II of the RPS in the event the proposed residence is outside of California. (2) If the inmate meets the Interstate Commission for Adult Offender Supervision (ICAOS) rules transfer criteria, the PSA staff shall: (A) Send an electronic mail request to [email protected] and retain this correspondence for inclusion in the offender’s interstate transfer packet. If the inmate owes restitution, the out-of-State transfer shall not be initiated, unless this requirement was waived by the sentencing court pursuant to PC 11177.2(c). (B) Document the reason on the RPS and/or Release Plan screen in SOMS, if the inmate does not meet the criteria for transfer. (C) Complete the Interstate Compact transfer packet and include the following forms: 1. “Offender’s Application for Interstate Compact Transfer” ICAOS signed by the offender and the staff who witnesses the offender’s signature. 2. “Transfer Request” ICAOS form. 3. Signed CDCR Form 1515, Notice and Conditions of Parole, in addition to any addendums, (if required). 4. Abstract of Judgement and Minute Order for the commitment offense. 5. Probation Officer’s Report and Police Report (if available), for the commitment offense. 6. Photograph of the offender. 7. Confirmation from the CDCR Office of Victim and Survivor Rights that all restitution is satisfied (unless waived by the sentencing court pursuant to PC 11177.2(c)). 8. Rules Violation Reports and 128- A Counseling Chrono’s (if applicable). 9. An acceptance letter is also required if the inmate is a veteran participating in a specialized program, 10. For sex offenders, the following documents shall also be included in the transfer packet (if available): a. A copy of the offender’s notice to register. b. Any sex offender specific risk assessments. c. Law enforcement report(s) that provides specific details of sex offense. d. Victim information, including the name, sex, age, and relationship to the offenders; and the victim’s statement or statement from the victim’s representative (if available). (D) Forward the completed packet to the Interstate Compact Unit no earlier than 120 days from release and provide a copy of the packet to Institution Case Records to scan into ERMS. (E) Initiate the Out-of-State (OOS) Transfer in the SOMS Offender Investigations section. (F) Notify the inmate of approval or denial of the transfer request, obtain any required signatures (if applicable), and reaffirm the reporting instructions outlined on the RPS or CDCR Form 1649. (G) Forward the transfer approval or denial and any additional documents received from Interstate Compact to the Institution Case Records for scanning into ERMS. (H) Upon approval of the transfer request, notify the parole agent and reaffirm to the inmate that they must first report to their assigned California parole unit to finalize the transfer. (b) Institutional Case Records. Scan any documents related to the Interstate Transfer into ERMS as requested by CTP. (c) Interstate Compact Unit (1) Process Out of State transfer request pursuant to ICAOS rules. (2) Forward any additional documents requiring the inmate’s signature to CTP institution staff. (3) Upon receipt of the approval or denial from the receiving state, notify CTP institution staff and the parole agent of the outcome. (4) Provide the parole agent the reporting instructions from the receiving state. (d) DAPO Parole Unit Lines of Responsibility In an effort to ensure public safety, the offender shall first report to their assigned Parole Unit and parole agent, or Officer-of-the-Day after the OOS transfer has been approved. The parole agent shall: (1) Conduct the initial interview (2) Review the Special Conditions of Parole and make any modifications (if needed). If modifications are required send the modified conditions to the Interstate Compact Unit. (3) Complete and have the parolee sign section 1 of the CDCR Form 1605 Notification of Earned Discharge Criteria, if applicable. (4) Complete the ICAOS “Notice of Departure” form and forward it to Interstate Compact. (5) Provide the parolee with the receiving states’ reporting instructions. (6) Complete any Victim Notifications that are required per current policy. 81010.10.5

