Department Operations Manual

52070.14.3 Classification Resource The gang investigators shall be a resource in the classification process in matters related to gangs. 52070.14.4

53130.5.1 Work Group Criteria and Definitions Assignments and reassignments of inmates to work/training incentive groups shall be effected by classification committee action. Full-time assignments shall normally require eight hours of participation per day, five days per week exclusive of meals. Half-time assignments, four hours of participation per day, five days per week exclusive of meals. Full-Time Assignments (Group A-1) • The work day shall not be less than 6.5 hours and the work week no less than 32 hours. Those programs requiring an inmate to participate during other than the normal schedule of eight hours per day, five days per week (e.g., ten hours per day, four days per week) or programs that are scheduled for seven days per week, requiring inmate attendance in shifts (e.g., three days of ten hours and one day of five hours) shall be designated as “special assignments” and require departmental approval prior to implementaiton. A CDC Form 128-B or E chrono shall be placed in the inmate’s C -File stating the hours of participation required for full- time sentence reduction credits. “Special Assignment” shall be entered on the inmate’s timekeeping log by the staff supervis or. • The following assignments and combination assignments shall be considered as credit qualifying full-time programs: • Full-time education and training program. Elementary school, high school, and vocational training programs require the same minimum hourly participation as the full-time work assignment. • Any combination of half-time work, school or training program resulting in full-time assignment requires the same minimum participation as a regular full-time work assignment. Each combination half-time assignment requires the same minimum participation as a half-time work assignment. • A full-time college program may be combined with a half-time work or vocational training program equating to a full-time assignment. The college program shall consist of 12 units in credit courses leading to an associate degree in two years or a bachelor’ s degree in four years. • A full-time Bridging Education Program (BEP) requiring the same minimum participation as a regular full-time assignment. Participation will be evaluated on course curriculum, instructor evaluation, and completed assignments. • An inmate diagnosed by a physician and/or psychiatrist as totally disabled and therefore incapable of performing a work/training assignment, shall remain in work group A-1 throughout the duration of their total disability. • An inmate diagnosed by a physician and/or psychiatrist as partially disabled shall be assigned to a work/training assignment within the physical and/or mental capability of the inmate as determined by the physician and/or psychiatrist, unless changed by disciplinary action or classification committee action. Involuntarily Unassigned (Group A-2) • An inmate willing but unable to perform in a full-time assignment. • An inmate placed on a waiting list pending availability of a full- time assignment. • An inmate unassigned by classification committee action awaiting an adverse transfer to another institution. Half-Time Assignments (Group B) • The work day shall be no less than three hours and the work week no less than 15 hours. • Full-time enrollment in college consisting of 12 units in credit courses leading to an associate or bachelor’s degree shall be classified as a half-time assignment. • A work/training assignment of four hours per workday, excluding meals, five-days per-week. Voluntarily Unassigned (Group C) • An inmate who refuses to accept or perform in work/training assignment, or who is deemed a program failure as defined in CCR § 3000 and who is placed on non-credit earning status by a classification committee. • An inmate shall remain in this status until reclassified for placement in a credit qualifying work/training assignment (A-1 or B), or placed on an assignment waiting list (A-2). • An inmate must submit a written request for reclassification to be considered for assignment and removal from work group C no earlier than 30 days from the date of placement. • An inmate shall be scheduled for a hearing within 30 days of receipt of a written request. Indeterminate Lockup Status (Group D-1) • An inmate assigned to a segregated housing program. • ASU, SHU, or PSU. • Inmates placed in assignments by classification committee action while in this status shall be placed in the appropriate work/training group, consistent with their assignment. Determinate Lockup Status (Group D-2) • An inmate assigned to a determinate SHU term which included a forfeiture of credits shall not be placed in a credit earning assignment during the period of credit forfeiture, or 180 days, whichever is less, starting from the date of change in custodial classification. An inmate confined in a secure housing unit for a division A-1 offense, as designated in CCR § 3323(c), and which included great bodily injury on a non-prisoner shall not receive participation or work-time credits for up to 360 days. Upon completion of the period of credit forfeiture, the inmate shall bere-evaluated by a classification committee. • An inmate ’ s status in work group D-2 may be extended in up to six-month increments by a classification committee in unusual cases where no credit qualifying program can be assigned the inmate without causing a substantial risk of physical harm to staff or others. At the end of the designated period (six months or less), the determination shall be reviewed by an institution classification committee. • An inmate in ASU, SHU or PSU, on indeterminate or determinate lockup status, who is deemed a program failure as defined in CCR § 3000, may be assigned work group D-2 by a classification committee. • An inmate assigned to work group C at the time of placement in ASU, SHU, or PSU, or who refuses to accept or perform work/training assignments, shall be assigned work group D-2. • An inmate assigned to work group D-2 must submit a written request for reclassification to be considered for removal from that work group. If work group D-2 has been assigned based solely upon the inmate already being assigned to workgroup C at the time of placement in ASU, SHU, or PSU, the request may be submitted no earlier than 30 days from the original work group C assignment date. If work group D-2 has been assigned following placement into ASU, SHU, or PSU, for refusing to accept or perform a work/training assignment, or for being deemed a program failure as defined in CCR § 3000, the request for removal must be submitted no earlier than 30 days from the date work group D-2 was assigned. Subsequent to the mandatory 30 days placement on Operations Manual DEPARTMENT OF CORRECTIONS AND REHABILITATION Chapter 5 Page 445 work group D -2, if the inmate submits a written request for removal, and work group D-2 has not been assigned pursuant to CCR § 3044(b)(7)(A) or 3044(b)(7)(B), a classification hearing shall be scheduled within 30 days of receipt of the written request to consider removal from work group D-2. Unclassified (Group U) • An inmate undergoing reception center processing. • An inmate shall remain in this status from the date of reception until classified at their assigned institution unless he/she is assigned to a full-time BEP. 53130.5.2

