Department Operations Manual

75010.3 Audit and File Procedures Cases are received either upon parole from a facility or upon inter-regional transfer. Cases released directly to parole from court [PC 1170(a)(2)] are forwarded from the Legal Process Unit (LPU) after processing. Records received for each parolee shall be reviewed for accuracy of content and compliance with all legal and policy requirements by the CCRM within the Department. The CCRM shall ensure accuracy of content and compliance with all legal and policy requirements of each case record in their region and ensure that records are received for each parolee. The CCRM shall ensure that the complete C-File is audited, including: • Verification of calculations for parolee-at-large (PAL) revocation time on CDC Form 112, Chronological Inmate History. • Check for registration requirements and PC 3058.6 and 3058.8 notices. If a file is received that does not reflect the correct discharge date or a court document is received amending the term or credits; or at-large time is applied, a change of CDC Form 683, Discharge Date Notification, shall be prepared and disseminated. See DOM 75010.14.2 for distribution of forms. 75010.3.1

76010.26.2 Persons Placed On Civil Addict Parole Under the NAEA For inpatients who reached their maximum custody/PED: • Case records shall recompute the time. • The outside of the C-File and the Cum Sum shall be marked "Civil Addict Parolee." For outpatients who reached their maximum custody/PED: • The CDC Form 919, Civil Addict Conditions of Parole shall be completed including any special conditions and distributed as follows: • Original to C-File. • Parole agent. • Parolee. • CRC CRS's shall recompute the time. 76010.26.3

81010.10.7 Direct Placement Request After “RPS Offender Investigation” Initiated by Parole Unit In the event an offender requests placement in a CDCR-funded residential treatment program after the parole unit has initiated an “RPS Offender Investigation” in SOMS, the CTP supervisor shall: • Ensure the parole unit is notified of the offender’s request for placement. • Request that the parole unit supervisor cancel all assigned offender investigations and ensure that the CDCR Form 611 is forwarded to the parole unit responsible for the geographic area where the residential treatment program is located. • Enter the “Transfer Between Units” Supervision Event in SOMS, to intake the case. • Ensure the TIR is processed in accordance with 81010.11.2. 81010.10.8

81010.13 Parolee Reporting and Pick Up (Penal Code 3060.7) (a) All inmates and parolees shall be instructed to report on the first working day following any release, unless prior arrangements are approved in writing by the unit supervisor. Inmates who meet the highest risk classifications are required to report no later than 48 hours after release, or the first working day following release, whichever is sooner. (b) Offenders who are required to register pursuant to PC 290 through 290.024, or have a CSRA score of five shall be designated as meeting the highest risk classifications. The release date of these inmates may be adjusted in accordance with CDCR policy to ensure the inmate reports no later than 48 hours after being released. For reporting instruction purposes, in the event a CSRA score is not available, DAPO shall presume an offender’s CSRA score is five until the CSRA scoring process is completed and the offender’s actual score is determined. Offenders who are being released from an AD-SEG Unit, SHU, PSU, or offenders who are being treated in the Enhanced Outpatient Program (EOP) that are unable to take public transportation shall be picked up by a parole agent and transported to the parole unit in accordance with 81010.13.3. DAPO has the discretion to require other offenders to be picked up by the parole agent. 81010.13.1

81010.19 Dual Referral Pre-Parole Policy For offenders in CDCR institutions referred to out-of-state placement, the RPS Offender Investigation in SOMS shall be forwarded to both the appropriate parole region and the Interstate Compact Unit for investigation. Parole unit staff shall conduct the pre-release tasks in the same manner as other pre-parole referrals until notified by institution staff of acceptance by the receiving state. If the offender is not accepted for supervision by the receiving state prior to release on parole, the offender shall report to DAPO as instructed. 81010.20