81020.11 Abbreviated Interview Policy Abbreviated interviews may be used by parole staff when a parolee reports to a parole unit other than the parole unit they are assigned to following release from confinement. For the purpose of this section, a release from confinement shall include: • An initial release from a state prison facility. • A revocation release from a state prison facility or county jail. • A release from local custody, federal custody, DSH or local mental facility, or another state’s jurisdiction. In almost all instances, inmates receive clear reporting instructions prior to release to parole supervision. Occasionally, inmates are released to holds maintained by other agencies and are not provided with clear reporting instructions or are released with insufficient funds to hire transportation to their assigned parole unit. In these instances, offenders may report to the nearest parole unit for assistance. Documenting the Abbreviated Interview The CDCR Form 1650-B, Sections I and II, shall be used by parole staff to record the results of the abbreviated interview. The form shall be dated and signed by the parolee and the officer of the day conducting the abbreviated interview. The form does not have to be completed in its entirety, but enough information shall be provided by the parolee or obtained by the officer of the day to accomplish the objectives outlined in section 81020.10.1. The original form and any supporting documentation shall be forwarded to the agent of record and kept in the parolee’s field file pursuant to current policy. Abbreviated Interview If a parolee reports to a parole unit or complex and it is determined that the parolee is assigned to a different parole unit, parole unit staff shall ensure an Abbreviated Interview is conducted. 81020.11.1

81020.12.5 CDCR Form 1661 Collection and Review Procedures The parole agent shall monitor the progress the parolee is making on addressing their criminogenic needs. Each time there is face-to-face contact with the parolee, the parole agent shall: • Ask the parolee to review their CDCR Form 1661. • Ask the parolee about any challenges they are having completing these goals. • Provide counsel or an alternative approach if the parolee is having challenges addressing the goals. Upon the parolee completing the goals/tasks associated with the CDCR Form 1661, case conference review, or sooner the parole agent shall: • Review the CDCR Form 1661. • Follow up with the resource providers or individuals who worked with the parolee on their criminogenic needs listed on the CDCR Form 1661. • Ask the provider what follow-up is needed (if applicable). • Provide the parolee with rewards and incentives for completing the goals/tasks. If the parolee did not complete the goals/tasks: • Review the goals/tasks with the parolee to determine the reason they were not completed. • Modify, renew, suspend to a later date or omit the goals/tasks based on the following: • Case factors. • Conversation with the parolee. • Professional observation. • Reasonableness of the goals/task completion. • Speak with the outside resource with whom they are working with to determine if a modification of resource is required. • Evaluate if the parolee requires a shorter duration of time between issuing the CDCR Form 1661 and parole agent follow-up. • Re-issue the CDCR Form 1661 for a set time. 81020.12.6

81024.2 Supervisory Procedures Related to Global Positioning System Parole Agent II The Parole Agent II shall provide support to the unit supervisor with administrative duties and GPS-related functions within the parole unit as outlined in current policy and procedures. The Parole Agent II assigned to a parole unit supervising GPS sex offender specialized caseloads may be assigned sex offender cases for supervision. Administrative duties may include, but are not limited to, the following: • Assisting the unit supervisor in maintaining accurate GPS equipment inventory for their parole unit. • Utilizing audit reports from the GPS database. • Assisting parole agents with pre-parole zone application and profile enrollment into the GPS database. • Analyzing and reviewing GPS tracks. • Reviewing the GPS vendor daily report, and auditing for outstanding alerts. Unit Supervisor • Utilize the Unit Workload Summary Report to determine workload. • Balance and maintain an equitable combination of cases as outlined in the sex offender caseload matrix. • Ensure all GPS specialized caseloads include only parolees with supervision categories within SOMP. • Effectively utilize all available supervisor reports and case management tools in the GPS database to perform audits and ensure compliance with GPS track review requirements and duties of parole agents assigned to GPS specialized caseloads • Review the daily summary report and GPS database to ensure alerts are addressed by the parole agent. • Ensure SCOP relating to GPS supervision reflect an appropriate nexus. • Maintain accurate inventory of GPS equipment assigned to the respective parole unit. • Ensure the GPS call trees remain current and up-to-date, with all pertinent information, by providing any changes to the EMU GPS Coordinator. • Ensure a GPS-trained parole agent is available to complete daily GPS duties, to include GPS track reviews, investigation, and alerts, in the event the parole agent is unavailable (i.e., sick, vacation). • During case reviews, ensure GPS events, violations, and alerts are being resolved and noted into the GPS database, and significant GPS events are documented on the electronic Record of Supervision (e.g., those that are deemed to require further investigation or action, immediate alerts/notifications). District Administrator Each District Administrator shall ensure that GPS caseloads within the parole district/complex/unit are created and managed in accordance with the mandates outlined in this policy. The District Administrator shall liaison with the EMU Program Manager to ensure their respective district is maintaining compliance with this policy. Each District Administrator shall utilize all available vendor supervisor reports and case management tools to perform audits and compliance checks within their respective district. Administrative Officer-of-the-Day GPS call trees will include the Administrative Officer-of-the-Day (AOD) contact information. In situations where the VMC is unable to contact all parole agents assigned to a specific call tree, the VMC will contact the AOD. The AOD schedule shall be utilized for after-hour alerts (1700 hours to 0800 hours during the normal business week), and all hours during weekends and State holidays. Each RPA or designee shall be responsible for providing a current AOD schedule to the EMU program manager or designee. 81024.3