61010.11.6 Special Case Factors This provides the opportunity to alert classification staff of special concerns, which should be considered in placement or program assignment. Holds, Detainers, and Warrants (Boxes 74-75) Review all relevant documents and the “ Detainers ” section of the C-file for holds. This item requires careful evaluation regarding the seriousness of the hold and the likelihood that the jurisdiction will exercise the hold at the end of the sentence. The importance of the hold for classification is the extent to which the prospect of an additional term to serve may motivate the inmate to attempt escape. • Holds, Detainers, and Warrants for felony charges or USINS are coded “P” for potential or “A” for actual. • Code only those holds which are likely to result in an additional prison sentence or deportation. Exclude simple holds for probation or parole violation where the commitment offense is the basis for the violation. Restricted Custody Suffix (Box 76) Enter an “ R ” if a restricted custody suffix needs to be applied by the receiving institution pursuant to DOM § 62010. Current Institution and Facility (Boxes 77-83) Beginning with the first box, enter the letters that abbreviate the name of the RC. RC refers to the facility where the case is presented to a CSR or Correctional Counselor (CC) III for initial placement. Inmates may go through an RC, but actually be processed at an institution. Also, out-of-state inmates may be delivered directly to an institution. In such cases, enter the abbreviation for the institution where the processing takes place. Refer to DOM § 61020.19.8 for abbreviations. Eligible for Restitution Center (Box 84) The Restitution Center program allows inmates who meet program criteria to work in the community and repay their victims for monetary losses. Inmates are eligible for placement in the Restitution Center program pursuant to PC § 6228. Inmates are eligible for placement consideration if they meet the following criteria: • Have agreed or been ordered by the court to make financial restitution to a crime victim. • Have not served a prison term within the five years prior to the present conviction. • Do not have a criminal history of a conviction for the sale of controlled substance. • Do not have a criminal history of a conviction for a crime involving violence or sex. • Received a sentence of 36 months or less. • Present no unacceptable risk to the community. • Are employable. Inmates from any county are eligible for placement if they meet the criteria. A court ordered restitution to the victim, whether payable to the court, directly to the victim, or in any other manner, qualifies an inmate to participate. A restitution fine constitutes financial restitution to a crime victim; therefore, a restitution fine meets the criteria for Restitution Center placement. There are no medical staff assigned to the Restitution Center. However, an inmate who is otherwise eligible for placement in a restitution center who requires regular monitoring/intervention by medical personnel may be considered if he or she is medically cleared on a case-by-case basis. In Box 84, enter “Y” for “yes” if the inmate is eligible or enter “N” for “no” if the inmate is ineligible. This is a one-time entry for the duration of the inmate’s CDC number unless the inmate’s eligibility changes from “Y” to “N.” Level IV Design (Item F.5.) 180 Status . If a male inmate has a Level IV Placement Score, the counselor shall make a determination regarding the exclusion of the inmate from a Level IV 270-design institution. If the inmate meets the guidelines for exclusion from a Level IV 270-design prison, the counselor shall place the capital letter “Y” on the line provided. If the male inmate has a Level IV Placement Score, but does not meet the guidelines for exclusion from a Level IV 270-design institution, the counselor shall enter an "N" on the line provided. Reason Code . If a "Y" has been entered on the "180 Status" line provided, the counselor shall then enter the "Reason" code on the line provided that describes the reason for exclusion from a Level IV 270-design institution based on the established guidelines noted below. Reason Codes are consistent with the Group A and Group B reasons outlined below. For example, an inmate who is excluded from placement in a Level IV 270-design institution because he is a street gang member, has two or more prior offenses listed in PC § 667.5(c), and has been in the CDCR for less than three (3) years at the time of rev iew, “B3” would be entered as the Reason Code. GROUP A Any single factor is exclusionary and prevents placement in a Level IV 270-design prison: 1) SHU placement during the last three (3) years of incarceration. • SHU terms suspended upon initial review by ICC do not count. 2) Disciplinary CDC Form 115 for a Division A-1, A-2, or B offense in the last three years of incarceration. • Excluding Possession of Narcotics. 3) Validated Member or Associate of a Prison Gang. • If the inmate was housed in General Population (GP) during the last three (3) years of incarceration, he may be housed in a 180- design or a 270-design facility. 4) Disciplinary CDC Form 115 for Riot (Rout) or for Inciting a Riot in the last three (3) years of incarceration. GROUP B These factors must be applied together. There must be some evidence of street gang membership or association and one or more of the additional elements numbered 1 through 6 below. Exclusion for these factors will be for whichever comes first, three years or until the Placement Score is adjusted to Level III or below. 1) Disciplinary CDC Form 115 for Assaultive Behavior within the last three years of incarceration. • Exclude mutual combat. 2) Commitment offense where street gang activity was directly involved. 3) Two or more prior offenses listed in PC § 667.5(c). 4) Committed under PC § 667.5(e)(2) (Three Strikes Law). 5) Committed for Life Without Parole. 6) Determinate sentence of 50 years or more. US Armed Forces (Box 85) Enter a "Y" if the inmate answers "Yes" to the following question: "Have you ever been a member of the US Armed Forces and were you honorably discharged?" If the inmate answers "No" enter "N." After a response has been documented on the CDC Form 839, CDC Form 840, or CDC Form 841, it is not necessary to address the issue again. Caseworker Name (Boxes 86-94) The counselor shall print his or her last name and first initial in capital block letters, in the boxes, indicating that the CDC Form 839 is accurate and complete. 61010.11.7

