Department Operations Manual

81020.2.3 Category B Cases Primarily reserved for parolees whose risk level is moderate with a CSRA score of 2. 81020.2.4

81020.2.4 Category C Cases Primarily reserved for parolees whose risk level is low with a CSRA score of 1. 81020.2.5

81020.7.3 Category A - Case Supervision Requirements - Each Calendar Month Parolees supervised in category A, shall have the following requirements completed each calendar month: • One unannounced home contact. • One additional face-to-face. • One resource collateral contact or one significant collateral contact. • Urinalysis test – random and unscheduled (if required). • CDCR Form 1661 (reviewed and issued at each case conference review). 81020.7.4

81020.7.4 Category B - Case Supervision Requirements - Each Calendar Month Parolees supervised in category B, shall have the following requirements completed each calendar month: • One unannounced home contact. • One significant collateral contact or one resource collateral contact. • Urinalysis test – random and unscheduled (if required). • CDCR Form 1661 (reviewed and issued at each case conference review). 81020.7.5

81020.10.5 Procedure for Conducting an Initial and Comprehensive Interview (Within 15 Days After Release) In order to conduct an initial and comprehensive interview, the parole agent shall complete the following process: • Review the DECS to determine if any disabilities exist, or if reasonable accommodations are required. • Review and be familiar with the parolee’s Correctional Offender Management Profiling for Alternative Sanctions (COMPAS) Case Plan. • Review section I and section II with the parolee for completeness and accuracy. • Interview the parolee by asking the questions listed in section III of the CDCR Form 1650-B. • Record the parolee's responses on CDCR Form 1650-B. Document exact responses. If a question is not applicable to the parolee, the agent of record shall write “N/A.” • Review and discuss the general conditions of parole, as noted on the CDCR 1515, Notice and Conditions of Parole and any added special conditions of parole, as represented on CDCR 1515-Addendum. • If registration has been completed by the time of the comprehensive interview, obtain a copy of any applicable registration for retention in the field file. SOMS shall be updated with the date of registration. • Explain urinalysis testing instructions. • Explain the parole grievance policy. • Explain the parole search policy. • Explain the case conference review and the parolee’s right to participate in a case conference review process. • Explain the discharge process and the standards that must be met to be considered for a discharge recommendation (if applicable). • Explain the CDCR Form 1661 process (refer to section 81020.12). • Sign and date the CDCR Form 1650-B. 81020.11

81021.3 Instant Test Kit Results Revised August 8, 2023 (a) Negative Results: (1) In the event of a negative result, the parole agent or PSA shall have the parolee discard the urine sample in the toilet and discard the instant test kit in a trash receptacle. No further laboratory confirmation is required. The parole agent or PSA shall document the urinalysis results in the automated ROS. (b) Presumptive Positive Results: In the event of an undisputed presumptive positive instant test, if DAPO does not intend to file a petition for revocation with the court and prior to disposal of the instant test kit, the parole agent or PSA shall review the CDCR Form 1527 with the parolee and have the parolee complete and sign the form. The parole agent or PSA shall document the primary methods of communication used to achieve effective communication (EC), as identified in DECS, SOMS, ERMS, and any relevant source documents listed in section 81021(a), and how the parole agent or PSA determined it was effective. The parole agent or PSA shall have the parolee discard the urinalysis sample in the toilet, and discard the test kit in a trash receptacle. No further laboratory confirmation is required. (1) The parole agent or PSA shall document the presumptive positive test in the automated ROS. (2) The PSA shall forward the completed CDCR Form 1527 to the agent of record (AOR). (3) The parole agent shall complete a referral for remedial sanction according to DOM section 84070.2