81060.10.1 Compact Offender Revocation and Hearing Procedures (a) Parole Agent (1) If conduct rises to the level of behavior requiring retaking, the parole agent shall: (A) Conduct a verbal case conference with the US and document the result of the case conference on the automated Record of Supervision. (B) Upon US approval, arrest and book the Compact Offender into the county jail where the hearing should be held. The Compact Offender shall be booked under the PC 3056 and 11177.1, Interstate Parole Hold. The parole agent shall contact the Warrant Unit to have an “INTERSTATE PAROLE HOLD” sent by teletype to the appropriate facility. (C) Complete the Probable Cause Determination (PCD) by the deadlines identified in PVDTS. (D) Complete the automated PVDMI, and automated Parole Violation Report, by the deadlines identified in PVDTS. (E) Upon completion of the automated Parole Violation Report, complete the “Offender Violation Report” ICAOS form and submit supporting documents for review to the US. (2) The “Offender Violation Report” ICAOS form shall contain the following information: (A) The offender’s name, state -issued identifying numbers, and current location. (B) The date and description of the behavior requiring retaking. (C) The date, description, and documentation regarding the use of incentives and corrective actions, including graduated responses or other supervision techniques to address the behavior(s) requiring retaking in the receiving state. (D) The offender’s response to such actions. (E) The date, description, and documentation regarding the status and disposition, if any, of the offense(s) or behavior(s) requiring retaking up to and including any previous non-compliance, to include a description of the use of corrective actions, graduated responses, or other supervision techniques. (F) The name and title of the parole agent making the report. (G) If the offender has absconded parole supervision, the offender’s last known address and telephone number, name and address of the offender’s employer, and the date of the offender’s last personal contact with the supervising parole agent including details regarding how the supervising parole agent determined the offender to be an absconder. (H) Supporting documentation regarding the violation. (3) Attend court hearing(s), if subpoenaed. (b) Unit Supervisor (1) Upon a case conference review that the Compact Offender’s conduct rises to the level of behavior requiring retaking, the US shall: (A) Review the violation packet, complete the supervisor’s portions, and after the notice agent serves the offender idle the case. (B) Review the “Offender Violation Report” ICAOS form within one business day and submit the report to ICU via electronic mail. (C) Upon notification from ICU that a Probable Cause Hearing (PCH) has been requested, remove the case out of idle and refer for revocation in PVDTS. (D) Ensure that court hearings are attended by DAPO staff, if subpoenaed. (E) Ensure the PC 3056 and11177.1 hold is lifted within 24 hours and that the parole agent continues supervision of the Compact Offender, if the superior court does not find “good cause.” (F) Ensure minute orders are obtained and scanned into PVDTS and sent to the ICU via electronic mail within 24 hours, if the superior court does find “good cause.” (G) Ensure the PC 3056 and 11177.1 hold remains in place pending a detainer from the sending state for the parolee to be retaken by the sending state. (c) Interstate Compact Unit Administrator or Designee (1) Upon receipt of an “Offender Violation Report” ICAOS form, the ICU shall: (A) Review the “Offender Violation Report” ICAOS form. (B) Submit the completed “Offender Violation Report” ICAOS form to the sending state via ICOTS within ten business days of receipt from parole units, and no later than 30 days from date of violation discovery. (C) Upon receipt of instructions from the sending state, ensure the parole unit complies with those instructions. (D) If the sending state requests a PCH, within two business days, notify the Unit Supervisor of the assigned parole unit and the Court Compliance Unit by electronic mail. 81060.10.2