61020.14 Updating for Regular Reclassification Review The first CDC Form 840 shall be completed 12 months after the date the inmate was received in the CDCR and annually thereafter. The annual review committee hearing may be conducted thirty days prior to the inmate’s Review Period Ending Date, during the month due, or thirty days after that date. No matter when the committee hearing is held, the inmate’s previously established review period dates shall remain the same. If the inmate’s annual review is conducted prior to the established Review Period Ending Date, it provides for the possibility that serious negative behavior or below-average performance could occur subsequent to the annual review committee hearing, but prior to the Review Period Ending Date. If that does occur, a reevaluation of the inmate’s score as documented on the CDC Form 840 shall be necessary, and may require a correction to that score sheet. When a CDC Form 840 is being prepared for a classification hearing for transfer consideration, the counselor shall determine the Favorable Behavior points to be awarded based on the number of six-month review periods to be considered. Unfavorable Behavior shall also be documented if not already recorded on a prior score sheet. These updates shall be done regardless of the inmate’s housing. For example, an inmate’s placement in a Security Housing Unit (SHU) shall not preclude adjustments to the inmate’s sc ore for Favorable or Unfavorable Behavior and shall not preclude the inmate’s annual review committee hearing. The inmate shall be given a copy of the CDC Form 840 after the review is completed. The current Placement Score shall be recorded on the CDC Form 128-G documenting the committee's action. Out of Level Placements If the inmate ’ s current Placement Score is within a different security level than that of the facility where he or she is housed, the counselor shall check the last CSR Action recorded on previous score sheets and/or CDC Form 128-G for any “ Administrative or Irregular Placement ” approval. If no approval is noted, the case shall be presented to the next CSR for evaluation. An out-of-level placement involving an override down for an inmate with a Level II Placement Score who is otherwise eligible for MSF or Secure Level I placement at that institution shall not require review and endorsement by a CSR. The institutional C&PR shall review and endorse the case. The C&PR is authorized to apply the administrative determinant or irregular placement code of WOR to ju stify an override of the inmate’ s Level II Placement Score to house that inmate in the MSF or Secure Level I at that institution when the C&PR finds the inmate to be otherwise eligible at that institution for MSF placement or Secure Level I placement. Where an approval is noted, and the inmate's adjusted Placement Score moves him or her to another security level designation, the case shall be presented to the CSR for transfer evaluation. A CSR approval for “ Administrative or Irregular Placement ” is valid only as long as the inmate ’ s Placement Score remains within the same security level as when the approval was given. An inmate shall not remain at a facility with a security level that does not match his or her placement score level unless approved by a CSR or other authorized endorsing authority. 61020.15