81023.3.9 Global Positioning System Track Review Procedures When reviewing and analyzing GPS track data, the parole agent shall: • Conduct a track review each working day for all GPS-monitored parolees assigned to their caseload by displaying the points from the last GPS point viewed, up to the start of the most current day, using Point Pattern Analysis and/or Point-by-Point playback methods. • Following a weekend, holiday, or scheduled day off, conduct the GPS track review by displaying points from the last GPS point viewed, up to the start of the most current day, in no more than 24-hour track analysis increments. • During the course of the track analysis, thoroughly investigate all points of interest and notifications/alerts, utilizing the most appropriate system options, including Point-by-Point track playback, Point Pattern Analysis, zoom levels, and mapping tools. In some cases, both methods of track review must be utilized in order to get a clear view of a parolee’s daily activities. Select the most appropriate method for accurate and thorough GPS track review based on knowledge of the individual case factors. • Upon completion of the track review, document on the electronic Record of Supervision the date/time the review was started and completed, and the date/time range of the GPS tracks that were reviewed. For weekend track reviews, one Record of Supervision entry may be used to document all findings for the weekend review session. • Document on the electronic Record of Supervision any findings that require further investigation, as well as parole violations that were discovered through the track review process or system alerts. • Sex offender cases approved for exclusion from GPS monitoring shall have the supervision requirements modified to exclude required GPS track review. In lieu of the GPS track review requirement, the parole agent shall conduct a significant collateral contact at a minimum of once every week. This requirement shall replace the sex offender caseload supervision collateral contact requirements until such time that the parolee returns to traditional or modified GPS monitoring. If exigent circumstances prevent the GPS track review from being completed on a particular working day, obtain approval from the unit supervisor to complete the track review the next working day. Vendor Monitoring Center The Vendor Monitoring Center (VMC) will assist GPS parole agents in the monitoring of GPS alerts. The VMC will follow pre-established protocols to triage GPS alert information. For less urgent alerts, the VMC will attempt to resolve alerts directly with the parolee prior to parole agent involvement. In the event the alert cannot be resolved with the parolee, the alert will be escalated to the parole agent. For more urgent GPS alerts, the VMC will provide immediate notification utilizing the parole agent in accordance with established GPS alert notification protocols. 81023.3.10

81030.3 Rights of Arrestee The parole agent shall inform the person being arrested of: • Intention to arrest. • Reason for arrest. 81030.4

81030.8 Unplanned Arrest Procedures Parole Agent (Immediately) Evaluates the following based on information available at the time of discovery: • Seriousness of violation. • Necessity to make an arrest at that time. • Ability to make an arrest successfully without exceeding the scope of training and capability to make the arrest. • Any alternatives to arrest. • Danger suspect presents to self or others. • Location and presence of other persons. • Ability to leave and return with appropriate assistance. Takes appropriate action. 81030.9

81033.7 Arrest Authorization Assistance Policy The parole agent, in emergency situations, may orally summon as many persons as necessary to aid in making an arrest. The authority to summon aid is provided by PC 839. 81033.8

81033.9 Motor Vehicle Emergency Inquiry Procedures The parole agent will make a telephone inquiry to the Warrant Unit, headquarters, and provide the following information: • Name and badge number. • Unit and last four digits of home telephone number. • Kind of vehicle for which plates are being run (i.e., van, truck, motorcycle, automobile, etc.). • Type of plates (standard plates, environmental plates, or other special plates). • Advises person taking call that agent will remain on the phone while plates are being run (failure to do this results in a much longer response time). • Radios request for vehicle information to local enforcement agency if permitted by agreement. 81034.1

81036.5 Pretext Interview Procedures Parole Agent Reviews case with unit supervisor to evaluate need for pretext interview. Identifies specific people involved and information to be secured. Determines false identity to be used. Establishes specific time frame. Documents the results of interview on CDCR Form 1650-D. 81036.6