84010.2.4 Parole Agent Procedures for Holds Placed by Non-DAPO Peace Officers Any peace officer may arrest a parolee and book the parolee into county jail under PC Section 3000.08(c). Upon discovery of a PC 3000.08(c) hold being placed on a parolee, the parole agent shall: • Obtain the information of the arresting agency, the charge(s), the booking number, and any other relevant information. • No later than the close of business on the first business day following the discovery of the PC 3000.08(c) hold, conduct a case conference with the unit supervisor to determine if a parole and/or law violation has occurred. • If there is probable cause that a technical parole and/or law violation has occurred and the unit supervisor determines that the parolee would pose an imminent threat to the community if he or she was released, place a PC 3056 hold on the parolee and initiate the case in PVDTS. • No later than the close of business on the first business day following the discovery of the PC 3000.08(c) hold, if the parolee had an active DAPO- initiated warrant that was not previously entered into SOMS, place a PC 3056 hold on the parolee and initiate the case in PVDTS. • If there was no DAPO-initiated warrant and the unit supervisor elects not to pursue a petition for parole revocation, the parole agent shall not place a PC 3056 hold on the parolee. Instead, the parole agent shall do the following no later than the close of business on the first business day following the discovery of the violation: • Initiate the case in PVDTS as a “No Hold/COP Remedial.” • Complete the case according to the deadlines in PVDTS as a remedial sanction. • Monitor the custody status of the parolee in accordance with DOM Section 81020.7.5.1.

84030.1 Policy Parolees who have absconded from parole supervision pose a risk to the community; therefore, it is incumbent upon the parole agent to maintain contact with parolees in accordance with DOM, Chapter 8, Article 2. If the parole agent finds probable cause that a parolee is unavailable for supervision and cannot be located, and all reasonable efforts to locate him or her have been exhausted, the parole agent shall submit the request to the unit supervisor no later than one working day. If exigent circumstances are present, the parole agent shall request that a warrant be issued by the court. Exigent circumstances include, but are not limited to: serious and/or repetitive violations of the conditions of parole; committing a new offense; a risk to public safety that is posed by the offender’s continued presence in the community; or a parolee who engages in and/or has exhibited behavior where there is reason to believe that he or she is a danger to himself or herself or that he or she poses a significant danger to persons within the community. Warrants shall be requested from the superior court in the county in which the parolee is being supervised. Interstate Compact cases that are being supervised in California on behalf of other states and jurisdictions are excluded from this policy and warrant requests for these cases shall be processed in accordance with DOM, Chapter 8, Article 6. Pursuant to Penal Code (PC) Section 3060.7 and CCR Section 3504.1, a warrant shall be requested within 24 hours of a parolee’s failure to report to DAPO upon the parolee’s release from custody if the parolee has a California Static Risk Assessment score of five or if the parolee is required to register pursuant to PC Section 290. 84030.1.1

85020.3 Workload Parole Agent Beginning the first working day of the month and no later than the third working day of the same month, the parole agent shall submit a reconciled caseload roster from the previous month to the unit supervisor. The parole agent shall reconcile the caseload roster with the CDCR Form 1650-D, Record of Supervision, with entries noting the date the supervision specifications were made. Unit Supervisor 1st - 5th working day of the month: The unit supervisor shall verify caseload roster reconciliation of the previous month beginning the first working day and no later than the fifth working day of the current month. Initial caseload roster reconciliation for the new month shall begin on the first working day of the month to ensure parolees are appropriately classified. Caseload roster reconciliation is an on-going process and shall not be restricted to the 1st – 5th working days of the month. No later than the 5th working day of the month: The unit supervisor or assistant unit supervisor shall review all active and non- active cases on the roster, and reconcile the caseload roster by correcting the supervision status or making supervision category changes. The unit supervisor or assistant unit supervisor shall also review workload assigned to each parole agent on the unit workload summary report. Weekly: On a weekly basis, the unit supervisor or assistant unit supervisor shall be responsible for reviewing and maintaining a balanced and equitable workload between assigned staff, and shall use the unit workload summary report to review the assigned workload. Upon review, the unit supervisor shall attempt to balance the unit workload and maintain an equitable mix of categories on each caseload. The range in workload ratio (total number of cases assigned to each case carrying agent) should not exceed a five case disparity between parole agents. When the parole unit has excessive workload, excess cases shall be assigned equitably to all parole agents in the parole unit. The unit supervisor or assistant unit supervisor shall endeavor to distribute pre-parole and transfer investigation request cases equitably, taking into account geography and current workload. Exceptions may be considered for caseloads assigned to parole agents meeting the following criteria or under the following circumstances: • Rural caseloads that require excessive vehicle travel to complete supervision specifications. • Urban caseloads in an area with heavy traffic congestion. • Caseloads in areas where inclement weather conditions result in modified driving conditions, such as chain requirements. • Parole agents currently participating in the apprenticeship program. • Parole agents participating in a training program that assists newly appointed parole agents in transitioning from the parole agent academy to actual duties of a parole agent. • Other circumstances deemed reasonable by the unit supervisor or assistant unit supervisor. 85020.3.1