62010.6 Institution Classification Levels Each camp, institution, facility or area of an institution complex is designated at a classification level based on its security and housing capability. Reception centers are exempted from level designations except for assigned work crews. • Level I institutions and camps consist primarily of open dormitories with relatively low security perimeter. • Level II institutions consist primarily of open dormitories with a secure perimeter and armed coverage. • Level III institutions primarily have outside cell construction with a secure perimeter and armed external coverage. • Level IV institutions have inside or outside cell construction with a secure perimeter, and both internal and perimeter armed coverage. Institution Designations: Institution Level CCC Lassen Unit III Sierra Unit II Cascade Unit I Outside Modules I Camps I SCC Tuolumne Unit III Mariposa Unit II Calaveras Unit I Camps I CCI Unit IV-A IV Unit IV-B IV Unit III-Reception Center (for work crew only) III Unit II II Unit I I Camp (Cummings Valley) I CTF Central III North III South I DVI Level III Minimum (Satellite) I FSP Minimum I Minimum Unit I SAC Facility A IV Facility B IV Facility C IV CIM Main I Reception Center-Central (For Work Crew Only) III Reception Center-West (For Work Crew Only) II East III CMC East III West I/II/IV I/II III Camp (Cuesta) I CIW Levels III/IV NCWF Levels II/III SQ Main II Modulars II Minimum I Institution Level CMF Main II/III Northern Reception Center (For Work Crew Only) I Minimum (Satellite Dorm) I SOL Level III Complex III Facility I III Facility II III Level II Complex II Facility III II Facility IV II CRC Level II Camp (Norco) I ASP Facility 1 II Facility 2 II Facility 3 II Facility 4 II Facility 5 II Facility 6 II RJD Facility 1 III Facility 2 III Facility 3 III Facility 4 III Minimum Unit I MCSP Facility A III Facility B III Facility C III Minimum Unit I CVSP Facility A II Facility B II Facility C II Facility D II PBSP Facility A IV Facility B IV Facility C IV Facility D IV Minimum Unit I COR Facility III A III Facility III B III Facility IV A IV Facility IV B IV Minimum Unit I 62010.6.1

62010.8.1 Institution Classification Committee (ICC) Functions ICC ’ s shall: • Review inter-institutional transfer recommendations in problem cases where departmental or public welfare is at stake. • Review all cases referred by subcommittee. • Refer cases to the Chief, Classification Services, or the DRB for resolution/action including recommendations to grant an inmate additional reduction of sentence pursuant to PC 2935. • Review the altered status of each inmate placed in segregated housing at the time of initial placement and at regular intervals thereafter in accordance with the CCR 3335. • Approve or deny disciplinary credit losses and inmate requests for credit restoration of Division A-1, A-2, and B offenses in accordance with CCR 3327. This action shall serve as the first level of appeal review. 62010.8.2

62020.11 Transmittal Letter The Chief, Classification Services, shall review and evaluate all transmitted material, and shall prepare the Director’ s transmittal letter to the sentencing court. The Chief, Classification Services, shall notify the BPT of all cases where the Director recommends a recall of commitment. 62020.12

62070.8.4.1 Reclassification (Employment/Training Approval) Upon verification and approval of an inmate's job or training program, an in absentia CDC Form 128-G, Classification Chrono shall be prepared by the reentry specialist with a signature block for the facility manager, which shall be signed. The chrono shall include the following: • Description of program/job. • Rate of pay. • Hours that inmate will leave and return to facility. • Type/means of transportation. • Any specific instructions to be given to the inmate. 62070.8.4.2

72010.7.4 CDC Form 128-G, Classification Chronos The CDC Form 128-G (goldenrod in color) is used to record all classification committee decisions. The CSR shall use CDC Form 128-G to record the approval or disapproval of transfers. This CDC Form 128-G shall become the official transfer authorization document. The CDC Form 128-G shall be affixed to CDC Form 108-A. 72010.7.5

72010.7.5 Classification Records A "call sheet" serves as a notice of a committee meeting and is issued to all members of the classification committee by one member who is designated as committee secretary. This notice shall list the names of the inmates to be considered and the date and time of the meeting. A "result sheet" noting committee decisions shall be prepared by the committee secretary and distributed to the CCRM and other facility staff on a need-to-know basis. The committee recorder shall send notification of committee actions by memo or use of the "Result Sheet" to the Department heads responsible for carrying out the decisions of the committee. 72010.8