81060.5 Compact Parolee Transfer Acceptance Policy No state shall permit an offender who is eligible for transfer under this Compact to relocate to another state except as provided by the rules of the ICAOS. California is not required to accept all transfer requests. Legal residents of California, or offenders with family residing in California who can locate employment may be accepted for Compact supervision. Offenders who are not residents or do not have family residing in California must have a compelling circumstance to be accepted for Compact supervision. An offender who is not eligible for transfer under the Compact is not subject to these rules and remains subject to the laws and regulations of the state responsible for the offender’s supervision. 81060.5.1

81060.5.3 Compact Offenders Transfer Procedures (a) Interstate Compact Unit Staff Within three days of receipt refers the transfer request from the sending state to the appropriate parole region for parole unit assignment. (b) Regional Reentry Unit Screening Staff Within two working days of receipt provides the ICU with a parole unit assignment, based on the offender’s proposed residence. (c) Parole Agent (1) Investigates transfer request to determine whether it meets acceptance criteria based on current ICAOS rules. (2) Investigates proposed residence and determines: (A) If the occupants of the proposed residence are willing to have the offender reside with them and there is a valid plan of supervision. (B) If the sponsor(s) has the means and a willingness to assist the offender while in California. (C) If any item or person already residing in the proposed residence would result in a violation of the law, jeopardize public safety, or a violation of conditions of parole necessary for supervision in the state of California, e.g., an occupant in the proposed residence storing a firearm. (D) If the sending state’s offender’s conviction requires registration pursuant to PC 290 in California, and if the proposed residence is compliant with current sex offender residence requirements. (3) Investigates proposed employment and/or training program(s) and determines: (A) If, based on the nature of the offender’s criminal history, the proposed employment or training program is inappropriate and will likely lead to future criminality. (B) If the offender’s proposed job and/or training duties will result in a violation of California law or conditions of supervision imposed by the sending and/or receiving state. (C) If the prospective employer is aware of the offender's criminal background. (4) Determines if special circumstances exist which will allow acceptance of a case that does not meet criteria. (5) The parole agent shall document the steps of the investigation on the automated Record of Supervision by utilizing the PID number. (6) (Within 14 Calendar Days of Receipt of Case) Completes “Reply to Transfer Request” ICAOS form. On this form the parole agent shall state reporting instructions if case is accepted; or state the reason for rejection if case is rejected based on current ICAOS rules. (7) Provide a completed “Reply to Transfer Request” ICAOS form to the Unit Supervisor (US) for review. (d) Unit Supervisor (1) Reviews the automated Record of Supervision, “Reply to Transfer Request” ICAOS form and investigation material and takes the following actions: (A) Conducts a verbal case conference with the parole agent to resolve any differences of opinion. (B) Documents the outcome of the investigation in the Offender Investigation comment section of SOMS and closes the offender investigation if applicable. (C) Submits “Reply to Transfer Request” ICAOS form to the ICU for processing to the sending state. (D) Ensures the “Reply to Transfer Request” ICAOS form is received by the ICU no later than 14 calendar days from the day the ICU sent the transfer request to the parole unit. (e) Interstate Compact Unit Supervisor (1) Reviews transfer investigation package and: (A) Makes final determination based upon current ICAOS rules whether a case is accepted or rejected for supervision. (B) Forwards “Reply to Transfer Request” ICAOS form, with reporting instructions if the case is accepted, to the sending state via the ICOTS system. (C) In order to maintain compliance with the rules of ICAOS and DAPO policy, reserves the right to accept the case on a parole unit’s behalf if the “Reply to Transfer Request” is not received by ICU within specified timelines as described in this article. (f) Assigned Parole Agent (1) If the offender does not report within five business days of the specified reporting instructions and California has received notice of the offender’s departure, the parole agent shall submit a “Notice of Arrival/Failure to Report” ICAOS form to ICU. 81060.6

81060.17.1 Appeal Procedures Parole Agent (During Initial Interview) Reviews appeal process and current forms with the offender. 81060.18