81020.2.5 Category CP Cases Reserved for parolees participating in an approved residential treatment program. These cases shall be designated in the Strategic Offender Management System (SOMS) with the supervision level “CP.” Upon successful completion of, or any discharge from, the approved residential treatment program, a case conference review shall be conducted to determine the appropriate supervision level. Any unsuccessful discharge occurring during the first year of the parole term shall not be supervised at less than category A. Parolees assigned to category CP shall be supervised using monthly specifications equivalent to category C; however, upon recommendation of the parole agent, the unit supervisor may keep a parolee residing in residential treatment at a higher supervision level. The reason for maintaining a higher supervision level shall be documented during the Case Conference Review. 81020.2.6

81020.2.8 Enhanced Outpatient Program Cases A parolee is designated as a mental health participant at the level of EOP after meeting the following criteria: • Diagnosed with a major mental disorder requiring more intensive services. • Require mental health services provided by a Parole Outpatient Clinic (POC) provider or a community-based treatment program. A parolee designated as an EOP case that is required to register as a sex offender and subject to SOMP supervision, shall be supervised on a SOMP specialized caseload and assigned the appropriate supervision level in accordance with SOMP. Mentally Disordered Offender Cases Inmates/parolees who meet the following criteria are considered MDO: • Certified by the CDCR Chief Psychiatrist as meeting the criteria as outlined in PC Section 2962. • Required to have a special condition of parole mandating treatment by the Department of State Hospitals (DSH). 81020.2.9

81020.7.2 Transition Phase - Case Supervision Requirements Upon initial release from custody, a parolee shall be placed in category TP. The following supervision requirements shall be completed within the first month of supervision: • Initial/comprehensive Interview. • Issue first CDCR Form 1661. • One home contact. • One additional face-to-face contact. • Urinalysis testing (if required). • One significant collateral contact. • One resource collateral contact. Completion of the Pre Release Video Conference will satisfy the requirement of one significant and one resource collateral contact during the first month after the initial release. Transition Phase - First Month of Release On the first working day after release, or within 48 hours, whichever is earlier: • Conduct initial face-to-face contact (first working day following release). • Conduct initial interview utilizing sections I and II of the CDCR Form 1650-B, Initial/Comprehensive Interview. This is normally completed at the parole unit, and may be in conjunction with the initial face-to-face contact. Within 6 working days following release, conduct an initial home contact. This contact should be scheduled and include family members. Within 15 working days following release: • The agent of record shall conduct a comprehensive interview, utilizing the CDCR Form 1650-B, Section III. The comprehensive interview may be scheduled in advance. The comprehensive interview may also be conducted during the initial interview if both interviews are being conducted by the agent of record. • The agent of record shall complete a CDCR Form 1661 and provide a copy to the parolee by the 15th working day following release for cases that are in category TP. If released on or prior to the 20th of the month: • Conduct one random and unscheduled urinalysis test, if required by CDCR Form 1515-Addendum, Special Conditions of Parole (SCOP). The test shall be observed whenever possible. The date the test was taken and all test results shall be recorded on the electronic Record of Supervision. • Obtain one significant collateral contact. • Obtain one resource collateral contact. For EOP cases, the resource contact must be with the parolee’s mental health treatment provider. If released after the 20th of the month: • The initial interview, sections I and II of the CDCR Form 1650-B, shall be completed on the first working day following release, and the initial home contact shall be completed within six working days following release. • The comprehensive interview, section III of the Form CDCR 1650-B, shall still be required to be completed within 15 working days following release. Transition Phase - Ongoing Supervision (Each subsequent calendar month) After the first month of placement in category TP, the following specifications shall be completed each subsequent calendar month thereafter: • One unannounced home contact at the parolee’s residence of record. • One additional face-to-face. • One resource collateral contact. • One significant collateral contact. • Urinalysis test (if required). In the event that the parolee has a break in their supervision while in category TP, the unit supervisor may elect to return the parolee to category TP level of supervision for up to the full specified duration of category TP once the parolee has returned to active supervision in the community. Case Conference Review - Within 90 Calendar Days The case conference review shall be conducted no earlier than 60 days and no later than 90 days from placement into category TP. During the case conference review , the parolee’s performance, case factors, and criminogenic needs shall be discussed. The unit supervisor, parole agent, and the parolee (if the parolee attends) shall be included in the case conference review meeting. The parolee shall be notified of the case conference review in writing, verbally, or telephonically and be given the opportunity to participate in the review. The parolee may elect to decline or participate in person or telephonically. The POC clinician and parolee support networks may be included, if applicable (see the Case Conference Review procedure section for more details). 81020.7.3