86010.4 Personal Firearms (a) All parole agents carrying a Personal Firearm on-duty must submit a CDCR Form 2282, Personal Firearm Authorization prior to their initial use during quarterly range qualification for authorization to carry the firearm on- duty. Thereafter, CDCR Form 2282 shall only be submitted each time a parole agent replaces their Personal Firearm with a different Personal Firearm. If the parole agent elects to carry a different Personal Firearm the parole agent shall qualify with the new Personal Firearm prior to on-duty use. (b) The replaced Personal Firearm shall not be carried unless the parole agent elects to qualify at the next scheduled qualification. The parole agent shall submit a CDCR Form 2282 to the Rangemaster documenting the make, model, serial number, and caliber of their Personal Firearm. The Rangemaster shall inspect the Personal Firearm, noting the condition and cleanliness on the CDCR Form 1242, Firearm Requalification Verification. (c) During the Personal Firearm qualification process, the parole agent shall demonstrate shooting proficiency by: (1) Disassembling and assembling of the firearm (if qualifying with a new firearm). (2) Deploying and manipulating the firearm in a safe manner. (3) Clearing all malfunctions incurred while shooting. (4) Obtaining a qualifying score with the approved course of fire. (c) Upon signing and approving the CDCR Form 2282, a copy of the CDCR Form 2282 shall be issued to the parole agent and his or her supervisor. The original shall be routed to the Regional Training Coordinator (RTC) for entry of the firearm’s information into t he Centralized Armory Tracking System (CATS). (d) If the parole agent fails to perform any of the steps outlined above, the request to carry a Personal Firearm shall be denied. If at any time, the Rangemaster determines the parole agent is unable to adequately manipulate their Personal Firearm or that the Personal Firearm is not functioning reliably for duty use, the request for authorization to carry the firearm shall be denied or revoked. The denial or revocation shall be documented on a completed CDCR Form 2282 and routed as noted above. (e) If the authorization is revoked, the parole agent shall no longer be authorized to carry their Personal Firearm on-duty or off-duty until a qualifying score is achieved or until the parole agent secures written confirmation of repair by a qualified armorer or gunsmith and submits the repair verification to the Rangemaster for approval. It is the parole agent’s responsibility to correct the deficiency prior to submitting a new authorization request. (f) A parole agent may carry their Personal Firearm while off-duty if in compliance with the quarterly qualification requirements. The parole agent may not qualify with a personally owned non-duty firearm during work hours and shall sign a CDCR Form 2281-A, Range Liability Waiver for Off- Duty/Retiree. The CDCR Form 2281-A shall be forwarded to the RTC and retained in the employee’s training file. If the parole agent is using a non -duty firearm it shall meet the following requirements for off-duty qualification and shall be: (1) A .22 to.45 caliber (includes 9mm and 10mm); and (2) A double action semi-automatic pistol; or (3) A single action semi-automatic pistol with an external safety; or (4) A double action revolver. (g) The following firearms are not permitted: (1) Single action revolver. (2) Derringer type pistol. (3) Shotgun. (4) Rifle. (5) Black powder guns. (h) Prior to use, all firearms and ammunition shall be inspected by the Rangemaster. Any firearm deemed unacceptable or unsafe shall be removed from the range and not used.