81080.5.1 Discharge to Other Jurisdiction Procedures Parole Agent Secures copies of commitment documents or other documented proof of sentence. Prepares and submits report by unit supervisor to BPH with documented proof attached. 81080.6

81090.1 Policy All Division of Adult Parole Operations (DAPO) staff shall ensure records are updated in a timely manner, accurate, readily available, and maintained in a manner that permits retrieval of information and statistical data by authorized personnel. 81090.2

83020.2.1 Community Transition Program Staff (a) The Classification and Parole Representative (C&PR) at the sending institution shall forward a copy of the CDCR Form 2234 to the DAPO Community Transition Program (CTP). Upon notification from the C&PR, CTP staff shall: (1) Within five working days, complete the Correctional Offender Management Profiling for Alternative Sanctions (COMPAS) Reentry Assessment, and Case Plan. (2) Notify the designated institutional social worker of the completion of the COMPAS tasks. (b) The institutional social worker will complete the Individualized Treatment and Rehabilitation Plan (ITRP). 83020.2.2

84010.2 Petitions for Revocation in Superior Court If, following the application of its assessment process, DAPO determines that intermediate sanctions are not appropriate, DAPO shall file a petition for revocation with the court in the county of supervision or the court in the county in which the alleged violation of supervision occurred. If the parolee is arrested and placed in custody on a parole hold only and the court in the county in which the parolee is detained does not have jurisdiction to hear a petition for revocation, DAPO staff shall: • Remove the PC 3056 hold and instruct the parolee to report to his or her county of residence/supervision. • If remedial sanctions are not appropriate, submit a petition for revocation to the court in the county with jurisdiction upon the parolee’s return to his or her county of residence/supervision. The parolee shall remain in the community pending any revocation proceedings. • If the parolee fails to return to his or her county of residence/supervision, petition the court magistrate for a warrant. The parole agent may voluntarily request to transport the parolee in custody from the facility where the parolee is detained to county jail in the county with jurisdiction to hear the petition. This request requires the approval of the unit supervisor, who shall consider the parole unit workload, distance of transportation, and availability of other parole agents to assist with the transportation. If the request is approved, the PC 3056 hold shall not be removed, the bulleted language above shall not apply, and the transportation shall be conducted in accordance with DOM, Chapter 8, Article 3. 84010.2.1

84070.4.1 Sex Offender Treatment Referrals PVDTS will automatically load offenders who are required to attend Sex Offender Treatment onto the “SO Referrals” screen 120 days prior to their parole dates. No sooner than an offender’s parole date and no later than five business days after the parole date, the parolee shall be referred to sex offender treatment. Parole Agent The parole agent shall compile the Sex Offender Treatment referral packet in PVDTS as follows: • Complete the referral. • Select the Sex Offender Treatment provider and upload the Face Sheet (see DOM Section 81090.7.2), conditions of parole, any addendums to the conditions of parole, and the cumulative summary to the referral packet pursuant to DOM Section 81022.20 • Upon the unit supervisor’s approval track and record the parolee’s status, including the report date, actual start date, expected end date, actual end date, and other required information, in the “SO Referral” section and subsequent screens for managing Sex Offender Treatment referrals. • Document and update any treatment provider changes, in the referral status by entering the end date of the previous treatment provider and manually initiating a referral to the new provider. • Manually initiate a referral for an offender who has been ordered directly to parole by a sentencing court, also referred to as a “court walkover/direct release.” PVDTS will automatically enter the treatment provider’s address and contact information in the “Referral Comments” section. PVDTS will automatically generate the CDCR Form 1502 and will forward the referral to the unit supervisor for review. Unit Supervisor The unit supervisor shall review the referral packet, in PVDTS: • If the unit supervisor approves the referral, the referral packet will be automatically forwarded to the provider. • If the unit supervisor does not approve the referral, the unit supervisor shall send the referral back to the parole agent for necessary corrections; once these corrections are made, the parole agent shall resubmit the referral to the unit supervisor for review. 84070.5