81020.7.7 Enhanced Outpatient Program and Mentally Disordered Offender Case Supervision Requirements and Procedures Parolees deemed to be classified as an EOP or MDO parolee shall be placed on an EOP/MDO specialized caseload when there are a minimum of 32 EOP/MDO cases utilizing the EO and MD supervision categories. No more than 40 EO/MD cases shall be assigned to one parole agent. When the parole unit exceeds 40 EO/MD cases, excess cases may be assigned to non- specialized CPSRM parole agents utilizing the EX or MX supervision categories. No more than four EOP/MDO cases shall be assigned to one non- specialized CPSRM parole agent. All parolees classified as MDO shall be supervised at the same case specifications as EOP parolees, except: • Those in the custody of DSH. • Those incarcerated in a county jail. These parolees shall be supervised at category D case specifications and assigned to CPSRM caseload while assigned to this CPSRM supervision category. Parolees decertified as MDO shall be classified to an appropriate supervision type and assigned the appropriate supervision category in SOMS, as determined by current DAPO policy. On the first working day after release or within 48 hours of release, the parole agent shall: • Conduct an initial face-to-face contact. • Conduct an initial interview utilizing sections I and II of the CDCR Form 1650-B. This is normally done at the parole unit, and may be in conjunction with the initial face-to-face contact. Within 3 working days following release: The parolee shall be seen by a POC clinician. Within 6 working days following release: The parole agent shall conduct an initial home contact. This contact may be scheduled. Within 15 working days following release: The agent of record shall complete section III of the CDCR Form 1650-B. The comprehensive interview may be scheduled in advance for a later date within 15 working days of release or conducted during the initial interview if both interviews are being conducted by the assigned agent of record. If released on or prior to the 20th of the month: • Conduct one random and unscheduled urinalysis test, if required by the SCOP. The urinalysis test shall be observed whenever possible and the date the test was taken and all positive test results shall be recorded on the electronic Record of Supervision. • Obtain one resource contact with the parolee’s mental health treatment provider. The identity of the person contacted and the information provided by that person shall be documented on the electronic Record of Supervision. If released after the 20th of the month: • Only the initial interview on the first working day of release and the initial home contact within six working days following release shall be required. • The comprehensive interview shall be conducted within 15 working days following release. Each calendar month: • One unannounced home contact. • One additional face-to-face contact. • One resource collateral contact (must be with POC clinician). • One significant collateral contact. • Urinalysis test - random and unscheduled (if required). • CDCR Form 1661 (review on a case-by-case basis to determine if parolee is capable of participating in the process). EOP cases shall remain in category EX or EO while in suspended status and shall require monthly specifications equivalent to that of category HC; if the EX or EO case meets criteria designating them as highest control or risk classification as defined in CCR, Title 15, Division 3. 81020.8