11040.15.1 Prison Industries Inmate Pay Pay schedules, work classifications, position requirements, and other features of the Prison Industry Inmate Pay Plan are provided in DOM 51120. 11040.16

31050.2 Purpose This section describes job classifications and federally funded programs for the recruitment and development of paraprofessional employees. 31050.3

31130.6.1 Delegated Classifications Deleted September 11, 2009 Section Reserved 31130.6.2

31140.5 Employee Expectations & Reporting Each employee, regardless of classification or rank, shall adhere to the Department’s Employee Performance Standards as defined in DOM, Section 3, Article 22, Subsection 33030.3. Each employee shall report misconduct or any unethical or illegal activity in a timely manner. Failure to report employee misconduct or any unethical or illegal activity in an investigation or allegation inquiry shall be grounds for corrective action, disciplinary action, or both. Employees shall not make false statements when questioned, interviewed, or in reports submitted. 31140.5.1

33010.24.2 Peace Officer Exclusion Employees in peace officer classifications shall be precluded from reduced worktime provisions. 33010.25

33020.6.2 Exemptions for Peace Officer Classifications Revised January 17, 2023 (a) Grooming standards specifically addressing hairstyle, length and facial hair in section 33020.6.1 shall not apply to: (1) Any peace officer in the Parole Agent series, unless assigned to a CDCR institution. (2) Any peace officer in the Special Agent series, unless assigned to a CDCR institution. (3) Any peace officer assigned to the Office of Correctional Safety. (b) Employees exempt from section 31020.9 shall keep hair, beards, and mustaches clean and neatly groomed. 33020.6.3

49040.3 Classification of Computers According to Type The information assets of the Department are distributed over many geographically separated entities. However, any usage of computer resources in CDC will fall within one of four different types. The primary factors associated with each type represent the complexity and scope of operational use of the computer or system involved. In the context of this policy, “ system ” means a computer program and the computer resources necessary to achieve the objective of the program. It is possible for similar computers to be classified differently depending upon the program being used. This is especially true in the inmate education area. DOM 47000 contains information on each of the critical systems utilized by the Department. Type 1 Most of the large, Departmentwide computer systems are comprised of a computer at a central site, and a telecommunication network (phone lines) with terminals, printer, modems, and controllers located at a local site. Examples of this type of configuration include the OBIS, the Inmate Trust System, and the Personnel and Leave Accounting System. Each of these systems would be affected by any disaster occurring within the data center or any disaster that would disrupt part or all of the communication lines. While the operational recovery of these systems is the data center ’ s responsibility, each of the user sites shall have contingency plans ready to enable actions that minimize disruptions to business activities. Type 2 The computer-based system is approved for departmental use and is to be implemented at all appropriate sites. This type of system can be found at many sites. These systems are not connected electronically. Each site uses the same programs to support the same work. Examples of Type 2 systems are the Critical Case Factor System and the microcomputer-based Inmate Appeals System: both of these are examples of stand-alone departmental ITS. Type 3 This type of computer system is normally found at only one site. Type 3 systems are created because the multipurpose work station is available and there is an identified need. Type 4 Type 4 systems are found only in the academic or vocational education areas. These systems are intended to be used strictly for the education of inmates. 49040.4

51120.5.1 Hiring Criteria Supervisors, via the classification committee (at institutions), shall fill vacant job/training assignments based on the following factors: • Skill. Demonstrating expertise of technical skills and knowledge. • Behavior. Relationship with Others. Demonstrates ability to deal with authority figures, job supervisors, and other inmates. • Attitude. Adaptability. Demonstrating willingness to learn, take directions, and orders. • Work Habits. Punctuality, dependability, care of equipment, and safety practices. • Formal Education/Training. Preparation for work and the ability to read, write, and speak effectively. Assignments shall be ethnically balanced based on the eligible inmate population within the institution/facility when the mission(s) and/or physical plant design of the institution/facility permits. Institutions/facilities shall establish an application/resume process for selection of skilled workers. 51120.5.2

52040.4 Tool Classification All tools, instruments, implements, utensils, appliances, or devices used in performing work shall be classified into various tool groups. 52040.4.1

52070.20.4.1 Classification And Parole Representative (C&Pr) Or Rpa I (Records Office Administration) Notification The original memorandum shall be sent to the C&PR/RPA I (records office administration) of the originating institution/parole region for inclusion into the inmate ’ s/parolee ’ s central file and a copy shall be sent for transmittal to the inmate/parolee. The C&PR/RPA I (records office administration) shall have the specified documents removed from the central file. 52070.20.4.2