62070.6.6 Parole From a TCL Inmates may be released on parole from a TCL under the following conditions: Indeterminate sentence law cases (ISL) • An advancement of up to 60 days on a parole date may be approved by a Parole Agent for inmates sentenced under ISL. This advancement may occur while an inmate is on a prerelease planning leave and is contingent on parole staff ’ s approval of the inmate ’ s confirmed employment/residential plans and following criteria: • No advancement shall be approved to release inmates prior to their minimum eligible parole date. • The releasing authority has not specifically directed that the parole date is not to be advanced. • There are no administrative reasons prohibiting the parole advancement; i.e., pending serious disciplinaries, rescission proceedings, etc. • Any and all specified parole conditions have been fully met. • The PA has authorized, in writing (CDC Form 1504, Parole Release Authorization), the parole advancement in accordance with BPT rules. The CDC Form 1504 shall be forwarded to the institution. Determinate Sentence Law Cases (DSL) • Advancement of a parole date cannot be granted for an inmate sentenced under DSL. However, an inmate under DSL shall be released to parole while on a TCL when the leave extends to the inmate ’ s established release date. This may occur in rare instances where a leave is approved within the three day period prior to the inmate ’ s established parole date. 62070.6.6.1

81060.6.1 Compact Offenders Case Supervision Procedures (a) Parole Agent (When a Compact Offender or Concurrent Case Reports) (1) Completes CDCR Form 1650-B, Initial and Comprehensive Interview. (2) Creates case-specific Notice of Conditions and Special Conditions of Parole in SOMS, and serves the Compact Offender when the offender reports in the same manner as a California parolee. (3) Completes “Notice of Arrival” ICAOS form, specifying the effective date as the date the offender reports to the parole unit, or the date on which case is accepted, if the offender is already in California. (4) Electronically sends “Notice of Arrival” ICAOS form directly to the ICU. (b) Unit Supervisor (1) Enters the “Notice of Arrival” supervision event in SOMS. (c) Interstate Compact Unit Staff (1) Enters case openings, closings, and transfers into SOMS and ICOTS. (2) Enters the “Notice of Arrival” ICAOS form into ICOTS specifying the effective date as the date the offender reports to the parole unit or the date on which the case is accepted if offender is already in California. (d) Parole Agent (1) Supervises case in accordance with Department Operations Manual, Chapter 8, Article 2, Case Supervision. The “Progress Report” ICAOS form will be requested by the sending state through the ICU. Upon receipt of such a request, the ICU will forward the request to the assigned parole agent, Parole Agent II, Assistant Unit Supervisor (AUS) and Parole Agent III, Unit Supervisor. To ensure timelines are met, the ICU will also include a date of when the “Progress Report” ICAOS form is due. If a sending sta te has requested information that is not available in the “Offender Violation” ICAOS form or “Progress Report” ICAOS form, the parole agent shall note that in the report. The parole agent shall also include in the report the anticipated date the information will be available, and will forward the information to the ICU upon receipt. (2) The “Progress Report” ICAOS form shall be completed at any time upon request of the sending state and submitted to the ICU within 20 calendar days of the request. The parole agent shall complete a “Case Closure Notice” ICAOS form, and submit the form to the sending state via the ICU whenever any of the following occurs: (A) The date of discharge indicated for the Compact Offender at the time of application for supervision unless informed of an earlier or later date by the sending state. (B) The absconding of the Compact Offender from supervision in the receiving state. (C) The Compact Offender has been sentenced to incarceration for 180 calendar days or longer. In this case, the parole agent shall submit sentencing documents and information about the Compact Offender’s location to the ICU. (D) Discovery of the death of the offender. (E) The Compact Offender returns to the sending state. (3) The parole agent shall continue supervision of the Compact Offender until ICU closes the case in SOMS. After closure, the parole unit shall maintain the field file according to current DAPO policy. 81060.6.2

85010.3 Definitions Parole Field File A file maintained by a parole unit office containing pertinent information regarding a parolee’s criminal history, current commitment offense, and adjustment to parole. Parole Administrator The Department’s administrator of a DAPO headquarters unit, district, program or geographic location. Parole Agent A departmental peace officer employee who is assigned to supervise those persons released from incarceration to serve a period of parole. Parole Agent II (Supervisor) A first line supervisor of case-carrying Parole Agent Is. Parolee An offender released from confinement in State prison to supervision in the community. Regional Parole Administrator The Department’s administrator of a DAPO region. Unit Supervisor A Parole Agent III and a supervisor of case-carrying parole agents and ancillary staff in a DAPO parole unit. 85010.4