81022.20 Sex Offender Management Program – Contracted Sex Offender Treatment Placement in treatment shall be decided upon by the parole agent/unit supervisor in consultation with the treatment provider. Sex offender parolees not placed into contracted sex offender treatment due to severe mental health issues shall continue to participate in or be referred to the POC for available mental health treatment until such a time that they can participate in sex offender treatment services. The referral process is consistent with current procedure of the parole agent completing and submitting a CDCR Form 1502 to the unit supervisor for approval. Following unit supervisor approval, the parole agent shall forward the CDCR Form 1502 and the Cumulative Summary to the treatment provider. The Cumulative Summary documents shall include, at a minimum, the following (when available): • Completed and unit supervisor approved CDCR Form 1502. • Parolee Face Sheet. • CDCR Form 1515 and/or CDCR Form 1515-Addendum. • Abstract of Judgment. • Probation Officer report(s). • Institution Staff Recommendation Summary. • Available sex offender risk assessment(s). • Completed COMPAS evaluation that identifies risks and needs of the parolee. • Criminal histories (Rap Sheets). • Police reports. • PC Section 288.1 forensic evaluations. • Psychosexual history. • Other mental health evaluations and case history documents. • Intake and home visit information when relevant. • Juvenile records. • Sexually Violent Predator records. If the Sex Offender Treatment provider requests additional documents related to the sex offender’s criminal history which are not contained in the Cumulative Summary, the parole agent shall make a reasonable effort to obtain and provide the documents to the Sex Offender Treatment provider in a timely manner. If the parole agent is not able to obtain the documents within 14 working days of the request, the parole agent shall notify the Sex Offender Treatment provider. Within five days of receipt of the CDCR Form 1502 and the Cumulative Summary, the treatment provider will be responsible for screening the sex offender parolee to determine the services to be provided. The treatment provider will then submit an Intake Report to the parole agent within 30 calendar days after screening, and submit a Comprehensive Report/Individual Treatment Plan and completed State Authorized Risk Assessment Tool for Sex Offenders scores to the parole agent within 90 days after screening. The treatment provider will also be responsible for submitting the assessment scores to the parole agent and SOU within 30 days of completion. Within five working days of receiving the assessment scores, the SOU shall forward the scores to the Department of Justice in accordance with PC Section 290.09(b)(2). The SOU shall oversee Sex Offender Treatment contracts and shall monitor contract compliance through monthly reviews, periodic compliance reviews, quarterly audits, and site inspections. The parole agent shall issue the sex offender parolee specific reporting instructions, including the address of the treatment facility, and the date and time to report. Failure of a sex offender parolee to attend and/or participate in treatment shall be addressed by a case conference with the unit supervisor for appropriate action. 81022.21

81022.23 Sex Offender Management Program – Training Supervising sex offender parolees poses unique challenges for parole agents due to the complex nature of sex-offending behavior. Training of specialized sex offender parole agents and their supervisors is critical to maintaining evidence-based standards of sex offender containment and management. Staff supervising sex offender parolees shall receive specialized training. To promote an effective implementation of the SOMP, a clear understanding of new protocols and strategies, an understanding of new risk assessment instruments, and an increased emphasis on sex offender specific treatment, the parole agent shall be trained to utilize all available techniques in order to maximize public safety. 81023

81025.5 Restrictions After Parolee is Discharged Parolees are prohibited from owning, using, having access to or having under their control any firearm or other weapon as defined in state or federal statutes. This includes any weapons used for hunting, self-defense or display, whether or not the weapon is operable. The following State and federal statutes continue to apply after discharge from parole: • The PC prohibits anyone who has been convicted of a felony, or is addicted to any narcotic drug, from owning or possessing any firearm capable of being concealed upon the person. • The PC also prohibits those who have been convicted of using a firearm in the commission of a felony, from owning, possessing, or having under their control or custody any firearm, regardless of whether or not the weapon is operable. • Federal law prohibits persons convicted of felonies from owning, possessing or having under their control any firearm or ammunition. According to California law, the right to possess a firearm may be restored by a Governor's pardon unless the person was ever convicted of a felony involving use of a firearm. The right to possess a firearm under federal law is not restored by a Governor's pardon but may be requested through application to the United States' Secretary of the Treasury. Parolees should be referred to the County Registrar for specific requirements. A person convicted of a felony may be ineligible to hold certain public offices but may request a determination from the official who certifies candidates for the office in question. 81025.6

81025.8 Parolee Contact With Prisoner Policy A parolee or former parolee may not enter grounds of any jail, camp or prison in California without the consent of the Warden or Official-In-Charge (OIC). 81025.8.1

81032.7 Controlling Discharge Date Reached When a parolee at a non-CDCR facility reaches his or her Controlling Discharge Date (CDD), the parole agent shall ensure the parole hold is removed prior to the conclusion of the same business day, following verification of the correct CDD. The parole agent shall document all calls and persons contacted when determining the CDD. The parole agent must verify the detention facility received the release instructions and documents on the CDCR Form 1650-D. 81032.8

81034.6 Suspended Cases After a parolee’s parole term has been suspended, the listed residence of record is no longer considered searchable due to the offender’s parole status alone. Residency must be reestablished based on the criteria described in section 81034.2. Once residency is established, the areas solely under the parolee's control and all common areas are subject to search. 81034.7

81036.2 Surveillance Definitions Surveillance is the process of keeping a parolee’s person, residence, or vehicle under observation to gain information about their activities, associates, or contacts. There are three types of surveillance: spot, fixed, and moving. Spot Surveillance – the observation of a specific location for a short period of time (e.g., driving or walking by to determine current activity, who is present, and potential safety hazards). Fixed Surveillance – the observation of a specific location for a period of time to determine parolee’s associates, traffic to and from location, and whether the location is the parolee’s actual residence. Moving Surveillance – following a specific parolee from place to place to secure information about parolee's activities. Moving surveillance can be conducted on foot or in a vehicle.

81060.15 California Parolee Revocation Period Policy If a parolee is extradited to California for revocation proceedings, the revocation period begins when the parolee detained by BPH or superior court warrant is filed as a detainer with the holding facility. A parolee is available for return to California when any local prosecution or sentence is completed, and one of the following occurs: • Extradition is waived. • Extradition is ordered by the court in the other state. 81060.16

81070.9 Record Retention and Disposition of Parolee Account Sheet Policy The cash assistance receipt book, and vouchers shall be retained by field units for audit by Internal Audit Unit for at least two years. After two years, destroy after audit or four years whichever comes first. When a parolee is transferred to another parole unit, the Parolee Account Sheet shall be forwarded to receiving unit. The following records shall be retained by the field units for audit by the Internal Audit Unit: • 85-92665, Combined Loan Receipt/Request for Bank Draft. • CDC Form 898 (10/81), Bank Draft Purchase Vouchers. • CDC Form 910-A, Issuance/Cancellation of Authorization. • CDC Form 910-B, Mailing of Bank Draft Purchase Voucher Stock Report. • CDC Form 910-C, Bank Draft Stock Memorandum Register. • CDC Form 910-D, Change of Responsibility for Bank Draft Stock Receipt. • CDC Form 910-E, Bank Draft Voucher/Receipts Report. • CDC Form 1510, Loan Repayment Receipt. • CDC Form 1618, Parolee Account Sheet. • CDC Form 1619, Cash Assistance Expenditure Record. • CDC Form 1620, Unit Inventory of Repayment Receipts. • STD Form 441/442, Record of Deposit. 81070.10

81070.11.1 POC Procedures Parole Agent and Unit Supervisor Conduct case review to determine course of action if parolee exhibits evidence of mental problems. Submit CDC Form 1548, Parole Outpatient Referral, Cumulative Case Summary and photo if decision is to refer for POC services. POC Staff (Within Ten Days of Evaluation) Forwards completed Initial Psychiatric Evaluation report, including patient evaluation, diagnosis and recommendation to Parole Agent. (When Evaluation Completed) Telephones Parole Agent to provide information from emergency psychiatric evaluation, addressing concerns that prompted referral. Submits written evaluation report. 81070.12

81080.2.1 Cancellation of Discharge Procedures Parole Agent and Unit Supervisor Review behavior that violated parole and determine whether discharge action should be cancelled. Behavior requiring BPH decision shall result in decision to cancel discharge. Parole Agent Prepares handwritten Emergency Action Report that briefly describes behavior that violates parole. Submits Emergency Action Report to unit supervisor. Unit Supervisor Reviews Emergency Action Report and telephones report to region office for FAX to the BPH. BPH Reviews report. Makes decision to either extend term to maximum of four years or seven years pending revocation hearing or discharge case. Notifies parole region of action. Region Staff Notifies unit supervisor of BPH action. 81080.3